The limpopo department of health invites bids for the supply, delivery, commissioning, and 36-month maintenance of an esophageal high-resolution manometer system. This tender is open to compliant suppliers capable of meeting technical, financial, and b-bbee requirements for medical equipment procurement.
Key Requirements
Submit bids by 21 July 2026 at 11:00 to the bid box at 18 College Street, Polokwane. Late bids are invalid.
Mandatory documents: SBD 1, SBD 3.2 (pricing schedule), SBD 4 (disclosure), SAHPRA license/registration, and proof of tax compliance (TCS PIN or CSD number).
Technical: 24-month warranty, 24-hour response time, 60-month post-warranty maintenance, clinician training, and delivery within 12 weeks of purchase order.
Financial: Prices must include all taxes, remain valid for 365 days, and follow the 80/20 preference point system (price + specific goals like Limpopo location, SMME, women, disability, youth).
Compliance: Full CSD registration report, no state employees or their companies may bid, and consortia must submit separate compliance proofs for all members.
Non-compliance with submission guidelines or missing documents may disqualify the bid.
Supply, delivery, commissioning, and maintenance of medical equipment (esophageal high-resolution manometer) for the limpopo department of health for a period of 36 months.
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Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
This tender (HEDP006/25/26) from the Limpopo Department of Health seeks a service provider for the supply, delivery, commissioning, and maintenance of an Esophageal High-Resolution Manometer over a 36-month period. The bid closes on 21 July 2026 at 11:00 at the Department of Health, 18 College Street, Polokwane. The tender uses the 80/20 preference point system with price accounting for 80 points and specific goals for 20 points. Bidders must be tax compliant with SARS and provide valid CSD registration.
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Bid-ready summary
Purpose: To invite companies with solid track experience in supply, delivery, commissioning, and maintenance of esophageal high-resolution manometers within the health sector.
Background: The Department of Health requires advanced technology for effective medical diagnosis and reporting.
Scope: Successful bidder(s) must supply, deliver, commission, and maintain the system for 36 months. Supply is via outright purchase. Maintenance during warranty is at no cost; thereafter, a comprehensive maintenance arrangement is required. Guaranteed availability of parts and accessories for the maintenance period.
Key bid proposal aspects: Bidders must accept GCC and SCC; contract signed within 7 days of award; SLA signed within 30 days. Department reserves right to negotiate conditions or disqualify bidders not accepting conditions. Bids must be submitted on time with all required documents. Department verifies information and may invite presentations. Full CSD report required.
Submit your bid to the bid box at Department of Health, 18 College Street, Polokwane, Limpopo Province. The bid box is open 24 hours a day, 7 days a week.
Closing date: 21 July 2026 at 11:00. Late bids will not be accepted.
Bids must be submitted on the official forms provided (not retyped) or as prescribed in the bid document.
Required returnable documents include fully completed and signed SBD 1 (Invitation to Bid), SBD 3.2 (Pricing Schedule – Non-Firm Prices), and SBD 4 (Bidders Disclosure).
For consortia/joint ventures/partnerships: submit a signed agreement indicating the lead member, proof of CSD registration for every member, and a resolution authorizing a person to sign.
Attach proof of authority to sign the documents on behalf of the bidder.
Complete and sign the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) declarations.
Submit the original colour brochure (in English) of the unit to be supplied.
Failure to provide any required particulars or comply with submission guidelines may render the bid invalid.
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals.
Specific goals points are allocated for: Enterprise Located in Limpopo Province (5), SMMEs (5), Woman (4), Disability Persons (2), Youth (4).
Proof required: for disability – medical practitioner's letter or affidavit; for women/youth – latest full CSD report; for Limpopo enterprise – proof of residence; for SMMEs – valid sworn affidavit.
Points for specific goals are awarded based on the percentage of equity ownership in the company.
Phase 1 (Mandatory): Submit valid SAHPRA license/registration as manufacturer/distributor/wholesaler AND either a SAHPRA import license for the device model under bidder's name OR authorization letter from license holder.
Phase 2 (Administrative): Submit fully completed and signed SBD 1, SBD 3.2, SBD 4. Provide proof of signing authority. For consortia/joint ventures: signed agreement indicating lead member, CSD registration proof for all members, resolution authorizing signatory. Complete and sign GCC and SCC declarations. Submit original colour brochure (English) of unit.
Phase 3 (Technical): Provide 24-month all-inclusive warranty (labour, travel, accommodation, parts). Attend to equipment within 24 hours. Have established service facility with trained technicians. Cost of patient care due to downtime >24 hours billed to bidder. Enter 60-month maintenance contract post-warranty. Train clinicians, supply curriculum and manuals. Delivery within 12 weeks of purchase order. Department may inspect product on-site.
Scope: Supply, delivery, commissioning, and maintenance of an esophageal high-resolution manometry system for the Limpopo Department of Health for a period of 36 months.
The successful bidder must supply, deliver, commission, and maintain the system via outright purchase.
The bidder must maintain the unit during the warranty period at no cost to the department.
After warranty, a comprehensive maintenance arrangement must be entered into to sustain operational efficiency.
The bidder must guarantee availability of parts and accessories for the duration of the maintenance period.
The department reserves the right to inspect the bidder's product on-site for quality, performance, and workmanship before a final decision.
The successful bidder will be responsible for software updates at no additional cost during the maintenance period.
Delivery must be within 12 weeks of receiving the purchase order.
Goods must conform to the standards mentioned in the bidding documents and specifications.
The supplier indemnifies the purchaser against third-party claims of patent, trademark, or industrial design infringement.
Price adjustments allowed at periods specified in bidding documents.
Prices must include all applicable taxes.
Provide breakdown of price factors (e.g., labour, transport) totalling 100% for escalation formula.
If subject to rate of exchange variations, furnish details of financial institution, currencies, and amounts remitted abroad. Adjustments based on average monthly exchange rates from commercial bank (proof required).
Pricing must be submitted on SBD 3.2 (Pricing Schedule – Non-Firm Prices). Prices are subject to adjustment at specified periods.
Prices must be inclusive of all applicable taxes (VAT, PAYE, income tax, UIF contributions, skills development levies).
Successful bidders not registered for VAT at bidding must register within 30 days after award.
The bid price is valid for 365 days from the closing date.
Price adjustments for non-firm prices will be calculated using a specified escalation formula (85% adjustable, 15% firm). Bidders must furnish a breakdown of price factors (e.g., labour, transport) totalling 100%.
If the price is subject to rate of exchange variations, bidders must furnish particulars of their financial institution, currencies used, and amounts remitted abroad. Adjustments will use average monthly exchange rates from the commercial bank (proof required).
The department may conduct market research to check for underquoting or overcharging, leading to price negotiation or justification.
Tax Compliance: Bidders must submit their SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If no TCS PIN is available but registered on the Central Supplier Database (CSD), a CSD number must be provided. For consortia/joint ventures, each party must submit a separate TCS certificate/PIN/CSD number.
Central Supplier Database (CSD): Bidders must attach a FULL CSD Registration Report (not a summary). For joint ventures, all parties must submit individual proof of CSD registration.
B-BBEE/Preferential Procurement: The 80/20 preference point system applies (80 points for price, 20 for specific goals). Specific goals points are allocated for: Enterprise Located in Limpopo Province (5), SMMEs (5), Woman (4), Disability Persons (2), Youth (4). Proof required: for disability – medical practitioner's letter or affidavit; for women/youth – latest full CSD report; for Limpopo enterprise – proof of residence; for SMMEs – valid sworn affidavit.
No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
Bidders must declare all companies under the director/shareholder/member/trustee as per CSD report, irrespective of use in bidding.
General Conditions of Contract (GCC) apply and form part of the contract. Special Conditions of Contract (SCC) supplement GCC; in conflict, SCC prevails.
Performance Security: Successful bidder must furnish performance security within 30 days of award notification, as specified in SCC. Forms: bank guarantee, irrevocable letter of credit, or certified cheque. Discharged and returned 30 days after completion of obligations.
Warranty: Goods must be new, unused, latest models. Warranty: 12 months after delivery/acceptance at final destination OR 18 months after shipment, whichever is earlier (unless SCC specifies otherwise). Supplier must repair/replace defective parts promptly at no cost.
Payment: Method specified in SCC. Supplier submits invoice with delivery note. Payment within 30 days of invoice, in Rand unless SCC states otherwise.
Prices: Cannot vary from bid price except for authorized adjustments in SCC or bid validity extension.
Delays and Penalties: Supplier must notify purchaser of delays. Penalties calculated on delayed goods/unperformed services using current prime interest rate per day of delay. Purchaser may terminate for default.
Termination: Purchaser may terminate for failure to deliver, perform obligations, or corrupt/fraudulent practices. May impose restriction penalty prohibiting business with public sector for up to 10 years.
Force Majeure: Supplier not liable for delays due to force majeure events; must notify purchaser.
Dispute Settlement: Parties attempt amicable resolution, then mediation, then South African court.
Governing Law: South African law, English language.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
College Ave, Hospital Park, Polokwane, 0699, South Africa
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.