Ad-hoc employee transport services for iziko museums of south africa staff

SCM Contacts: Kagiso Themba ([email protected], 021 481 3917), Wendy Britz ([email protected]). Technical Enquiries: Gouwa Julies ([email protected], [email protected]). Submission Address: Iziko Museums of South Africa, 25 Queen Victoria Street, Cape Town, 8001. Attention: Kagiso Themba.

Submit quotes and all accompanying documentation via email to: Kagiso Themba ([email protected], [email protected]) or Wendy Britz ([email protected]). Technical enquiries: Gouwa Julies ([email protected], [email protected]). Phone: 021 481 3917. Key points: (1) Emailed submissions are accepted, but the onus is on the bidder to confirm receipt by Iziko by the closing date and time. (2) Do not alter the tender document except for filling in your details and price—any other changes will disqualify your bid. (3) Non-submission of required administrative documents (e.g., CSD report, B-BBEE certificate, SBD forms) may lead to disqualification. (4) Ensure all documents are complete and correctly filled out.

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE ownership). Functional evaluation requires a minimum of 60 points for technical criteria. Scoring breakdown: (1) Price: Points awarded using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the bidder’s price and Pmin is the lowest acceptable price. (2) Technical Criteria (40 points max): Operational plan (40 points if all 5 requirements met: contingency plan, command center, roadworthy certificates, communication plan, geographical proximity). (3) Driver’s Licenses (30 points): 15+ valid licenses with PrDP = 30 points; 14 or fewer = 20 points; no evidence = 0 points. (4) Previous Experience (30 points): 5+ trade references = 30 points; 4 or fewer = 20 points; no references = 0 points. (5) Specific Goals (20 points): 50%+ black ownership = 20 points; <50% = 10 points; 0% = 0 points. Disqualification: Bidder listed on Register of Tender Defaulters or Restricted Suppliers, fraud/corruption convictions, or conflict of interest.

Scope: Provide ad-hoc employee transport services for Iziko Museums staff across 23 specified locations (including high-risk areas) for 12 months. Key requirements: (1) Must hold a Charter Service or Staff Service Operating License. (2) Drivers must have valid Professional Driving Permits (PrDP) and vehicles must have up-to-date certifications, including passenger liability insurance. (3) Door-to-door transport on agreed times, with flexibility for early/late schedules. (4) Vehicles must be reliable, legally compliant, and designed for passenger transport (no after-market conversions). Categories: A (Sedan, 4 passengers), B (7-Seater), C (15-Seater). (5) Maintenance and repair costs are the supplier’s responsibility. (6) Must supply additional vehicles when necessary. (7) Signed trip registers required after each delivery. (8) Staff must be treated respectfully and grouped by designated routes. (9) Vehicle inspections must be completed; unsafe vehicles cannot be used. (10) Service areas include Mitchells Plain, Lavender Hill, Retreat, Grassy Park, Bonteheuwel, Gugulethu, Delft, Bellville, Parow, Dunoon, Khayelitsha, Nyanga, Langa, Somerset West, Atlantis, Darling, Eerste River, Elsies River, Clarke Estate, Wallacedene, Bishop Lavis, N2 Gateway, Paarl.

Pricing: Submit rates per fully seated vehicle (VAT excluded) for trips from Iziko to destination or vice versa, for each vehicle category (A, B, C) and each destination. Include: (1) A formal detailed quotation with a full cost breakdown (VAT, disbursements, escalations). (2) Pricing must cover all applicable costs—no variations allowed after award. Payment terms: (1) Based on deliverables for services rendered. (2) Only for work completed satisfactorily and invoices approved by the project manager. Offers must remain valid for 60 days from the bid closing date.

Mandatory documents: (1) Central Supplier Database (CSD) Report with supplier number and company details (www.csd.gov.za). (2) Valid B-BBEE Certificate or Sworn Affidavit (50%+ black ownership preferred for max points). (3) Signed Request for Quotation (RFQ) document. (4) SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form). Disqualification risks: (1) Bidder or associates listed on the Register of Tender Defaulters or List of Restricted Suppliers. (2) Incomplete or incorrect bid documents. (3) Late submission. (4) Non-registration on CSD or non-compliant tax status. (5) Failure to submit required administrative documents. (6) Alterations to the tender document beyond filling in details/price. Additional: Bidder must declare any state employment, relationships with Iziko employees, or interests in related enterprises. Collusive bidding, fraudulent claims, or false declarations may result in disqualification, penalties, or criminal investigation.