Panel of service providers for monitoring and evaluation research services (3‑year term)

Email: [email protected]

Phone: +27 11 207 2600

SCM/Technical contact details not specified beyond the above.

Returnable Documents: (specific list not provided in the document). Ensure all required forms and supporting documents are completed and attached as instructed in the bid package to avoid disqualification.

Stage 1 – Functional Evaluation (out of 100 points) with a minimum threshold of 70 points. Scoring breakdown:

1. Portfolio – up to 20 points for submitting four approved research reports (one per study: Impact, Tracer, Longitudinal, Evaluation) not older than 5 years.
2. Experience – up to 10 points for four client reference letters covering the four study types; fewer letters receive proportionally fewer points.
3. Quality Assurance Plan – up to 20 points for a detailed plan with procedures and risk mitigation.
4. Methodology – up to 25 points for a detailed methodology covering planning, execution, reporting, follow‑up, and completion.
5. Team Organogram – up to 5 points for a clear organogram showing members, roles and effort.
6. Team Lead – up to 10 points (5 for ≥15 years relevant experience, 5 for a Master’s degree in a related discipline, with certified copies not older than 6 months).
7. Support Staff – up to 10 points (5 for ≥5 years experience, 5 for qualified diplomas/degrees with certified copies not older than 6 months).

Total possible: 100 points. Only bidders scoring ≥70 are responsive and may be appointed to the panel.

Scope: Provide Monitoring and Evaluation (M&E) research services for a three‑year period.

Deliverables include:

• Inception report
• Data collection instruments and data sets
• Draft reports
• Final reports (electronic PDF, MS Word)
• PowerPoint presentations to MICT SETA governing structures
• All reports must follow MICT SETA corporate identity manual.

Key requirements:

• Conduct assignments per OECD research frameworks and DHET/DMPE guidelines.
• All reports and raw data become property of MICT SETA; confidentiality per POPIA.
• Bi‑weekly progress meetings with M&E Senior Manager.
• Staff must remain independent and maintain objectivity.
• Knowledge transfer to M&E team is expected.
• Service provider responsible for conduct of its staff and any sub‑contractors.
• Panel operation: engagement on an as‑and‑when basis during the three‑year term.

B‑BBEE Minimum Level: 3. No other specific compliance requirements (e.g., CSD, tax clearance, CIDB, CIPC) are mentioned in the extracted sections.