Tender for the equipping of boreholes in kromkuil, ga-motle, ratiepane, moeka, and swartdam villages (moretele local municipality, north west)

Moretele Local Municipality (Employer): Mr. P Molautsi or Ms Phenya, Telephone: (012) 716 1347 or (012) 716 1414. Employer’s Agent (Aphane Consulting (Pty) Ltd): Bogoshi Matlala, Telephone: 011 907 6700, Fax: (011) 869 7434, Email: [email protected]. Submission Address: Moretele Local Municipality, 4065 B, Mathibestad, Makapanstad 0404.

Submit one original tender offer in a single sealed envelope. The envelope must be clearly marked with: the Employer’s address (Moretele Local Municipality, 4065 B, Mathibestad, Makapanstad 0404), Tender No. MLM/W/VW/22-26, and the tenderer’s name and contact address. Include all returnable documents (T2.1 and T2.2) fully completed, signed, and initialled where required. Pricing schedules (bill of quantities) must be included. No facsimile, email, or late submissions accepted. Late or incomplete submissions will be disqualified. Ensure all pages are signed and initialled. Photocopies of original tender documents are permitted if they bear original signatures. Do not retype or redraft tender forms. Submit only one offer per bidder; alternative offers will not be considered. Joint ventures must submit a signed JV agreement and CIDB compliance proof for all members. All returnable schedules (A–Z, AA) must be completed and submitted. Failure to submit any mandatory document will result in automatic disqualification.

Evaluation occurs in four phases: Phase One: Responsiveness to eligibility criteria, bid, and mandatory requirements. Tenders failing to meet compliance requirements (e.g., CIDB registration, mandatory documents, or municipal tax compliance) are disqualified. Phase Two: Functionality evaluation with a minimum score of 70 points required to proceed. Criteria include: company experience in similar projects (30%), financial references (10%), key personnel qualifications (30%), and plant/equipment availability (20%). Phase Three: Price (80 points) and Specified Goals (20 points) under the 80/20 preference system. Specified Goals points: HDI/Black Ownership (5), 51% Women’s Equity (5), Black Person with Disability (2.5), 51% Youth-Owned Firm (5), Locality in North West Province (2.5). Phase Four: Objective criteria and risk analysis, including financial health, tender defaulter status, and distorted pricing. Tenders may be disqualified if rates are unduly high or low, or if the tenderer has a history of non-performance or litigation with the Employer.

Scope: Equipping of boreholes in Kromkuil, Ga-Motle, Ratiepane, Moeka, and Swartdam Villages. Work includes installation, testing, and commissioning of borehole equipment as per the Schedule of Quantities (C2.2) and Project Specifications (C3.2, C3.3). Standard Specifications (C3.1) and drawings (Part C5) apply. Compliance with GCC 2015, Occupational Health and Safety Act No. 85, and Construction Regulations 2014 is mandatory. Site information is provided in Part C4. All trades in the Bills of Quantities must be priced; failure to do so may lead to disqualification. Contractor must be CIDB registered for Category 5 CE or higher class of construction work. Joint ventures must meet combined CIDB grading requirements.

Fixed-price contract with no adjustments for inflation or foreign exchange fluctuations. Submit pricing as per C2.1 (Pricing Instructions) and C2.2 (Schedule of Quantities). Tender validity period: 90 days from closing date. Required securities: Bid Bond (Form of Guarantee C1.3), Retention Money Guarantee (C1.5), and Performance Guarantee (if requested). Letter of intent from a financial institution for 10% surety is mandatory. All rates must remain fixed for the contract duration. Arithmetic errors will be corrected by the Employer; tenderers must accept corrections or risk rejection. Distorted or unduly high/low rates may lead to disqualification after financial risk analysis. Cost of tender documents is limited to the actual printing cost incurred by the Employer.

Mandatory: CIDB registration (Category 5 CE or higher) active throughout the bidding process (advert to award). CSD registration required prior to award. Valid B-BBEE certificate (SANAS/CIPC/Sworn Affidavit) or consolidated certificate for joint ventures. Tax compliance verified via CSD. Municipal account proof (not in arrears >90 days) or valid lease agreement + affidavit if applicable. Compulsory documents: Form of Offer and Acceptance, MBD 4 (Declaration of Interest), MBD 5 (Procurement >R10M), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), Compulsory Enterprise Questionnaire, CSD Summary Report, COIDA Letter of Good Standing, Certified ID copies of owners/directors/shareholders, CIDB Registration Certificate, Company Registration Certificate, Authority for Signatory, JV Agreement (if applicable), Compulsory Briefing Certificate, Proof of attendance at clarification meeting, Municipal rates clearance, Audited financial statements (past 3 years or since establishment). Non-compliance with any mandatory requirement results in automatic disqualification. Prohibited: Persons in the service of the state, tender defaulters, or those involved in fraud/corruption. Joint ventures must meet combined CIDB grading requirements and submit a signed JV agreement.