Supply and delivery of 20,000 litres of 50ppm diesel to vaalputs site, northern cape

NRWDI seeks to appoint a supplier to supply and deliver 20,000L of Automotive Diesel (50PPM) to Vaalputs site, Northern Cape.

Closing date: 21 July 2026. Closing time: 17:00. Quotation validity period: 60 working days from closing date.

For clarifications: Moses Shandukani (Email: [email protected]) or Manqoba Simelane (Phone: 072 693 0381). Submission email: [email protected]. Delivery address: Vaalputs Radioactive Waste Disposal Facility, Namaqualand Region, Northern Cape (Coordinates: 30°07'53"S 18°23'12"E).

Submit your quotation via email to: [email protected] before the closing deadline (21 July 2026 at 17:00). Late submissions will not be considered. Only submissions sent to this email will be evaluated. The mailbox capacity is 10MB per email; you may send multiple emails to accommodate all files. Required returnable documents: Completed SBD forms (SBD 4 and SBD 6.1), quotation validity period (60 working days from closing date), and confirmation of delivery inclusion (Yes/No). Ensure all emails are received before the deadline.

Supply and deliver 20,000L of Automotive Diesel (50PPM) to Vaalputs Storage Facility. Requirements: Fuel must meet all applicable South African National Standards (SANS), chemical, and environmental standards. Fuel must be free from contamination and water. Delivery must be in calibrated fuel tankers, accompanied by delivery notes (quantity, date, time, batch number, and fuel quality certificate). Deliver directly into Vaalputs Storage tanks within two weeks of receiving an official purchase order, during normal working hours unless otherwise instructed.

Deliverables: Deliver within two weeks of receiving an official purchase order. Deliver during normal working hours unless otherwise instructed. Deliver directly into Vaalputs Storage tanks.

Indicate if your company is ISO 9001:2015 certified for Quality Management Systems.

Provide pricing in the following format: Description: Supply of 50PPM Diesel, Quantity: 20,000 Litres, Unit Price (VAT Incl.): [R], Total Price (VAT Incl.): [R].

Provide a quotation for 20,000L of 50PPM Diesel, including Unit Price (VAT Incl.) and Total Price (VAT Incl.). Orders above R30,000 will be evaluated using the 80/20 preference point system and a functionality scorecard where applicable.

Mandatory at Closing Stage: Quote fully per the price structure and scope of work. Submit at least 3 reference letters (on client letterhead, with contact details) for previous diesel supply contracts. Submit ID copies of owners/directors (as per CIPC/CSD/B-BBEE documents). Mandatory at Award Stage: Tax compliance (non-compliant bidders disqualified). Not listed in the Register of Restricted Suppliers or Tender Defaulters Register. Additional Requirements: Register on the Central Supplier Database (except foreign bidders with no local entity). Attach valid B-BBEE certificate or affidavit. Complete SBD forms (SBD 4 and SBD 6.1). Indicate ISO 9001:2015 certification status if applicable.

Attach a valid B-BBEE certificate or sworn affidavit. Points are awarded for Black Ownership (up to 12 points) and Women Ownership (up to 8 points) as per the 80/20 preference point system.

Comply with all health and safety regulations during the supply and delivery of diesel to Vaalputs site.

Fuel must meet all relevant South African National Standards (SANS), chemical, and environmental requirements. Fuel must be free from contamination and water.

The RFQ is subject to the General Conditions of Contract from National Treasury. Refer to: http://ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of%20Contract-%20Inclusion%20of%20par%2034%20CIBD.pdf

The evaluation will be carried out in three Phases:

• Phase 1: Mandatory Requirements (At Closing Stage)

• Phase2: Price and Specific Goals

• Phase 3: Mandatory Requirements (At Award Stage)

3.1 Mandatory Requirement (At RFQ Closing Date)

i. Suppliers who fail to quote fully or according to the price structure/table and scope of work

will be disqualified.

ii. Quotation submitted after the closing date and time will not be considered for

evaluation.

iii. Quotations that are not sent through the procurement central email will not be

considered for evaluation.

iv. Submit at least 3 recommendations/ reference letters (the letters must not be linked or

conflicted with the bidding company) where diesel was supplied to previous clients. The

letters must have contact details, contact person and be on the letterhead of the previous

client.

v. Submit ID copies of the owners/directors of the bidding company as reflected on official

registration documents e.g. CIPC, CSD Report or BBBEE Certificate / Affidavit.

Failure to comply with the above mandatory requirements will lead to

disqualification of your quotation.

NB: Please ensure quotation proposal complies as follows:

Please mark under Yes/No to ensure

Mandatory Requirements compliance with the RFQ

Pt–P min = ( − ) Ps 80 1

P min

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Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under

consideration

Pmin = Price of lowest acceptable

tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt–P max

= ( + ) Ps 80 1

P max

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Where:

Ps = Points scored for price of tender under

consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as

may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state

must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used

to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system

will apply and that the lowest acceptable tender will be used to determine the applicable

preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10

and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Maximum Number of points

number of points claimed (80/20

system) allocated The specific goals allocated points in terms of this tender

(80/20 (To be completed

system) by the tenderer)

Enterprises owned by Black People: 12

a) 12 points: 91% - 100% ownership by black people.

b) 10 points: 75% - 90% ownership by black people.

c) 8 points: 51% to 74% ownership by black people.

d) 4 points for 50% and lower ownership by black people.

e) 0 points for no ownership by black people.

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Enterprises owned by Women: 8

a) 8 points: 91% - 100% ownership by women.

b) 6 points: 75% - 90% ownership by women.

c) 4 points: 51% to 74% ownership by women.

d) 2 points for 50% and lower ownership by women.

e) 0 points for no ownership by women.

4.3 Tenderers must submit documents as valid proof to substantiate points claimed for specific

goals, that should include amongst others the Shareholder Certificate/CIPC Company

Registration Documents, certified copies of ID for directors, certified copy of B-BBEE

certificate/sworn affidavit, CSD report and/or any other documentation.

Declaration with regard to company/firm

4.4 Name of

company/firm...............................................................................

4.5 Company registration number:

.....................................................................

4.6 Type of company/ firm

1 Partnership/Joint Venture / Consortium

1 One-person business/sole propriety

1 Close corporation

1 Public Company

1 Personal Liability Company

1 (Pty) Limited

1 Non-Profit Company

1 State Owned

Company [TICK

Applicable box]

4.7 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

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iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

(f)

.............................................. (g)

Signature(s) of tenderer(s)

(h)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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