The border management authority (bma) seeks a service provider to procure and deliver nine mobile trailers equipped for screening at nine ports of entry across south africa. This tender is open to compliant suppliers with tax, b-bbee, and csd registration, and requires strict adherence to technical specifications, delivery timelines, and administrative submission rules.
Key Requirements
Submit bids exclusively via the E-Tender portal by 23 July 2026, 11:00 AM, using official SBD forms (SBD 1, 3.1, 4, 6.1) and proof of authority. Late or incomplete submissions are invalid.
Provide a valid Tax Clearance Status (TCS) PIN or CSD number, B-BBEE certificate/affidavit, and proof of 3+ years’ experience in trailer procurement/delivery (with 3 past orders from 2021 onward).
Deliver 9 mobile screening trailers (3.5m x 1.7m x 2m) with specified features (e.g., air-conditioning, solar power, branding) to nine Ports of Entry within 3 months of order, including a 2-year warranty.
Pricing must be firm, in ZAR (VAT-inclusive), covering all delivery costs and taxes. Payment is within 30 days of approved invoices.
Comply with anti-collusion (SBD 4), foreign supplier rules, and employee nationality requirements (no non-SA citizens unless vetted with work permits).
Preference points (80/20 or 90/10 system) awarded for price and specific goals (Black, Women, Youth ownership).
BMA reserves the right to negotiate, verify claims, and reject non-compliant bids.
Review in progress · 0 of 1 documents being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Border Management Authority (BMA) invites bids for the appointment of a service provider to procure and deliver mobile trailers for screening at nine Ports of Entry in Gauteng. The bid (H004L2707RFQ00092) closes on 23 July 2026 at 11:00 AM UTC. Submissions must be made via the e-Tender portal, with strict compliance to administrative, tax, and B-BBEE requirements.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 13 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
Background: The Border Management Authority (BMA) requires mobile screening trailers to enhance health surveillance and disease control at Ports of Entry, in line with International Health Regulations.
Purpose: Appoint a service provider to procure and deliver nine mobile screening trailers to specified Ports of Entry.
Objectives: Procure durable, mobile trailers suitable for traveller screening; ensure compliance with regulatory and safety standards; ensure timely delivery.
Scope: Supply nine trailers with detailed specifications including size, features, storage, hygiene, electrical, power, shelter, and branding requirements.
Deliverables: Trailers must be delivered within three months after BMA issues the order.
Submit bids exclusively through the E-Tender portal. No physical, postal, fax, or email submissions are accepted.
Bids must be submitted by the closing date: 23 July 2026, by 11:00 AM.
Use the official bid forms provided (SBD forms). Do not retype forms; they can be completed online or photocopied with original signatures.
Required returnable documents: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), and proof of authority to sign.
Bids must be complete. Incomplete submissions or missing required documents will be invalid.
Late bids will not be considered. Proof of posting/courier is not accepted as proof of delivery.
Bids must be submitted in a sealed envelope (if applicable) with the bid number and closing date clearly marked.
Do not include samples with bid documents.
Any alterations to bid documents must be initialed; use of correcting fluid is prohibited.
Disqualification risks: late submission, incomplete forms, failure to provide required compliance documents (tax, B-BBEE), or non-compliance with submission instructions.
Compliance: Registration papers and roadworthy certificate required.
Branding: Must align with BMA corporate branding.
Delivery Locations: Trailers to be delivered to nine specified Ports of Entry across five provinces (Northern Cape, Free State, North West, Limpopo, Mpumalanga).
Warranty: A two-year manufacturer's warranty covering structural integrity, materials, and workmanship is required.
Inspection: The purchaser reserves the right to inspect supplies during production and after delivery. Non-compliant goods may be rejected at the supplier's cost.
Standards: Goods must conform to standards mentioned in the bidding documents and specifications.
Experience & Qualifications
Source: QUOTE PACK -H004L2707RFQ00092.pdf
Minimum Experience: Service provider must have at least three years' experience in similar projects (supply and delivery of mobile trailers).
Proof of Experience: Submit three procurement orders for trailer supply/delivery issued to your company from 2021 to date.
Verification: BMA reserves the right to verify these orders with clients.
Expertise: Demonstrate proven track record, compliance with health, safety, construction, and electrical standards, and technical capacity for similar projects.
Quality Management
Source: QUOTE PACK -H004L2707RFQ00092.pdf
Standards: Goods must conform to standards specified in bidding documents.
Confidentiality: Supplier must not disclose contract documents or purchaser information without prior written consent.
Inspection: Purchaser has right to inspect supplier's premises and records related to performance.
Testing: Pre-bid testing is at bidder's cost. Inspection during production or after delivery may be required; if supplies comply, inspection costs are borne by purchaser; if non-compliant, costs are borne by supplier.
Rejection: Supplies found non-compliant may be rejected and must be replaced at supplier's cost.
Pricing Schedule
Source: QUOTE PACK -H004L2707RFQ00092.pdf
Form: Use SBD 3.1 Pricing Schedule – Firm Prices.
Requirement: Only firm prices in South African Rands are accepted. Include all delivery costs.
Content: Pricing schedule must itemise unit prices and total price excluding VAT, then include VAT at 15% and grand total.
Additional Details: Specify brand, model, country of origin, delivery period, and confirm compliance with specifications.
Pricing: Submit firm prices only in South African Rands, inclusive of VAT. Non-firm prices or prices subject to exchange rate variations are not acceptable.
Use SBD 3.1 Pricing Schedule form. Include all delivery costs in the bid price.
Payment Terms: Payment will be made within 30 days of receipt of an approved invoice, against agreed deliverables.
Disbursements: Reimbursable expenses must not exceed 10% of total contract value and require original receipts and prior agreement.
Price Negotiation: BMA reserves the right to negotiate prices with shortlisted bidders before or after award.
Performance Security: The successful bidder may be required to provide a performance security (bank guarantee or irrevocable letter of credit) within 30 days of award.
The bid price must cover all applicable taxes, including VAT, PAYE, income tax, UIF, and skills development levies.
Tax Compliance: Submit a valid Tax Clearance Status (TCS) PIN from SARS or a printed TCS certificate. If registered on CSD but no TCS PIN, provide CSD number.
Central Supplier Database (CSD): Bidders must be registered on the CSD.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) to qualify for preference points.
Foreign Suppliers: If foreign-based, complete the foreign supplier questionnaire. If answer 'NO' to all questions, a SARS TCS PIN is not required.
State Employees: Bids from persons in the service of the state, or companies with directors/members in the service of the state, will not be considered.
Mandatory Experience: Provide proof of minimum 3 years' experience in similar projects. Attach three procurement orders for trailer supply/delivery from 2021 to date.
Employee Nationality: Service providers are not allowed to use non-South African citizens unless vetted and possessing a valid work permit.
Anti-Collusion: Complete SBD 4 (Bidder's Disclosure) declaring no collusive practices.
Health & Safety
Source: QUOTE PACK -H004L2707RFQ00092.pdf
General Requirement: Trailers must comply with relevant South African health and safety standards, including the Occupational Health and Safety Act.
Specific Features: Trailers must include sanitiser dispensers, paper towel dispensers, and secured refuse bins as part of hygiene and safety.
Employee Restriction: Service providers cannot utilise non-South African citizens unless vetted and possessing a valid work permit.
Contractual Terms
Source: QUOTE PACK -H004L2707RFQ00092.pdf
Contract Duration: Not explicitly stated, but bid validity is 120 days from closing.
Warranty: Supplier warrants goods are new, unused, and defect-free. Warranty period is 12 months after delivery acceptance or 18 months after shipment, whichever is earlier.
Payment: Within 30 days of invoice submission, in South African Rands.
Price Variation: Prices are fixed as quoted, unless adjustments are authorised in Special Conditions of Contract.
Amendments: Contract terms can only be changed by written amendment signed by both parties.
Subcontracting: Supplier must notify purchaser of any subcontracts; this does not relieve supplier of liability.
Delays: Supplier must notify purchaser promptly of any delays; purchaser may extend time with or without penalties.
Penalties: For late delivery, purchaser may deduct penalties based on prime interest rate per day of delay.
Termination: Purchaser may terminate for default (failure to deliver, breach, corrupt practices) or insolvency.
Restriction: Supplier may be restricted from public sector business for up to 10 years for fraudulent practices.
Force Majeure: Supplier not liable for delays due to force majeure events.
Dispute Resolution: Attempt amicable resolution, then mediation, then South African courts.
Governing Law: South African law applies.
Confidentiality: Supplier must sign Non-Disclosure and confidentiality agreements.
BMA Rights: Reserves right to terminate, defer work, verify information, negotiate prices, and appoint multiple service providers.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
350 Witch-Hazel Ave, Eco-Park Estate, Centurion, 0144, South Africa
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eTenders.gov.za
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16 Jul 2026
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