Hire of dust suppression cannon spray trucks for TRANSNET port terminals (richards bay) – 2-Month contract

Technical/SCM contact: Shaun Sewraj. Email: [email protected]. Phone: 035 905 3973. Submission portal: transnetetenders.azurewebsites.net. Bidder guide available on the portal.

Submit via Transnet’s e-Tender Submission Portal (transnetetenders.azurewebsites.net) using Google Chrome. Steps: 1) Register your company profile with all mandatory details; 2) Log intent to bid under your own company profile (no submissions via another company’s profile, including subsidiaries/holding companies); 3) Upload bid documents (max 30MB per upload, multiple uploads allowed). Submit at least 1 day before closing (02/06/2026, 13:00) to avoid technical issues. Late submissions are disqualified. Joint ventures may submit via one party’s registered profile. Mandatory returnables: SBD1 Form, Quotation Form (Section 4), Certificate of Acquaintance (Section 5), RFQ Declaration (Section 6), Specific Goals Points Claim Form (Section 7), Protection of Personal Information (Section 9). All returnable sections must be signed, stamped, and dated. Failure to submit mandatory documents results in disqualification. Ensure priced offer and material compliance with scope/specification. Bidder must submit a valid letter of good standing specific to dust suppression equipment hire.

Evaluation follows a 7-step process: 1) Administrative responsiveness: Check for on-time submission, completeness of returnable documents, and valid signatures. 2) Substantive responsiveness: Verify compliance with general/legislative criteria, inclusion of a priced offer, and material compliance with scope/specification. 3) Pre-qualification: Assess legal, tax, and compliance status (e.g., CSD, TCS, B-BBEE). 4) Evaluation and scoring: Price (80 points) and Specific Goals (20 points). Price scored using formula: PS = 80

• (Pmin / Pt). Specific Goals include B-BBEE status (Level 1-2: 10 points; +50% Black Youth Owned: 10 points; Level 3-8: 0 points). 5) Post-tender negotiations: Transnet may negotiate sequentially with top-ranked bidders if prices are not market-related. 6) Objective criteria: Transnet may award to the highest scorer unless objective criteria (e.g., skills transfer, ROI, supplier rotation) justify otherwise. 7) Award: Successful bidder receives a Letter of Award, followed by contract conclusion. Bidders must pass Steps 1-3 to progress. Collusion, conflicts of interest, or serious legal breaches (e.g., Competition Act violations in past 5 years) may disqualify bidders.

Scope: Hire of dust suppression cannon spray trucks (DBT) for Transnet Port Terminals (TPT) at Richards Bay Terminal. Duration: Once-off for 2 months. Bidder must submit a valid letter of good standing specific to dust suppression equipment hire. Equipment must meet operational requirements for port terminal dust control. All returnable documents must align with the scope and specifications provided in the RFQ.

Pricing: Quote in ZAR, inclusive of VAT. Submit pricing strictly per the provided schedule (Section 4). Deviation from the format may disqualify the bid. Discounted prices are only considered in the final evaluation if unconditional. Transnet may reject non-market-related prices and negotiate sequentially with top-ranked bidders (highest to third-highest). All prices must be rounded to 2 decimal places. Payment terms, bonds, or guarantees are not explicitly stated in the document.

Mandatory: 1) CSD registration (foreign suppliers with no RSA entity exempt). 2) Tax Compliance: Submit SARS TCS PIN (via e-filing at www.sars.gov.za) or printed TCS certificate. If no TCS, provide CSD number. All consortium/JV/subcontractor parties must submit separate TCS/CSD proof. 3) COIDA registration. 4) Valid B-BBEE certificate or sworn affidavit (per DTIC guidelines). 5) VAT registration number. 6) Supplier Integrity Pact compliance. 7) Complete SBD1 Form (mandatory returnable). 8) DPIP/FPPO disclosure if applicable. Non-compliance with any of these may disqualify the bid. Foreign suppliers: Must disclose RSA residency/branch/permanent establishment status; if none, no SARS TCS PIN required. Bidders must also comply with Employment Equity Act, including Section 53.