Supply and delivery of aluminium materials to south african astronomical observatory (saao) in cape town

• Closing date and time: 23 June 2026 at 11:00.
• No compulsory briefing session or site visits are mentioned in the document.

• Enquiries: Direct all enquiries in writing to the Supply Chain Management department.
• Email: [email protected]
• Phone: Not provided.
• Address: No physical address is stated; submissions and enquiries are via email.

• Submit bids electronically via email to [email protected] before the closing date and time.
• Use the two-envelope system: separate technical documents from the price schedule (SBD 3.1).
• Ensure all required returnable documents are included: signed SBD 1, company profile, client reference letters, proof of material source and certification, CSD registration details, and tax compliance.
• Bids must be submitted as searchable PDFs; attachments should not exceed 25 MB per email (use file-sharing services for larger submissions).
• Failure to meet submission requirements, including incomplete documentation or late submission, will result in disqualification.

• Submit signed SBD 1 form.
• Provide company profile, client reference letters, proof of material source and certification, CSD registration details, and tax compliance documents.
• Bids must be submitted as searchable PDFs to [email protected] before closing time; attachments limited to 25 MB per email (use file-sharing services for larger submissions).

Stage 1 – Technical verification:

• Assess compliance with specifications and due diligence requirements.
• Non-responsive or non-compliant bids are disqualified.

Stage 2 – Price competition:

• Evaluate firm-price schedule (SBD 3.1) on an equal basis.
• Add preference points per SBD 6.1 based on B-BBEE status.

Stage 3 – Award:

• Highest combined score recommended to the Bid Adjudication Committee for final approval.

Additional notes:

• Bidders must not be on National Treasury’s Restricted Suppliers or Tender Defaulters lists.
• Bidders must have no conflicts of interest with the NRF and must comply with all SBD form requirements.

• Supply aluminium grade 6082 T6 in the following forms (quoted per kilogram):

• Plate
• Round bar
• Square bar
• Sheet

• Material must be accompanied by a valid certificate confirming compliance with grade 6082-T6.
• Supplier must cut, shape, and fabricate aluminium to exact dimensions provided for each project.
• Delivery lead time: 5-7 working days after order placement.
• Contract period: Three (3) years (36 months) with on-demand deliveries.

Company profile must include:

• Overview: history, major achievements, growth trajectory.
• Mission and vision statements.
• Detailed description of products/services relevant to aluminium supply.
• Key personnel: names, titles, qualifications, experience related to high-precision machining projects.
• Major clients and completed projects (with project values).

Experience and capability:

• Minimum three (3) client reference letters dated, signed, and indicating project value for aluminium supply within the last three (3) years.
• Proof of source and certification for grade 6082-T6 aluminium.
• Confirmation of ability to deliver on an "as-and-when-required" basis with adequate logistics.

• Use the two-envelope system: price schedule (SBD 3.1) submitted separately from technical documents.
• Prices must be firm, all-inclusive per kilogram, quoted in ZAR, and include 15% VAT.
• Unit prices are based on the closing date of the bid and include all taxes, duties, transport, and handling costs.
• Any foreign-exchange component must be clearly identified; if not quoted in ZAR, the rate of exchange at contract signing will apply.
• Payment: within 30 days of receipt of a valid invoice and delivery note.
• Performance security: bank guarantee or irrevocable letter of credit as specified in the SCC, to be provided within 30 days of award.

• Pricing must be firm, all-inclusive per kilogram, quoted in ZAR, and include 15% VAT.
• Use the two-envelope system: price schedule (SBD 3.1) submitted separately from technical documents.
• Payment terms: Payment within 30 days after receipt of a valid invoice and delivery note.
• Performance security: Provide a bank guarantee or irrevocable letter of credit within 30 days of award, as specified in the SCC.
• Insurance: Maintain coverage of at least 3% of contract value or R2 million (public liability, product liability, professional indemnity), whichever is greater.
• Price validity: 90 days from the closing date.

• Register on the Central Supplier Database (CSD) and submit a signed SBD 1 with full ownership and tax compliance details.
• Provide a valid B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• Ensure no conflicts of interest with the NRF; maintain clean business practices.
• Do not appear on National Treasury’s Restricted Suppliers or Tender Defaulters lists.
• Provide proof of source and certification for grade 6082-T6 aluminium.
• Comply with all applicable health, safety, and environmental legislation.

• Provide a valid B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• Fronting is strictly prohibited; bidders must demonstrate that no fronting exists.
• The NRF will investigate allegations of fronting and may refer matters to the Competition Commission.

• Supplier must comply with all applicable health, safety, and environmental legislation when handling, transporting, and storing aluminium materials.

• Establish communication channels for technical and administrative/financial matters at contract signing.
• SAAO will issue purchase orders specifying quantity, description, delivery date, and unit price; no invoice accepted without a purchase order.
• The contract does not grant exclusive supply rights; goods are commonly available on the open market.
• Service-level expectations are defined; failure to meet them may result in penalties or termination under GCC 23.
• Penalties for late delivery: five (5) working days delay triggers a penalty calculated per GCC 22.
• Termination rights: NRF may terminate for repeated non-performance, breach of contract, or corrupt practices, with possible restriction from public-sector business for up to ten (10) years.

• Scope is project-specific; aluminium sizes will vary per project.
• Detailed size specifications will be provided in millimetres for each project.
• Supplier must cut, shape, and fabricate aluminium exactly to supplied specifications.
• Quoted rate per kilogram is fixed for the contract duration and must be all-inclusive (labour, cutting, fabrication, handling, etc.).
• Lead time: delivery within 5-7 working days after order placement.
• Contract period: three (3) years (36 months).
• Collusive bidding or bid-rigging is prohibited; breaches may lead to contract termination and restriction from public-sector work for up to ten (10) years.

• Supply aluminium grade 6082 T6 as plate, round bar, square bar, and sheet (all quoted per kilogram).
• Provide verified source of material and valid certificate confirming grade 6082-T6.
• Demonstrate ability to deliver on an "as-and-when-required" basis with adequate logistics.
• Submit signed SBD 1 and be registered on the Central Supplier Database (CSD) with full ownership, director, and tax compliance details.

Stage 1 – Technical verification: assess ability to meet specifications, provide required documentation, and pass due diligence checks. Non-responsive or non-compliant bids are disqualified.

Stage 2 – Price competition: evaluate firm-price schedule (SBD 3.1) on an equal basis; add preference points per SBD 6.1.

Stage 3 – Award: highest combined score recommended to the Bid Adjudication Committee for final approval.