RFQ: heavy-duty fabric part for large blind assembly – manufacture, supply & delivery

Closing date: 02 June 2026 at 11:30 am. Compulsory site visit: 11 June 2026 at 11:30 am, venue: Auditorium, South African Astronomical Observatory.

SCM Contact: H Worters, Email: [email protected], Phone: 021 447 0025. Technical Enquiries: Email: [email protected], Phone: 021 201 1634. Submission Address: SAAO, 2 Observatory Road, Observatory, Cape Town, 7925.

Submit the following returnable documents: Signed SBD 1 form (M), Signed and completed SBD 4 form (M, for bids >= R2 000), Signed and completed SBD 6.1 form (M, for bids >= R2 000), CIDB requirement (if applicable). Pricing: Submit a separate pricing schedule (SBD 3.1) for each item if prices are variable. Only firm prices accepted; specify variables if applicable. Offers must remain valid for 60 days from closing date. Failure to comply with any mandatory requirement may render the bid invalid.

Evaluation uses the 80/20 preferential point system. Price accounts for 80 points: Ps = 80(1 - (Pt - Pmin)/Pmin) for bids >= R2 000, where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price. For disposal/leasing, Ps = 80(1 + (Pt - Pmax)/Pmax), where Pmax = highest acceptable tender price. Specific goals (B-BBEE) account for 20 points: B-BBEE Level 1 = 20 points, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-Compliant = 0. Submit proof of B-BBEE status (certificate or sworn affidavit for EMEs/QSEs) to claim points. Evaluation phases: Phase 1 (Administrative Compliance): All mandatory documents must be submitted. Phase 2 (Specification Evaluation): Technical compliance. Phase 3 (Preference Points): B-BBEE scoring.

Scope: Manufacture, supply, and delivery of a heavy-duty fabric part for a large blind assembly. Requirements: Attend compulsory site visit to measure dimensions (e.g., size/spacing/location of pockets for rails). Identify original fabric and select an equivalent heavy-duty fabric. Fabric must withstand winds up to 80 km/h at temperatures down to -10°C and match the original fabric's weight to avoid overloading the mechanical support system. Deliver final product to SAAO, 2 Observatory Road, Observatory, Cape Town, 7925.

with persons, or categories of persons, historically

disadvantaged by unfair discrimination on the basis of race,

gender, or disability.

Phase 1 – Administrative Compliance

All returnable documents marked mandatory (‘M’), must be completed or submitted by

service providers in order to proceed to be evaluated further in Phase 2.

Returnable Document/ Schedule Mandatory (M) / Optional (O)

Signed SBD 1 form M

Signed and completed SBD 3.1 form M

(pricing schedule)

Signed and completed SBD 4 form M (=> R 2 000)

Signed and completed SBD 6.1 form M (=> R 2 000)

Valid BBBEE certificate, or sworn O (preference points will not be allocated if not

affidavit detailing annual turnover, in submitted)

the case of EMEs and QSEs

CIDB requirement ( If applicable)

N/a

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4. Pricing schedule – firm prices purchases

(Sbd 3.1)

Note: only firm prices will be accepted. Non-firm prices (including

Prices subject to rates of exchange variations) will not be

Pricing: Submit firm prices only (non-firm prices will not be considered). Prices must be inclusive of VAT and valid for 60 days from closing date. If prices are variable, specify the variables affecting the price. Payment Terms: Payment within 30 days from receipt of invoice and delivery of goods. No pre-payment allowed. For bids >= R2 000, submit SBD documentation (SBD 1, SBD 3.1, SBD 4, SBD 6.1). For bids < R2 000, the lowest acceptable quotation wins.

Mandatory: Register on Central Supplier Database (CSD) at https://secure.csd.gov.za/. Submit valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points. EMEs: Sworn affidavit confirming annual turnover <= R10 million and black ownership level. QSEs: Sworn affidavit confirming annual turnover between R10 million and R50 million and black ownership level, or B-BBEE verification certificate. CIDB registration required if applicable. Bidder must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers. Complete SBD 4 (Bidder’s Disclosure) to declare conflicts of interest or state employment.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential

Procurement Regulations, preference points must be awarded for specific

goals stated in the tender. For the purposes of this tender the tenderer will

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be allocated points based on the goals stated in table 1 below as may be

supported by proof/ documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.)

Specific goals (80/20)

B-BBEE Status Level of 1 2 3 4 5 6 7 8 Non-

Contributor compliant

Contributor Number of Points for 20 18 14 12 8 6 4 2 contributor

Preference (80/20) between 0

R2000 and R50m

Points Claimed (Suppler to

complete

Declaration with regard to company/firm

4.2. Name of

company/firm...............................................................................

4.3. Company registration number:

.....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the

tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions

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as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other side)

rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed

necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

General conditions of contract

The National Treasury General Conditions of Contract shall govern the contractual relationship

between SAAO and the successful bidder. The contract is not attached, however is accessible

on SAAO’s website - https://www.saao.ac.za/tenders/

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Bid signature (sbd 1)

I, the bidder, warrant by signature as having read and accepted each page in this document

including any annexures attached to this document. I undertake to supply all or any of the goods,

works, and services described in this procurement invitation to SAAO in accordance with the

,conditions requirements and specifications stipulated in this bid document at the price/s quoted.

I confirm that I have satisfied myself as to the correctness and validity of my offer/bid in response

to this invitation, covering all my obligations and I accept that any mistakes regarding price(s),

rate(s), and calculations are at my own risk.

My offer remains binding upon me and open for acceptance by SAAO during the validity period

indicated and calculated from the closing time of bid invitation. I accept full responsibility for the

proper execution and fulfilment of all obligations and conditions devolving on me in terms of this

document as the principal liable for the due fulfilment of the subsequent contract conditions if

awarded to me.

I declare that during the bidding period did not have access to any NRF proprietary information or

any other matter that may have unfairly placed our bid in a preferential position in relation to any

of the other bidder(s).

I confirm that I am duly authorised to sign this offer/ bid response.

NB: Failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder:

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