Property data portal system for the office of the valuer general (36‑month subscription)

Technical enquiries: TM Dlamini ([email protected] / +27 78 422 1619). Supply Chain Management enquiries: Mr. GI Sekwale ([email protected] / +27 12 036 3036) or Ms. K Seatlholo ([email protected] / +27 12 036 3024). Submission email: [email protected]. Physical address: Praetor Forum Building, 3rd Floor, 267 Lilian Ngoyi Street, Pretoria, 0001. General OVG contact: +27 12 036 0000 / [email protected].

Submit quotations via email to [email protected] by 15 May 2026 at 11:00 AM. Required documents: fully completed pricing schedule (SBD 3.3), SBD4 (Bidder’s Disclosure), SBD 6.1 (Preference Claim), tax compliance proof (TCS/PIN or CSD number), and banking details matching CSD records. Prices must be firm, VAT-inclusive, and fixed for the 36-month contract. Non-firm prices or failure to submit mandatory documents may disqualify the quotation. Validity period must be specified (30/60/90/120 days). Quotations must strictly adhere to the scope of work; deviations must be explicitly stated.

Evaluation follows a two-stage process: (1) Mandatory requirements (non-scored but disqualifying if unmet): fully completed pricing schedule, tax compliance (TCS/PIN/CSD), and submission of SBD4 and SBD6.1. (2) Scoring under the 80/20 Preferential Procurement Regulations (2022): 80 points for price (lowest acceptable bid scores 80; others calculated via formula Ps = 80(1 - (Pt - Pmin)/Pmin)), plus up to 20 points for specific goals. Specific goals: HDIs with no franchise pre-1983/1993 (10 points), Female ownership (5 points), People with Disabilities (5 points). Preference points for HDI equity ownership are calculated as NEP = NOP × EP (NOP = max points for HDI, EP = % HDI ownership). Proof of HDI status (e.g., CSD registration) must be submitted. Ties are broken by highest specific goal points, then by lot. Non-responsive bids (e.g., incomplete pricing) are disqualified.

Deliver a comprehensive, nationwide property data portal system for 36 months. Core requirements: (1) Online portal with verified, high-quality property data, including: Property Reports (details, owners, title deeds, aerial imagery, comparable sales, municipal valuations, zoning, bond details, transfer history, suburb trends, amenities), Suburb/Town Reports (demographics, land uses), Transfer/Owners/Estate/Sectional Scheme/Area Reports. (2) System access for 25 authorised users with secure login credentials and unique passwords. (3) Regular updates, unlimited use, and nationwide coverage. (4) Deliverables: user training, continuous technical support (08:00–16:00 office hours), helpdesk services, and market trend updates. (5) After-sales support: technical and functional assistance included in subscription fee. The system must enable evidence-based valuation decisions for the OVG’s Land Reform Programme.

Pricing must be per-user, fixed for 36 months, and VAT-inclusive. Structure: Per-user monthly rate × 25 active users = total cost. Submit a fixed total quotation (R) with VAT breakdown if applicable. Prices must remain firm; non-firm or exchange-rate-dependent prices are disqualified. Payment is monthly via invoices based on active users. Banking details must match CSD records. Validity period (30/60/90/120 days) must be specified. Contract terms follow National Treasury General Conditions of Contract (July 2010).

Mandatory: (1) Tax compliance: submit TCS/PIN (via SARS e-filing or printed) or CSD number. Consortia/joint ventures must provide separate proof for each party. (2) Fully complete SBD4 (Bidder’s Disclosure) and SBD6.1 (Preference Claim). (3) Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers. (4) Banking details must correspond with CSD records. Preference points: HDI equity ownership (proof required), Female ownership, or People with Disabilities. Equity claims must demonstrate active management control. Trusts: only trustees/beneficiaries actively involved qualify. Public companies/tertiary institutions cannot claim preference points.