Supply, print, and delivery of sport apparel and promotional materials for polokwane municipality events (3-Year contract)

Technical enquiries: Mr. Mantlako Sebaka (015 290 2751, [email protected]) and Ms. Cecilia Molokwane (015 290 2505, [email protected]). Supply Chain Management enquiries: Mr. Tiro Pilusa (015 290 2148, [email protected]). Submission address: Polokwane Municipality Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.

Submit bids in a sealed envelope marked with the bid number (PM38-25/26) and description. Deposit in the bid box at Polokwane Municipality Civic Centre, corner Bodenstein and Landdros Mare Street, by 10:00 on 18 June 2026. Late bids will not be accepted. Bids must be submitted on official forms (not re-typed) or online. Required returnables: valid Central Supplier Database (CSD) number, completed and signed bid forms (each page initialed in black ink), Joint Venture Agreement (if applicable, signed by all parties), proof of municipal rates/taxes payment or tribal authority letter/valid lease agreement, and proof of identity for sole proprietors/partners. Bids must comply with all specifications and pricing instructions. No briefing session is required. Bid documents are available for download at www.etenders.gov.za at no fee. Bids remain valid for 90 days after closing. Disqualification risks: pencil-completed forms, missing pages, late submission, influence attempts, state employees, bid defaulters, or SCM system abuse.

Bids will be evaluated using the 80/20 preference point system: 80 points for price and 20 points for specific goals (e.g., B-BBEE, HDI, or other preferential procurement objectives as per the Preferential Procurement Policy Framework Act and Regulations, 2022). The Municipality reserves the right to accept or reject any bid, in whole or in part, and is not obligated to accept the lowest bid. Evaluation will also consider compliance with Supply Chain Management Regulations and Polokwane Municipality’s SCM Policy. Bids failing responsiveness criteria (e.g., missing CSD, incomplete forms, or non-compliance with specifications) will be disqualified.

Scope: Supply, print, and deliver sport apparel and promotional materials for all sport and recreation events for a period of three (3) years. The successful bidder must sign a written contract form (MBD7). Deliverables must meet the specifications outlined in the bid documents, which can be downloaded from www.etenders.gov.za. Bidders must ensure compliance with all technical and quality requirements as per the bid specifications. No compulsory briefing session is required.

Pricing must be provided on the official schedule of prices (MBD 3.1). Bids must include a total bid price in Rand. Payment terms: invoices must be accompanied by a delivery note, and payments will be made within 30 days of submission. Bids must remain valid for 90 days after closing. Prices quoted must cover all obligations under the contract, and any pricing errors will be at the bidder’s risk. No performance bonds or guarantees are explicitly mentioned in the provided text.

Mandatory compliance: Valid Central Supplier Database (CSD) number. Tax Compliance Status (TCS) certificate or SARS PIN (or CSD number if TCS unavailable). Proof of municipal rates/taxes payment or valid lease/tribal authority letter. For joint ventures/consortia, each party must submit separate TCS/CSD documentation. Foreign suppliers must complete the pre-award questionnaire (Part B:3) if applicable. Bidders must not be in the service of the state, listed on the Register of Tender Defaulters, or have abused the SCM system. Bid forms must be completed in full, signed, and each page initialed in black ink. Sole proprietors/partners must attach proof of identity. Companies must provide authority documentation (e.g., resolution, power of attorney). B-BBEE compliance is implied under the 20-point specific goals evaluation but not explicitly detailed.