Supply of artlist max team subscription for raf social digital media team

Eligibility and scoring focus on the service provider's ability to meet strict security and data protection requirements. Key points: Must demonstrate established policies and physical/technical infrastructure to comply with POPIA and RAF-specific security measures. Requires proof of secure facilities, documented procedures, and a track record in handling sensitive information. Subcontractor compliance is mandatory—providers must ensure subcontractors adhere to the same standards.

Scope: Supply an Artlist Max Team subscription for the RAF Social Digital Media (SDM) team for 12 months. Security and Compliance: Must fully comply with RAF requirements and the Protection of Personal Information Act (POPIA). Document Handling: Implement secure protocols for handling, transporting, and storing RAF documents, including: Use of lockable containers or packaging during transport. Maintain accurate records of document location, access history, and retention schedules. Secure retrieval with identity verification and controlled access. Physical Security: Secure premises with: Controlled access points, surveillance systems, and 24/7 monitoring. Lockable storage cabinets for physical documents. Fire suppression systems (e.g., CO2 extinguishers). Digital Security: Network protections including: Firewalls, intrusion detection, and encryption for data in transit and at rest. Strong authentication methods and regular access permission reviews. Data Protection: Safeguard personal/sensitive data against unauthorised access, disclosure, or destruction. Report any data breaches or security incidents to RAF immediately. Ensure subcontractors and third parties comply with the same data protection and cybersecurity standards. Incident Response: Maintain a documented incident response plan. Audit and Monitoring: RAF reserves the right to audit or monitor compliance with security and data protection standards.

Data Protection: Full compliance with POPIA and all applicable data protection laws and regulations. Confidentiality: Impose confidentiality obligations on all agents, subcontractors, or third parties handling RAF data. Third-Party Vetting: Subcontractors handling personal information must be screened/vetted and required to sign a data protection agreement. Security Screening: RAF reserves the right to conduct security screening or vetting for company directors and resources provided. Legislative Compliance: Fully comply with all relevant legislative and regulatory frameworks for processing personal information.

Disqualification risks: Bidders listed on the Register for Tender Defaulters or Restricted Suppliers list will be automatically disqualified. Mandatory disclosures: State employment of directors/trustees/shareholders; relationships with Road Accident Fund employees; interests in related enterprises. Ethical compliance: Bids must be prepared independently without collusion, communication with competitors, or improper consultations with procuring institution officials. Non-compliance may result in bid rejection, Competition Commission penalties, or a 10-year public sector restriction.

Scope: Provide an Artlist Max Team subscription for the Social Digital Media (SDM) team. Duration: 12 months. Mandatory disclosures: Conflicts of interest, including state employment of key personnel, relationships with RAF employees, or interests in related enterprises. Failure to disclose accurately may result in disqualification.

Mandatory: Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Ethical bidding: Independent bid preparation; no collusion with competitors; no disclosure of bid terms to competitors; no improper consultations with procuring institution officials. Legal compliance: Adherence to Competition Act No. 89 of 1998 and Prevention and Combating of Corrupt Activities Act No. 12 of 2004. Penalties for non-compliance: Bid rejection, Competition Commission penalties, or up to 10-year restriction from public sector contracts.