Short-term secure storage services for furniture and equipment in pretoria east

Closing date: 11 May 2026. Closing time: 11:00.

Submission and queries: Ms Lungile Mokoena, email: [email protected]. Technical enquiries: Ursula Mathonsi, telephone: 012 423 5700, email: [email protected].

Submit bids electronically to [email protected] by 11 May 2026 at 11:00. Use official forms (SBD1, SBD4, SBD6.1) as provided—do not re-type. Late submissions are disqualified. Mandatory documents: fully completed SBD1, SBD4, SBD6.1, proof of Central Supplier Database (CSD) registration, signed General Conditions of Contract (all pages), and three contactable reference letters. Omission of any required document will disqualify the bid.

Evaluation uses the 80/20 preference point system: 80 points for price (lowest acceptable tender as baseline), 20 points for specific goals. Specific goals and points: Black-owned (51%-100%): 8 points; Women-owned (51%-100%): 4 points; Youth-owned (51%-100%): 5 points; Disability-owned (51%-100%): 3 points. Total: 100 points. Bidders must meet minimum functionality criteria to qualify. Required submissions for evaluation: Certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs), valid Tax Compliance Status (TCS) PIN or SARS exemption proof, CIPC registration copy, CSD registration proof, signed General Conditions of Contract, and three reference letters. For disability points: certified doctor’s certification (with practice number) and director’s certified ID copies. Failure to submit any required document results in disqualification.

Scope: Secure, compliant storage of furniture and equipment in Pretoria East for 30 days. Requirements: Packing and protection (use furniture pads, blankets, bubble wrap for edges/glass); inventory management (detailed serialized digital list with photographs of pre-existing damage, signed by both parties); disassembly of large items (tables, desks, beds) with labelled screws/bolts; safe transportation from current site to storage facility; storage environment (secure, clean, dry, ventilated/climate-controlled, weatherproof, structurally sound, compliant with OHS Act, fire, and municipal by-laws); handling (items stored off the floor using pallets); provision of 10 medium-size boxes and buff tape. Items to store: TV, TV stand, sound bar, queen bed, pedestal, 2-seater couch, headboard, coffee table, washing machine. Deliverables: Signed digital inventory list, access to secure facility, wrapped and stored furniture/equipment, lock-up and offloading. Insurance: Proof of cover for stored goods against theft, fire, flooding, and other risks is mandatory.

All-inclusive pricing required (covers professional fees, venue hire, travel, disbursements, VAT). Provide a cost analysis for the full project amount. PSETA may request a breakdown of rates and reserves the right to negotiate. Payment terms: Invoices must include a copy of the delivery note; payments made within 30 days of invoice submission. Currency: South African Rand (ZAR).

Tax compliance: Valid Tax Compliance Status (TCS) PIN or proof of exemption from SARS (original certificate required). CSD registration: Proof of registration on the Central Supplier Database (CSD) mandatory. B-BBEE: Certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to qualify for preference points. Additional documents: Certified copy of CIPC registration; for disability points, certified copies of director’s ID and doctor’s certification (with medical practice number). Restrictions: No bids accepted from persons in the service of the state, or companies/close corporations with directors/members in the service of the state. All SBD documents (SBD1, SBD4, SBD6.1) must be fully completed and signed. General Conditions of Contract must be signed/initialled on all pages.