Subscription for HR management research, data, and toolkit services with online portal access

RFP release: 21 May 2026. Last day for queries: 28 May 2026. Responses to queries posted: 02 June 2026. Closing date for submissions: 11 June 2026 at 12h00. Proposals must remain valid for 150 days after closing date. Sasria reserves the right to amend dates.

Submission portal: https://procurement.sasria.co.za/. Queries/assistance: [email protected]. Sasria address: 36 Fricker Road, Illovo, Sandton, Johannesburg; P.O. Box 653367, Benmore, 2010. Fax: (011) 447 8624. Website: www.sasria.co.za.

Submit proposals exclusively via Sasria’s Online Tender Portal (https://procurement.sasria.co.za/) by 11 June 2026 at 12h00. No hand-delivered, posted, emailed, or faxed submissions accepted. Late bids disqualified. Required returnable schedules: Schedule 1 (Executive Summary + completed/signed Annexure B), Schedule 2 (All Part 6 documents except Annexure B, including CSD number, valid B-BBEE certificate or sworn affidavit for EME/QSE, and JV/Consortium/Subcontractor agreements if applicable), Schedule 3 (Technical Proposal aligned with Part 5 criteria), Schedule 4 (Financial/Price Proposal aligned with Part 4). Failure to submit any required document may lead to immediate disqualification. Queries must be emailed to [email protected] by 28 May 2026. Automatic disqualification triggers: tax non-compliance, incomplete/incorrect documentation, fraudulent or untrue information, unethical conduct (e.g., gifts, lobbying), or non-compliance with mandatory RFP requirements.

Evaluation occurs in 3 levels: Level 1 (Governance Verification): Mandatory compliance checks include CSD tax verification, valid B-BBEE certificate (or sworn affidavit for EME/QSE), completed SBD 1/SBD 4, and all Part 6 documents. Non-compliance may lead to disqualification. Level 2 (Technical Evaluation - Tool Demo): Bidders must demonstrate the HR research tool, showcasing library, datasets, templates, and insights across 10 specified HR domains (e.g., Future of Work, Org Design, HR Strategy). Minimum 70% score required to advance. Scoring: 100% (exceeded), 70% (met), 30% (partial), 0% (failed). Level 3 (Preference Points): Price (80 points) + B-BBEE (20 points). Only bidders passing Level 2 proceed to Level 3.

Scope: Provide access to an online portal offering HR management research, data, analytics, tools, templates, and guidance across 8 domains: Organisational Design, Talent Management, Learning & Development, Leadership Development, Workforce Planning, Change Management, Employee Wellness, Remuneration Practices. Deliverables: (1) Portal access for 4 users (1 Executive Manager, 1 Senior Manager, 2 Managers/Specialists) with tiered permissions (e.g., Executive/Senior: full access + advisory support; Managers: access to trends, webinars, research). (2) Minimum 2,500 library items (research papers, case studies, frameworks, presentations). (3) 3 webinars/year on topical HR issues hosted by the service provider. (4) 1 annual international conference on HR topics. (5) Ad-hoc remote specialist guidance (virtual/email/phone, 10 sessions/year). Contract duration: 2 years, starting immediately after contract signing.

Pricing must be VAT-inclusive in ZAR. Submit detailed cost breakdown: (5.1) Portal access licenses per user role (Executive, Senior, Manager/Specialist) for Year 1 and Year 2. (5.2) Other services: webinars (3/year), annual conference (1/year), remote specialist guidance (10/year). Total Bid Price (VAT-exclusive) must cover all deliverables. Payment linked to approved deliverables. Bidder must declare if rates comply with National Treasury Cost Containment Measures (2017). Pricing model must be clearly specified in the Price Declaration Form, including a signed declaration that the price covers all activities with no additional costs to Sasria.

Mandatory: CSD registration with tax compliance verification. Valid B-BBEE certificate (or sworn affidavit for EMEs with turnover <R10M or QSEs with ≥51% black ownership). Submit SBD 1 (Invitation to Bid) and SBD 4 (Declaration of Interest). For Joint Ventures/Consortiums/Prime Contractors: submit signed agreements and compliance documents (CSD, B-BBEE) for all members. Transformation: Encouraged to partner with ≥51% black-owned entities; submit partnership/subcontracting proposals detailing work portion, black-owned partner involvement, and consolidated B-BBEE scorecard if applicable. POPI Act compliance required for all personal information processing. Non-disclosure agreement (Annexure A) must be signed.

Scoring uses the 80/20 or 90/10 Preferential Procurement system. Points breakdown: Price (80 or 90 points), Specific Goals (20 or 10 points). Specific Goals: 15 points for EME/QSE status, 10 points for generic enterprises, 15 points for generic enterprises subcontracting ≥20% to EME/QSE (with proof: B-BBEE certificate, subcontracting agreement, EME/QSE affidavit if 51% black-owned). Additional 5 points for ≥51% black ownership. Formula: Ps = 80(1−(Pt−Pmin)/Pmin) or Ps = 90(1−(Pt−Pmin)/Pmin) for price scoring.

B-BBEE compliance required for preference points. Mandatory documentation: Valid B-BBEE certificate or sworn affidavit. For Prime Contractors subcontracting ≥20% to EME/QSE: Valid B-BBEE certificate, signed subcontracting agreement, and sworn affidavit for EME/QSE (if 51% black-owned). Failure to submit proof forfeits specific goal points. Fraudulent claims risk disqualification, cost recovery, contract cancellation, or blacklisting for up to 10 years.

Department: Supply Chain Management. No specific name, email, phone, or address provided.

Submit a completed SBD4 form with your bid. Disqualification risks: listed in the Register for Tender Defaulters or List of Restricted Suppliers; false or incomplete declarations; collusive bidding; prior involvement in drafting specifications; undisclosed relationships with Sasria Soc Ltd employees; or non-independent bid preparation.

Disqualification criteria: bidders listed in the Register for Tender Defaulters or Restricted Suppliers; state-employed directors/shareholders/partners/controlling interests (unless declared); undisclosed relationships with Sasria Soc Ltd employees; prior convictions for corrupt practices or restrictive trade behaviors. Ethical standing and truthful declarations are mandatory.

Mandatory declarations: state employment of directors/trustees/shareholders/partners or controlling interests; relationships with Sasria Soc Ltd employees; interests in related enterprises. Must certify truthfulness under penalty of disqualification, legal action, or public sector restrictions (up to 10 years).