Conduct occupational health and safety (OHS) inspections - south cape

Closing date: 20 August 2026 at 11h00. No other dates are specified.

Bidding procedure enquiries: Barryline Botha, SCM Department, Central Office, 044 884 0359, [email protected]. Technical enquiries: Thando Tiyo, ASD: Corporate Services, Central Office, 044 884 0359, [email protected]. Submission address: South Cape TVET College Central Office, Ground Floor, 125 Mitchell Street, George, or email [email protected].

Bids must be deposited in the bid box at South Cape TVET College Central Office, Ground Floor, 125 Mitchell Street, George, or emailed to [email protected]. Bids must be submitted on the official forms provided and must not be re-typed. Late bids will not be accepted. Required returnable forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and the Price Declaration Form. Also required: valid tax PIN certificate, latest municipal account or lease agreement, CIPRO company registration documents (or share certificates for companies), shareholding breakdown per race and gender, B-BBEE certificate or sworn affidavit, proof of professional registration or SAIOSH accreditation, and one reference letter for a similar project completed within the past 3 to 5 years. The reference letter must be on the client's letterhead, signed by an authorised representative, and include contact details, a description of services, and confirmation of satisfactory performance. Failure to include all required documents may lead to disqualification. For consortia, the same documents must be submitted for each member.

Checklist of documents to be submitted: Copy of valid Tax pin certificate; Latest Municipal Account or Lease agreement (valid); Copy of CIPRO company registration documents listing all members with percentages (in case of CC); Copies of all share certificates (with original stamp) (in case of company); Shareholding breakdown per race, gender and percentage shareholding with shareholders who are not individuals; Declaration of interest; BEE rating certificate issued by a SANAS Accredited BEE verification agency; Proof of professional registration, accreditation by SAIOSH, or relevant competency; One reference letter for a similar project completed within the past three to five years. Also complete: Bid Conditions, Due Diligence (SBD forms), Price Schedule with detailed breakdown. Note: Failure to include all documents may lead to disqualification. Same documents must be submitted for all consortium members.

The applicable preference point system is the 80/20 system (for requirements up to R50 million) or 90/10 system (for requirements above R50 million). Points are allocated as follows: Price 80 points, Specific Goals 10 points, B-BBEE 10 points, total 100 points. Specific goals include: Garden Route area (10 points), Western Cape area (5 points), Outside Western Cape (0 points). Bidders must be tax compliant and provide a valid SARS Tax Compliance Status PIN or CSD number. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

The service provider must conduct comprehensive OHS inspections at eleven (11) College sites and issue OHS Compliance Certificates for compliant facilities. Sites: Bitou Campus (Plettenberg Bay), Beaufort West Campus (Beaufort West), Central Office (George), Foster's Manor (Oudtshoorn), George Campus (George), Huis-Sommers Hostel (Oudtshoorn), Hessequa Campus (Riversdale), Hessequa Hostel (Riversdale), M.C. Stander Hostel (George), Mossel Bay Campus (Mossel Bay), Oudtshoorn Campus (Oudtshoorn). Inspections must cover fire safety systems, emergency preparedness and evacuation arrangements, first aid facilities, health and safety signage, electrical safety, housekeeping and workplace hygiene, incident reporting and record management, risk assessments, PPE requirements, OHS committee compliance, building and infrastructure safety, and compliance with statutory OHS documentation. Deliverables: individual inspection reports for each site, a consolidated summary report, corrective action recommendations, and OHS Compliance Certificates for compliant sites. Certificates must be valid for 12 months (October 2026 to October 2027). Reports and certificates must be submitted electronically in PDF format. All inspections must be completed within the agreed project schedule.

All inspections must be completed within the agreed project schedule. Reports and certificates must be submitted electronically and in PDF format. Any non-compliance issues requiring corrective action must be clearly indicated with a recommended remediation plan.

The service provider must be suitably qualified and experienced in OHS auditing and inspections, and competent to issue OHS compliance certification. Proof of professional registration or accreditation by SAIOSH or relevant competency is required. One reference letter for a similar project completed within the past 3 to 5 years must be provided, on the client's official letterhead, signed by an authorised representative, including contact details, a description of services, and confirmation of satisfactory performance.

The service provider must be suitably qualified and experienced in OHS auditing and inspections, and competent to issue OHS compliance certification. Inspections must cover fire safety, emergency preparedness, first aid, signage, electrical safety, housekeeping, incident reporting, risk assessments, PPE, OHS committee compliance, building safety, and statutory documentation. Deliverables include individual inspection reports, a consolidated summary report, corrective action recommendations, and OHS Compliance Certificates. Certificates must be valid for 12 months (October 2026 to October 2027). Reports and certificates must be submitted electronically in PDF format. Non-compliance issues must be clearly indicated with a recommended remediation plan.

Pricing schedule: Item 1 - Conduct comprehensive OHS inspections at eleven (11) College sites, including issuing of OHS Compliance Certificates, quantity 11, rate and amount to be provided. Subtotal (Excl. VAT), VAT (15%), Total (Incl. VAT). The price must be all-inclusive and cover all services as per the specifications. The offer must remain valid for 60 days from submission. Payment will be made by electronic bank transfer. Tax invoices and supporting documents must be submitted by the 1st business day of the month for payment by the end of the same month; otherwise payment is by the end of the following month. No penalty interest will be paid for late payment due to non-compliance with documentation requirements. No contract will be concluded with a bidder whose tax matters are not in order or whose municipal rates and taxes are in arrears.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number or a valid SARS Tax Compliance Status PIN. A valid tax PIN certificate must be submitted. B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. Proof of professional registration or accreditation by the South African Institute of Occupational Health and Safety (SAIOSH) or relevant competency is required. Company registration documents (CIPRO) and share certificates or member details must be provided. A declaration of interest (SBD 4) and certificate of independent bid determination (SBD 9) must be signed. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

The inspection must cover fire safety systems and equipment, emergency preparedness and evacuation arrangements, first aid facilities and appointments, health and safety signage, electrical safety compliance, housekeeping and workplace hygiene, incident reporting and record management, risk assessments, Personal Protective Equipment (PPE) requirements, occupational health and safety committee compliance, building and infrastructure safety, and compliance with statutory OHS documentation.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions. The successful bidder must sign a written contract form (SBD 7). Performance security may be required within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's cheque. The supplier must not assign or subcontract without prior written consent. Delays in performance may incur penalties calculated at the current prime interest rate per day of delay. The purchaser may terminate the contract for default, insolvency, or corrupt or fraudulent practices. Disputes are to be resolved amicably, then through mediation, and finally in a South African court. The contract is governed by South African law and written in English. The supplier must indemnify the purchaser against third-party claims of patent, trademark, or design infringement. Intellectual property developed for the college vests in the college.

Special conditions: Company registration form / Corporate document (CIPRO); BBBEE certification; Latest municipal account/Lease Agreement; A copy of the original tax clearance or printed certificate with PIN; CSD registration number. Remuneration: Original, detailed, correct and complete tax invoices, monthly statements (where applicable), VAT registration numbers, verification of bank details and any other relevant supporting documents must be submitted to SCC after it has acknowledged receipt in writing of the services procured or goods received. Tax invoices and all necessary supporting documents must be submitted by the 1st business day of a calendar month for payment by the end of the same month, otherwise payment by the end of the following month. No penalty interest shall be charged if requirements not complied with. Payment shall be effected by electronic bank transfer or other method at SCC's discretion. Payment subject to SCC standard Special Terms and Conditions of Contract. Contract period: Once off service delivery.

Mandatory requirements for the service provider: be suitably qualified and experienced in OHS auditing and inspections; be competent to issue OHS compliance certification; provide proof of professional registration, accreditation by SAIOSH, or relevant competency; provide one reference letter for a similar project completed within the past three to five years, on the client's official letterhead, signed by an authorised representative, including contact details, description of services, and confirmation of satisfactory performance.

Contact details: Barryline Botha, SCM Department, Central Office, 044 884 0359, [email protected]; Thando Tiyo, ASD: Corporate Services, Central Office, 044 884 0359, [email protected].