This tender invites service providers to supply and deliver computer equipment, accessories, and consumables to the eastern cape department of transport's government fleet management services trading entity. The contract will be awarded based on the 80/20 preferential procurement system, with 80 points for price and 20 points for specific goals such as black, women, and youth ownership. Bidders must submit their bids electronically via the etender portal by 03 august 2026 at 11:00.
Key Requirements
Submit bids electronically via the eTender Publication Portal by 03 August 2026 at 11:00; hand-delivered, faxed, or emailed bids will be rejected.
Provide a valid CSD number and ensure tax compliance; non-compliant bidders have 7 working days to rectify after notification.
Complete and submit all required forms (SBD1, SBD3.1, SBD4, SBD6.1, SBD7.1, and Annexure A) in black ink, without corrections using correction fluid.
Demonstrate at least two (2) similar projects in the last 36 months, with contactable references.
Prices must be firm and include all applicable taxes and delivery costs; non-firm prices will not be considered.
Bids must remain valid for 90 days from the closing date.
Claim preference points for specific goals (Black Ownership 5, Women Ownership 5, Youth Ownership 6, Disability 4) by submitting proof with the bid.
Appointment of a service provider to supply and deliver computer equipment, accessories, and consumables for the department of transport government fleet management services trading entity
Professional Services & Consulting Industry Profile
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Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentSCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdfReview complete
Important Dates
Source: SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf (TENDER)
Important Dates
10 Jul
2026
PUBLICATION
Tender Published
Tender was published
03 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf
The Eastern Cape Department of Transport's Government Fleet Management Services Trading Entity invites bids for the appointment of a service provider to supply and deliver computer equipment, accessories, and consumables. The tender uses the 80/20 preferential procurement system, requires electronic submission via the eTender Portal, and has a closing date of 3 August 2026.
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Bid closing date and time: 03 August 2026 at 11:00.
Technical Enquiries: Project Manager Mr. Khayalethu Nunu at 087 293 3274 or [email protected].
All enquiries must be made in writing during the enquiry period (10-24 July 2026).
Submission Guidelines
Source: SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf (TENDER)
Submit bid electronically via eTender Publication Portal (E-Submission) only. Hand-delivered bids will not be accepted.
Closing date: 03 August 2026 at 11:00.
Ensure all required forms are completed, signed, and submitted. These include: Bid Form, SBD 1, SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), SBD 7.2 Part 1 (Contract Form), Bidders Experience (Annexure A), Bid Pricing Form and Pricing Schedule.
Bids must remain valid for 90 days from the closing date.
Late submissions, faxed, or emailed bids will be rejected.
For technical queries on eSubmission, contact National Treasury: [email protected] / +27(0)12 406 9222 / 012 406-9229 / 012 312-5000.
Evaluation Criteria
Source: SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf (TENDER)
Evaluation based on 80/20 Preferential Point System (PPPFA Regulations 2022).
Price: maximum 80 points.
Specific goals: maximum 20 points (Black Ownership 5, Women Ownership 5, Youth Ownership 6, Disability 4).
Bidders must have a valid CSD number and tax compliance status.
Must not be listed in Register for Tender Defaulters or Restricted Suppliers.
Must not be a person in the service of the state or have directors/members in the service of the state.
Must provide proof of experience in similar work (minimum two projects in last 36 months).
Must submit a fully completed bid with all required documentation.
Shortlisted bidders may be interviewed; failure to attend leads to disqualification.
Technical Specifications
Source: SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf (TENDER)
Supply and delivery of computer equipment, accessories, and consumables as per detailed specifications.
Key equipment includes (with minimum specifications):
HP Pro x360 435 G10 2-in-1 Notebook (31 units): AMD Ryzen 7 processor, 16GB RAM, 1TB SSD, 13.3" FHD touchscreen, 3-year onsite warranty with accidental damage cover.
HP Pavilion 16-inch with numeric keypad (3 units): Intel Core 7 processor, 16GB RAM, 512GB SSD, 16" 2K display, 3-year onsite warranty with accidental damage cover.
HP Elite x360 1040 G11 2-in-1 Notebook PC (2 units): Intel Core Ultra 7 processor, 16GB RAM, 512GB SSD, 14" WUXGA touchscreen with privacy screen, 3-year onsite warranty with accidental damage cover.
Bidders must provide brand/model offered and detailed product descriptions demonstrating compliance.
All delivery costs must be included in the bid price.
Bidders must promptly notify GFMS in writing of any discrepancies, ambiguities, or errors in the bid document.
Foreign qualifications require a SAQA evaluation certificate.
Bidders must demonstrate experience: minimum two (2) projects in supply and delivery of computer equipment in the last 36 months.
Provide details on Annexure A: employer, nature of work, value, duration, and contactable references.
Submit Bidders Experience form (Annexure A) as part of the bid.
Experience & Qualifications
Source: SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf
Bidders must demonstrate experience: minimum two (2) projects in supply and delivery of computer equipment in the last 36 months.
Provide details on Annexure A: employer, nature of work, value, duration, and contactable references.
Submit Bidders Experience form (Annexure A) as part of the bid.
If bid completed by delegated authority, attach Letter of Authority.
Quality Management
Source: SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf
Bidders must promptly notify GFMS in writing of any discrepancies, ambiguities, or errors in the bid document.
Foreign qualifications require a SAQA evaluation certificate.
Bidders must provide brand/model and detailed product descriptions demonstrating compliance with specifications.
Equipment must meet minimum specifications including warranty requirements (3-year onsite with accidental damage cover).
Pricing Schedule
Source: SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf
Use SBD 3.1 Pricing Schedule – Firm Prices form.
Only firm prices accepted; non-firm prices will not be considered.
Prices must include all applicable taxes and delivery costs.
Bidders must confirm that prices cover all specified goods and accept risk for errors.
Separate pricing schedule required for each delivery point if pricing differs.
Offer valid for 90 days from closing date.
Indicate brand, model, country of origin, compliance with specifications, and delivery period.
Financial Requirements
Source: SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf (TENDER)
Submit firm prices only. Non-firm prices (including those subject to exchange rate variations) will not be considered.
Use SBD 3.1 Pricing Schedule form.
Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
If VAT is excluded, prices will be evaluated excluding VAT and the successful bidder must absorb the VAT cost.
Delivery costs must be included in the bid price.
Bidders must confirm that prices cover all obligations and accept risk for any pricing errors.
Bids must remain valid for 90 days from closing date.
Compliance Requirements
Source: SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf (TENDER)
Tax Compliance: Provide CSD number for tax status verification. If tax status is non-compliant, bidder has 7 working days to rectify after notification, or will be disqualified.
For consortia/joint ventures/sub-contractors, each party must submit separate tax compliance proof (TCS PIN/CSD number).
B-BBEE: Preference points awarded for specific goals: Black Ownership (5), Women Ownership (5), Youth Ownership (6), Disability (4). Claim on SBD 6.1 form.
Ethical Compliance: Submit SBD 4 Declaration of Interest. Declare any state employment or conflicts of interest. Collusive bidding is prohibited and may lead to disqualification and referral to Competition Commission.
Foreign bidders with foreign qualifications must attach a SAQA evaluation certificate.
Contract commences upon issuance of a purchase order.
Contract governed by South African law.
Variations require written agreement signed by both parties.
Service provider assigns all copyright and intellectual property rights related to the work to GFMS.
GFMS reserves the right to conduct supplier due diligence, including site visits.
GFMS may cancel the bid process at its discretion without liability.
Confidentiality: All bid information and GFMS data must be kept confidential and returned upon contract termination.
Contractual Terms
Source: SCMU10-GFMS-2627-0001 SUPPLY AND DELIVERY COMPUTER EQUIPMENT.pdf
Contract commences upon issuance of a purchase order.
Contract governed by South African law.
Variations require written agreement signed by both parties.
Service provider assigns all copyright and intellectual property rights related to the work to GFMS.
GFMS reserves the right to conduct supplier due diligence, including site visits.
GFMS may cancel the bid process at its discretion without liability.
Confidentiality: All bid information and GFMS data must be kept confidential and returned upon contract termination.
Contract binding on successors and assignees.
Changes in legislation may adjust remuneration and time for completion.
GFMS not bound to accept lowest or any bid; may accept part of bid.
Bidders may withdraw by written notification before award.
Costs of bid preparation borne by bidder.
GFMS becomes owner of submitted proposals and not obliged to return them.
Successful bidder must sign SBD7 contract form.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Struanway, Struandale, Gqeberha, 6200, South Africa
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Source Snapshot Available
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
02 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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