Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture. Wilton Mkwayi build - KING WILLIAMS TOWN CENTRAL - KING WILLIAMS TOWN - 5601
Organization Type
GOVERNMENT
Published
03 Jul 2026
OCDS Reference
ocds-9t57fa-161242
Summary
The eastern cape department of sport, recreation, arts and culture (dsrac) invites proposals from qualified service providers to be appointed to a panel for rendering marketing, communication, advertising, and related services for departmental events and campaigns over a three-year period. The tender covers three categories: advertising & media buying, communication & public relations, and marketing & creative services, and bidders may bid for one or a combination of categories. The successful panel will support the department in increasing visibility and awareness of its programmes and services.
Key Requirements
Submit a sealed envelope marked with bid number SCMU14-26/27-0006, description, and department name to the Supply Chain Management Unit, Wilton Mkwayi Building, No.5 Eales Street, Buffalo Road, King Williams Town, before 27 July 2026 at 11:00.
Complete and sign SBD1, SBD4, and SBD6.1 in original ink; include samples of work for each category bid and at least three CVs of team members with relevant experience.
Provide pricing on the Pricing Schedule for each category bid, with firm prices inclusive of VAT for all three years.
Achieve a minimum of 60 points in functionality evaluation (Methodology/Approach 50 points, Company Experience 30 points) to proceed.
Comply with preferential procurement regulations by claiming specific goals on SBD6.1 (e.g., women, youth, persons with disabilities, Eastern Cape enterprises).
Ensure all information in SBD4 aligns with the Central Supplier Database (CSD); false declarations will lead to disqualification.
Bids must be valid for 120 calendar days from closing date; no telegraphic, fax, or similar submissions accepted.
Request proposals for the appointment of a panel of service providers to render marketing, communication, advertising and related services for targeted departmental events/ campaigns for a period of three (3) years as and when required.
Briefing Session
Date & Time
Monday, 27 July 2026 - 11:00
Venue
null
Requirements & Eligibility
Eligibility Criteria
Mandatory requirements • fully completed and signed sbd1 must be attached, • fully completed and signed sbd4 must be attached, a false declaration will result in disqualification (par. 2.3 Disclosure must align with subsection 2.3.1 And director‘s information on central supplier database csd) • fully completed and signed sbd6.1 Must be attached • bidders must submit sample/s / example/s of work for the category they are bidding. • Attach minimum of three (3) cvs detailing exposure in the field of marketing communication and advertising of the project teams.
Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture. Wilton Mkwayi build - KING WILLIAMS TOWN CENTRAL - KING WILLIAMS TOWN - 5601
Marketing & Communications Industry Profile
Regulatory Bodies
PRISA
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Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Eastern Cape Department of Sport, Recreation, Arts and Culture (DSRAC) invites proposals to appoint a panel of service providers for marketing, communication, advertising, and related services for departmental events/campaigns on an as-needed basis over a 3-year period. The tender covers three service categories: Advertising & Media Buying, Communication & Public Relations, and Marketing & Creative Services. Bidders may apply for one or more categories. The contract duration is 36 months, with a closing date of 27 July 2026.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 23 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Department seeks panel of service providers for marketing, communication, advertising and related services for targeted events/campaigns over three years, as required.
Scope covers Advertising & Media Buying, Communication & Public Relations, Marketing & Creative Services.
Enquiries: Mr. N. H Mtamzeli, Tel: 043 492 1310 / 066 474 2755.
Bid procedures: Mr. M. Maqubela, Tel: 043 492 0232.
Submission address: Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture, Wilton Mkwayi building, No.5 Eales Street, Buffalo Road, King Williams Town.
Submit bids in a sealed envelope clearly marked with bid number SCMU14-26/27-0006, description, and Department of Sports, Recreation, Arts and Culture.
Delivery address: Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture, Wilton Mkwayi building, No.5 Eales Street, Buffalo Road, King Williams Town.
Bid box open Monday–Thursday 08:00–16:30, Friday 08:00–16:00.
Closing date and time: 27 July 2026 at 11:00. Late bids will not be accepted.
Mandatory returnables: fully completed and signed SBD1, SBD4, SBD6.1; sample(s) of work for each category bid; minimum three CVs detailing marketing/communication/advertising experience.
Forms must be signed in original ink; photocopied signatures will be rejected.
Bids by telegram, fax or similar are not acceptable.
Bidders must ensure timely delivery to the correct address.
Closing time and date: 27 July 2026 at 11H00. Bids received after closing time are late and will not be accepted for consideration.
Bids should be in a sealed envelope clearly marked with bid number, description, and Department of Sports, Recreation, Arts and Culture’s name.
Delivery address: Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture, Wilton Mkwayi building, No.5 Eales Street, Buffalo Road, King Williams Town.
Bid box open Monday–Thursday 08:00–16:30, Friday 08:00–16:00.
SBD 1 and all other application forms must be completed and signed in original ink; photocopied signatures will be rejected.
Bids by telegram, facsimile or similar apparatus will not be acceptable.
Functionality: Methodology/Approach (50 points), Company Experience (30 points). Minimum 60 points to proceed.
Preferential procurement: Points for price and specific goals as per SBD6.1.
Must comply with all mandatory documentation requirements.
Must submit valid preference points claims via SBD6.1 for specific goals (citizenship, women, disabilities, youth, Eastern Cape location, cooperatives/NPOs).
Bids must be delivered in sealed envelopes to specified address by closing time (late bids rejected).
No telefax, telegram, or similar submissions accepted.
Bidders must declare any conflicts of interest via SBD4.
Must comply with Competition Act regarding collusive bidding.
Must adhere to occupational health and safety regulations.
Scope: Marketing, communication, advertising and related services for departmental events/campaigns over three years, as required.
Categories (bid for one or combination):
Category A: Advertising & Media Buying Services – advertising production/placement; content development/layout/design/proofreading for print (allow 5 artwork revisions); digital/electronic ad production/placement (radio, TV, billboards, online, social media).
Category B: Communication & Public Relations Services – write/edit/proofread content; stakeholder publications; media monitoring/reports; newspaper subscriptions; stakeholder surveys; communication messages/brand elements for flagship programmes.
Key projects include National Commemorative Days, Heritage Month, Provincial Arts & Culture Awards, social dialogues, programme-specific advertising, special projects targeting women/youth/people with disabilities.
Goods/services must conform to standards in bidding documents.
Supplier must keep contract documents/information confidential.
Department may inspect/audit supplier’s records.
Inspection/testing may be conducted; costs borne by purchaser if compliant, by supplier if non-compliant.
Preference points awarded for specific goals: South African citizen (3 points), women (3), persons with disabilities (2), youth (2), Eastern Cape enterprises (5), co-operatives/NPOs (5).
Applicable system (80/20 or 90/10) determined from received tenders.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.