Rehabilitation and construction of pearston library: prefabricated structures and renovations

SCM enquiries: Ms. N. Ntsila, Tel: 041 390 9069, Email: [email protected]. Technical enquiries: Mr. K. Manjiya, Tel: 069 019 6100, Email: [email protected]. Submission address: Department of Public Works & Infrastructure, 55 Albany Road, Central, Gqeberha, 6000. Fraud and tender abuse hotline: 0800 701 701. Employer’s agent: Khaka Manjiya, Department of Public Works & Infrastructure, 55 Albany Rd, Gqeberha Central, Gqeberha, 6000, Tel: 069 019 6100, Email: [email protected].

Submit bids in a sealed envelope marked with the tender reference (SCMU5-26/27-0001SB) and project title. Deliver to: Department of Public Works & Infrastructure, 55 Albany Road, Central, Gqeberha, 6000. Deadline: 30 June 2026 at 11:00. Late, electronic, faxed, or telephonic submissions are not accepted. Use only the official tender documents issued. Ensure delivery to the correct location; the department will not accept responsibility for misdelivered bids. Courier users must confirm correct address and time. Required returnable documents: SBD 1 (Parts A & B), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Point Claim), Compulsory Enterprise Questionnaire, Form of Offer and Acceptance, Proof of CSD registration, Valid CIDB Certificate, POPIA Consent Form, and acknowledgment of any addenda. Joint ventures must submit separate questionnaires for each partner and a Certificate of Authority. Sign all documents where required. Only authorized signatories may sign; provide proof of authority (e.g., company resolution).

Evaluation is conducted in two phases: Phase One (Compliance and Responsiveness) and Phase Two (Price and Preference). Phase One: Bids must meet all mandatory requirements to avoid elimination. Requirements include: submission of bid documents in original format, timely and complete submission, CIDB registration in the correct grading (3GB PE, 4GB, or higher for General Building), legal entity status, fully completed and signed SBD 4 (Declaration of Interest), Compulsory Enterprise Questionnaire, Form of Offer and Acceptance, VAT compliance (if applicable), and no conflicts of interest. Phase Two: Responsive bids are scored using the 80/20 Preferential Procurement Policy Framework Act (PPPFA) system. Maximum points: 80 for price, 20 for specific goals (e.g., B-BBEE, local content). Total maximum points: 100. The financial offer will be reduced to a comparative basis using the Tender Assessment Schedule. Non-responsive bids are rejected and cannot be corrected later.

Scope: Rehabilitation, renovations, and refurbishments to Pearston Library, including additional prefabricated library and ablution structures. Contract duration: 6 months. Contract type: JBCC Principal Building Agreement 2000 Edition 6. Eligible contractors must have CIDB Grading of 3GB PE, 4GB, or higher in the General Building (GB) class of works. Joint ventures are permitted if: all members are in the GB class, the lead partner meets the CIDB grading requirement, and the combined grading meets or exceeds the required designation. Work must comply with SANS 10845-3 and the tender data. All trades in the Bills of Quantities must be priced; failure to do so may lead to elimination or increased commercial risk. Equivalent or better materials may be substituted for specified brands. Construction Health and Safety and EPWP specifications apply. Tenderers must have suitable experience and qualified personnel for similar projects.

Pricing must be in South African Rands (ZAR), inclusive of all duties, taxes (except VAT), and levies applicable 14 days before the closing date. VAT must be shown separately at 15% if the bidder is a VAT vendor. Non-VAT vendors including VAT in prices must register with SARS within 21 days of award. Rates and prices must be fixed for the contract duration. Submit a complete Priced Bills of Quantities and Final Summary. The Form of Offer and Acceptance amount takes precedence over other totals. Performance Bond/Guarantee/Surety/Security will be required from the preferred tenderer as per DPWI policy. Tender security details are not specified (marked as N/A in the document).

Mandatory: Registration on the National Treasury Central Supplier Database (CSD) with proof of registration (https://secure.csd.gov.za). Valid CIDB Grading Certificate (3GB PE, 4GB, or higher for General Building). Tax compliance: CSD report or Tax Compliance Status (TCS) PIN from SARS; non-compliant bidders get 7 working days to rectify. SBD 4 (Declaration of Interest) must be fully completed and signed; conflicts of interest must be disclosed. Compulsory Enterprise Questionnaire must be completed and signed. SBD 6.1 for preference points (B-BBEE, local content). Proof of good standing with the Compensation Fund or licensed insurer (COIDA). POPIA Consent Form. Joint ventures require a Certificate of Authority and signed JV agreement. Bidders must be legal entities and not listed on the Register of Tender Defaulters. No bids accepted from persons in the service of the state or their close associates. Resolution to Sign or letterhead authorization for signatories. VAT registration number must be provided if applicable. Bidders must confirm they are not associated with any other tendering entities or have relationships that could cause conflicts of interest.