QHASANA BUILDING INDEPENDENCE AVENUE - Bhisho - Bhisho - 5605
Organization Type
GOVERNMENT
Published
12 Jun 2026
OCDS Reference
ocds-9t57fa-159024
Summary
The eastern cape department of public works & infrastructure seeks qualified travel management companies to provide comprehensive offsite travel management services including air travel, car hire, accommodation, venues, and conference facilities for its head office for a period of three (3) years. Bidders must have a fully functional branch or office in the eastern cape province and be registered with iata. The contract will be awarded per item (5 items total) to the highest PPPFA point scorer under the 80/20 preference system.
Key Requirements
Mandatory Eastern Cape presence: Bidders must have a fully functional branch or office located within the Eastern Cape Province.
CSD registration and tax compliance: Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS Tax Compliance Status (TCS) PIN prior to award; non-compliant bidders will be eliminated.
IATA membership required: Proof of International Air Transport Association (IATA) membership must be submitted with the bid at closing.
Five items available: Items 1-4 cover Executive Management, Administration, Public Works Infrastructure, and EPWP (one award per bidder for items 1-4); Item 5 covers Venues and Conference Facilities (separate award).
Pricing structure: Items 1-4 require a fixed transaction fee per service; Item 5 requires a percentage fee of total event cost. Commissions from National Treasury-negotiated fares must be reimbursed to the department.
24/7 service requirement: Bidders must provide after-hours and emergency services including weekends and public holidays, with a call centre facility available to all travellers.
Evaluation method: 80/20 PPPFA scoring (80 points price, 20 points specific goals including B-BBEE). Bids must remain valid for 120 days after closing date of 14 July 2026.
Appointment of service providers to render offsite travel management services in respect of air travel, car hire, accommodation, venues and conference facilities for the department of public works & infrastructure: head office for a period of three (3) years
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Eastern Cape Department of Public Works & Infrastructure (DPWI) invites bids for the appointment of service providers to render Offsite Travel Management Services (Air Travel, Car Hire, Accommodation, Venues, and Conference Facilities) for its Head Office. The contract duration is three (3) years, with an option to renew for an additional 12 months. The tender is divided into five items (Executive Management, Administration, Public Works Infrastructure, Expanded Public Works Programme, and Venues & Conference Facilities), and bidders may apply for one or more items. The evaluation follows the PPPFA 80/20 principle (80 points for price, 20 for specific goals).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Compliance review
Bid-ready summary
The Department of Public Works & Infrastructure requires comprehensive travel and hospitality management services for officials on business travel for three years.
The bid solicits proposals for offsite travel management covering air travel, car hire, accommodation, venues, and conference facilities.
Key definitions provided for terms like Travel Management Company (TMC), transaction fees, and service levels.
The bid is divided into five items: Executive Management, Administration, Public Works Infrastructure, Expanded Public Works Programme (EPWP), and Venues and Conference Facilities.
Bidders may bid for one or more items, but the department intends to award only one item per bidder for items 1–4 (item 5 can be awarded additionally).
Bidders must have a fully functional branch/office in the Eastern Cape Province.
Submit bids in sealed envelopes clearly marked with bid number SCMU5-26/27-0024 and description.
Deposit completed bid documents in the bid box at: Department of Public Works & Infrastructure, Qhasana Building, Ground floor, Bhisho.
Closing date and time: 14 July 2026 at 11h00. Late bids will not be accepted.
Bids must be submitted on the original documents provided; do not re-type.
Ensure all required forms are completed and signed: SBD1 (Part A and Part B), SBD4 (including declaration of interest), SBD3.2 Pricing Schedule, and Annexure A (Resolution to Sign if applicable).
If using courier services, ensure the courier deposits the bid directly into the bid box before closing; do not deliver to departmental officials.
Bids must remain valid for 120 days after the closing date.
Failure to comply with submission requirements will result in disqualification.
Phase One: Compliance and responsiveness to bid rules and conditions.
Phase Two: Evaluation on PPPFA 80/20 principle (80 points price, 20 points specific goals).
Mandatory requirements: Registration on Central Supplier Database (CSD), valid Tax Compliance Status (TCS) PIN or CSD number, no directors/members in the service of the state, fully functional branch/office in Eastern Cape Province, proof of IATA membership, submission of SBD1, SBD4, and SBD7.
Preferential points: B-BBEE compliance (20 points allocated for specific goals).
The department intends to award to the highest point scorer per item, subject to risk assessment.
The department reserves the right to negotiate with bidders in accordance with PPPFA regulations.
Presentations/demonstrations may be requested from short-listed bidders.
Provide comprehensive offsite travel management services for air travel, car hire, accommodation, venues, and conference facilities for the Department of Public Works & Infrastructure Head Office.
Contract period: Three (3) years with an option to renew for up to 12 months at the department's discretion.
Service requirements include:
Reservations for domestic and regional travel, ensuring cost-effectiveness and compliance with National Treasury Travel Policy.
Air travel bookings on full-service and low-cost carriers, obtaining three price comparisons where possible.
Accommodation bookings within maximum allowable rates, with three price comparisons.
Car rental and shuttle services booked in accordance with policy.
After-hours and emergency services available 24/7, including weekends and public holidays.
Financial management, including invoice consolidation and 30-day bill-back facility if no lodge card is offered.
Technology and reporting: Provide monthly management reports, consider an Online Booking Tool, and ensure data security.
Account management with a dedicated manager and complaint handling procedure.
Value-added services such as destination information and electronic voucher retrieval.
The bidder must have a fully functional branch/office in the Eastern Cape Province.
Historic transaction volumes are provided for reference but are not guaranteed.
The travel services will be provided to all travellers on behalf of the department, including employees, contractors, consultants, and clients.
Familiarisation with current department travel business processes and suppliers is required.
Commissions earned on bookings must be returned to the department monthly.
Air travel: Book full-service and low-cost carriers, obtain three price comparisons, include airline agreement and loyalty numbers, deliver e-tickets promptly, assist with charter bookings, and manage unused e-tickets.
Accommodation: Obtain price comparisons within maximum allowable rates, source three quotes, book according to National Treasury policy, issue vouchers, and invoice monthly.
For items 1–4: Transaction fee must be a fixed amount per service, not a percentage of third-party costs.
For item 5 (Venues and Conference Facilities): Transaction fee must be a fixed percentage of the total event cost.
Volume-driven incentives: Note that National Treasury negotiated fares are non-commissionable; any commissions earned must be reimbursed to the department.
Additional services (when needed) include rescheduling, cancellations, parking, bus/coach bookings, and after-hours services.
Payment terms: The department commits to settling undisputed invoices within 30 days. Disputed invoices handled per General Conditions of Contract.
Billing: Provide a single monthly statement per sub-cost centre with supporting reports and documents.
Price escalation allowed after the first 12 months using CPI indices for the Eastern Cape.
Tax compliance: Bidders must be tax compliant. Submit SARS Tax Compliance Status (TCS) PIN or CSD number. Non-compliant bidders will not be awarded.
Central Supplier Database (CSD): Registration on CSD is required prior to award.
B-BBEE: Specific goals under PPPFA account for 20 points. Submit SBD6.1 to claim points; provide CIPC certificate and certified ID copies for ownership claims.
Declaration of interest: Complete SBD4, disclosing any interests in related enterprises.
Legal entity: Bidders must be a legal entity; joint ventures/consortia require a signed agreement.
ASATA membership: Submit a valid certificate/letter.
Bank rating: Minimum bank rating of C, with proof from a financial institution.
Foreign suppliers: If applicable, complete the foreign supplier questionnaire; tax compliance may not be required if no RSA presence.
Qhasana Building, Independence Ave, Bisho Central, Bhisho, 5605, South Africa
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Official source
eTenders.gov.za
Documents found
1
Last checked
12 Jun 2026
AI status
Enhanced
Data conflicts
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.