Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
Indwe House Office No 45 - Bhisho - Bhisho - 5605
Organization Type
GOVERNMENT
Published
21 Aug 2026
OCDS Reference
ocds-9t57fa-166586
The eastern cape department of agriculture requires a service provider to supply and deliver 43 laptops and accessories for veterinary services officials. The most consequential requirement is that bidders must be registered under the SITA rfb740 contract of 2022 for the eastern cape and must provide a signed award letter, oem partnership letter, and proof of experience supplying at least 100 bulk laptops per reference letter.
Bidder must be registered under SITA RFB740 Contract of 2022 and the signed award letter must strictly indicate Eastern Cape Province for trade.
Bidder must be registered on CSD and LOGIS before closing; tax compliance verified via CSD.
Attach current year OEM partnership letter for the departmentally preferred brand, and an OEM or distributor letter committing to ETA of 8 weeks or less.
Proof of experience in supplying and delivering bulk laptops (minimum 100 units per reference letter) with traceable reference letters.
Proof of physical address in the Eastern Cape (e.g., municipal account, lease) is required for locality points and as a special condition.
Two-stage evaluation: functionality threshold of 60% (scored on experience, OEM partnership level, sales team CV, and locality), then 80/20 price and specific goals (points for EME/QSE ownership, Eastern Cape location, women, youth, disability).
All forms must be completed in black ink without correction fluid; failing to submit all mandatory returnable documents (SBD1, pricing schedule, SBD4, certificate of authority, etc.) will result in disqualification.
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Request for Bid(Open-Tender)
Indwe House Office No 45 - Bhisho - Bhisho - 5605
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AI Document Analysis Stages
Description
Source: 0118 - BID DOC.pdf (TENDER)21 Aug
2026
Tender Published
Tender was published
14 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
0118 - BID DOC.pdf
The Eastern Cape Department of Agriculture is inviting bids for the supply and delivery of 43 laptops and accessories for Veterinary Services officials. The tender requires bidders to be registered on CSD and LOGIS, and to hold a SITA RFB740 contract covering the Eastern Cape. Evaluation follows a two-stage process: functionality (minimum 60/100) then price and specific goals under the 80/20 preference point system.
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Open Supplier Readiness HubMedian Estimate
R 2 073 150
Range
Based on 11 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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The project requires the supply and delivery of 43 laptops and accessories for the Department of Agriculture's Veterinary Services officials. The laptops must be brand new, original, and meet the specified technical specifications.
Important Dates
Source: 0118 - BID DOC.pdf (TENDER)Documents available from 21 August 2026 at SCM Acquisition Management Services, Office No. 45, First Floor, Indwe Building, Bhisho (08:00-16:30 Mon-Thu, 08:00-16:00 Fri). Closing date: 14 September 2026 at 11:00. No mandatory briefing or site visit mentioned.
Contact Information
Source: 0118 - BID DOC.pdf (TENDER)Administrative: Ms A. Jakavula, [email protected]. Technical: Ms Y. Mkiva, [email protected], Tel: 081 011 2518. Also: Matshidiso Ntokoane, [email protected]. Submission address: Tender box, Office No. 45, First Floor, Indwe Building, Bhisho, 5605. Delivery address: 11th floor, Dukumbana Building, Independence Avenue, Bhisho, 040 602 5042.
Submission Guidelines
Source: 0118 - BID DOC.pdf (TENDER)Submission: sealed envelope marked with project number and description, placed in the tender box at Office No. 45, First Floor, Indwe Building, Bhisho, 5605, by 11:00 on 14 September 2026. No late, electronic, telegraphic, or fax bids accepted. All forms must be completed in black ink; no correction fluid. Returnable forms include: SBD1 (Invitation to Bid), SBD3.1 (Pricing Schedule), SBD4 (Declaration of Interest), SBD6.1 (Preference Points Claim), SBD6.2 (Local Production Declaration), SBD8 (Past SCM Practices), SBD9 (Independent Bid Determination), Certificate of Authority for Signatory (with board resolution), and for joint ventures a signed joint venture agreement. Also attach CSD number, CK documents, tax compliance verification, SITA RFB740 award letter (Eastern Cape), OEM partnership letter, OEM/distributor letter with ETA ≤ 8 weeks, proof of address (lease or municipal account), and proof of experience supplying at least 100 bulk laptops per reference letter.
Returnable Documents
Source: 0118 - BID DOC.pdf (TENDER)Submit: completed SBD1, pricing schedule, SBD4, SBD6.1, SBD6.2, SBD8, SBD9, Certificate of Authority for Signatory, and for joint ventures a signed agreement. Also: CSD number, CK documents, tax compliance verification, and all verification documents for preference points claimed.
Evaluation Criteria
Source: 0118 - BID DOC.pdf (TENDER)Two-stage evaluation: Stage 1 (Administrative compliance) – SBD1, pricing schedule, SBD4, and joint venture agreement (if applicable) must be completed and signed. Stage 2 – Functionality (60% threshold) scored on: proven experience (35 pts), OEM partnership level (30 pts), sales team member CV (15 pts), and locality (20 pts). Bids scoring below 60% are disqualified. Then 80/20 preference point system: 80 points for price, 20 points for specific goals (EME/QSE ownership, location, etc.). Contract awarded to highest total points.
Technical Specifications
Source: 0118 - BID DOC.pdf (TENDER)Supply and delivery of 43 laptops and accessories for Veterinary Services. Three models:
Experience & Qualifications
Source: 0118 - BID DOC.pdf (TENDER)Bidder must provide proof of experience in supplying and delivering bulk laptops (minimum 100 units per reference letter). Functionality criteria include proven experience (5+ projects = 35 pts, down to 1 project = 15 pts) and a sales team member with a CV demonstrating at least 5 years' laptop sales expertise.
Quality Management
Source: 0118 - BID DOC.pdf (TENDER)The employer may require inspections, tests, and analysis of the goods. The bidder must provide access to premises during working hours. Samples may be required for evaluation.
Pricing Schedule
Source: 0118 - BID DOC.pdf (TENDER)The bidder must submit a detailed quotation with breakdown of unit prices and totals for the three laptop models and accessories, as per the pricing schedule form. Prices must be VAT inclusive and fixed for the contract duration. Show amounts in South African Rand.
Financial Requirements
Source: 0118 - BID DOC.pdf (TENDER)Pricing: Fixed firm prices, VAT inclusive, in South African Rand. Must complete SBD 3.1 (Pricing Schedule – Firm Prices) with detailed breakdown of unit prices and totals for each laptop model and accessories. No bond or guarantee specified; standard conditions allow the employer to request securities if needed. Arithmetical errors corrected per standard rules.
Compliance Requirements
Source: 0118 - BID DOC.pdf (TENDER)Bidder must be registered on CSD and LOGIS before closing. Tax compliance verified via CSD; CK documents attached. Must be registered under SITA RFB740 Contract 2022 (Eastern Cape) with signed award letter. Attach current year OEM partnership letter, OEM/distributor letter with ETA ≤ 8 weeks, proof of address (lease or municipal account), and proof of experience supplying at least 100 bulk laptops per reference letter. Specific goal verification documents: ID copy, CIPC/CSD report, medical certificate/SASSA for disability, municipal rates or lease for locality.
B-BBEE Requirements
Source: 0118 - BID DOC.pdf (TENDER)Under the 80/20 preference point system, 20 points are allocated for specific goals: 5 points for EME/QSE 51% black owned, 2 points for Eastern Cape location, 7 points for EME/QSE 51% women owned, 4 points for EME/QSE 51% youth owned (≤35 years), 2 points for EME/QSE 51% owned by people with disabilities. Verification documents: ID copy, CIPC/CSD report, medical certificate/SASSA for disability, municipal rates or lease for locality.
Contractual Terms
Source: 0118 - BID DOC.pdf (TENDER)Contract will be subject to Government Procurement: General Conditions of Contract (July 2010). The bidder must hold the offer valid for 90 days after closing. The employer may accept or reject any tender and may cancel the process. If requested, the bidder must submit securities, bonds, guarantees, and insurance certificates.
Special Conditions
Source: 0118 - BID DOC.pdf (TENDER)Bidder must be registered under SITA RFB740 Contract 2022 with Eastern Cape indicated. Must attach current year OEM partnership letter, letter from OEM with ETA ≤ 8 weeks, proof of address (lease or municipal account), and proof of experience in supplying at least 100 bulk laptops per reference letter.
Requirements
Source: 0118 - BID DOC.pdf (TENDER)Bidders must be registered on CSD and LOGIS, have valid tax compliance, attach CK documents, accept GCC, and sign a service level agreement. Mandatory: SITA RFB740 registration, OEM partnership letter, ETA letter, proof of address, and proof of experience.
Section
Source: 0118 - BID DOC.pdf (TENDER)Two-stage evaluation: Stage 1 – Administrative compliance (SBD1, pricing schedule, SBD4, joint venture agreement). Stage 2 – Functionality (60% threshold) based on proven experience (35 pts), OEM partnership level (30 pts), sales team member CV (15 pts), and locality (20 pts). Bids below 60% disqualified. Then price (80 pts) and specific goals (20 pts) under 80/20 system.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Website
agriec.co.za/
Address
17 Mangold St, Newton Park, Gqeberha, 6045, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
22 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
083-382-9352[email protected]agriec.co.za17 Mangold St, Newton Park, Gqeberha, 6045, South Africa
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