Supply and delivery of poultry, piggery, and sheep/cattle animal feed for ilima lokulima projects in amathole district municipalities

Administrative enquiries: Ms D McGregor, Tel: 043 706 8771, Email: [email protected].

Technical enquiries: Ms Ngamile, Tel: 043 706 8706, Email: [email protected].

Submission address: DOA Building (Old BKB Building), Corner of Fitzpatrick Road and Panmure Place, Arcadia, East London.

Submit bids in a sealed envelope marked with the project number (SCMU8-26/27-0062) and description to the tender box at: DOA Building (Old BKB Building), Corner of Fitzpatrick Road and Panmure Place, Arcadia, East London by 11:00 on 23 June 2026. Late submissions will not be accepted.

Required documents:

• Completed bid forms (ECBD and SBD series) in black ink, signed and witnessed. No correction fluid allowed.
• Detailed quotation with price breakdowns for poultry, piggery, and sheep/cattle feed.
• Certificate of authority for signatory (with board resolution for companies).
• Schedule of previous work carried out by the bidder (include completion certificates or reference reports).
• Equity Ownership Declaration.
• Tax Compliance Status (TCS) PIN or CSD registration proof.
• Company registration or CK documents.
• Joint Venture Agreement (if applicable).
• Photographs with specifications or technical data sheets of the feed quoted.
• Supplier arrangement form (if bidder is a general dealer).
• Proof of VAT registration (if applicable).

Disqualification risks:

• Missing or incomplete documents.
• Use of correction fluid.
• Non-compliance with submission format (e.g., not sealed, not marked correctly).
• Failure to meet tax or CSD registration requirements.
• Non-adherence to pricing or delivery specifications.
• Submission via electronic, telegraphic, or facsimile means.

Bids must be valid for 90 days after closing date.

Evaluation method: 80/20-point system (80 points for price, 20 points for specific goals).

General eligibility:

• Must be a registered legal entity (company/CC) in South Africa.
• Must not have directors/members in the service of the state.
• Must be tax-compliant (verified via CSD/SARS).
• Must be registered on CSD and LOGIS before closing date.
• Must have no restrictions on doing business with the state.

Preference points (20 points total):

• EME/QSE at least 51% black-owned: 10 points (submit ID copy, CIPC registration, CSD report; ownership status must correspond).
• Located in Eastern Cape: 2 points (submit municipal rates account, lease agreement, or councilor’s letter confirming residence).
• EME/QSE at least 51% women-owned: 7 points (submit ID copy, CIPC registration, CSD report; ownership status must correspond).
• EME/QSE at least 51% youth-owned (up to 35 years): 4 points (submit ID copy, CIPC registration, CSD report; ownership status must correspond).
• EME/QSE at least 51% owned by people with disability: 2 points (submit ID copy, CIPC registration, CSD report, medical certificate, SASSA registration or disability confirmation).

Past performance:

• Must provide references proving satisfactory completion of similar supply contracts. Failure to provide references may result in disqualification.

Non-responsive bids will be rejected. The Department reserves the right to award to a bidder not scoring the highest points under PPPFA Act and Regulations 2022.

Scope: Supply and delivery of animal feed (poultry, piggery, and sheep/cattle) for Ilima Lokulima Projects across BCMM, Great Kei, Amahlathi, Ngqushwa, Mbhashe, Raymond Mhlaba, and Mnquma Local Municipalities in the Amathole District.

Key deliverables:

• Poultry feed: Broiler Starter (Phase 1), Broiler Grower, Layer Mash/Finisher, Crumbs (Phases 1-3), Yellow Maize, Laying Mash, Crushed Maize.
• Piggery feed: Pig Grower, Pig Finisher, Sow and Boar Meal/Pellets, Pig Weaner Meal, Bran, Germ Meal.
• Sheep/Cattle feed: Lucerne Bales, Lamb and Ewe Pellets, Ram Pellets, Master 20, Protein/Winter Block.

Delivery requirements:

• Deliver to specified DOA offices (e.g., Mdantsane, Zwelitsha, Qumrha, Peddie, Middledrift, Willowvale, Elliotdale, Dutywa) within 21 days of receiving the order.
• Delivery and off-loading costs are included in the total bid price.
• Total bid price must be inclusive of all applicable taxes.

Product verification:

• Submit photographs with specifications or technical data sheets of the feed quoted.
• The Department reserves the right to assess and verify products prior to delivery.

Previous experience:

• Provide references confirming satisfactory completion of similar contracts. Include completion certificates or reference reports where possible. Failure to provide this may result in disqualification.

Pricing:

• Submit firm prices only (non-firm prices will not be considered).
• Prices must be fixed for the contract duration.
• VAT must be shown separately at 15% and added to the total.
• Total bid amount must be inclusive of all applicable taxes, delivery, and off-loading costs.
• Pricing schedules must be completed for each delivery point if pricing varies by location.
• Separate pricing schedules required for poultry, piggery, and sheep/cattle feed.

Payment terms:

• The Department will not pay VAT to non-registered vendors or vendors who do not display their VAT number on invoices.

Bid validity:

• Offers must remain valid for 90 days after the closing date.

Currency:

• All prices must be quoted in South African Rand (ZAR).

Mandatory compliance:

• Tax Compliance Status (TCS) PIN from SARS (apply via e-filing at www.sars.gov.za). If no TCS PIN is available, provide CSD registration number.
• Tax status must remain compliant for the duration of the contract.
• Company registration or CK documents must be submitted.
• All bidders must be registered on the Central Supplier Database (CSD) and LOGIS before the closing date.

Joint ventures:

• Submit a Joint Venture Agreement or Intention to Form a Joint Venture Agreement.
• Each party in a consortium/joint venture must submit a separate TCS certificate/PIN/CSD number.

B-BBEE and preference points:

• Submit documentation to qualify for specific goals (e.g., CIPC registration, CSD report, ID copies, municipal rates account, lease agreement, medical certificates for disability).
• Ownership status in submitted documents must correspond to claimed points.

Disqualification:

• Bids from persons in the service of the state, or companies with directors/members in the service of the state, will not be considered.
• Non-compliance with tax, CSD, or documentation requirements may render the bid invalid.

General:

• All SBD and ECBD forms must be completed, signed, and witnessed.
• Equity Ownership Declaration must be submitted.