Tender for gardening services at sansa hartebeesthoek site (3 years)

Your bid will be evaluated based on the validity and completeness of required documentation. Ensure you include:

• Letter of Good Standing.
• Mandatory agreement (37(2) Agreement).
• Valid medical fitness certificates.
• Vehicle/machinery disk and roadworthy certificates.
• Waste management accreditation certificates and permits.
• All required safety plans: fall protection plan, rescue plan, emergency plan.

You must prepare and submit a comprehensive Safety, Health, Environment, and Quality (SHEQ) file. The required documents include:

• Task Method Statement.
• Site Establishment Method Statement.
• Signed Baseline Risk Assessment aligned to the scope of work.
• Letter of Good Standing.
• Agreement with Mandatory (37(2) Agreement).
• Company Drug & Alcohol Abuse Policy.
• Company SHEQ Plan.
• Fall Protection Plan.
• Rescue Plan.
• Emergency Plan.
• Hazardous Chemical Procedures.
• Employee Site Safety Induction Forms.
• Legal Appointments and valid Competency Certificates.
• Valid Medical Fitness Certificates.
• Toolbox Talks.
• Inspection Registers and Checklists.
• Incident Management documentation.
• Safety Meeting forms.
• Equipment List.
• Plant and Machinery Documentation.
• Vehicle/Machinery Disk and Roadworthy Certificates.
• Environmental Management Plan, including waste management plan, accreditation certificates, and permits.
• Copy of the Occupational Health and Safety Act.
• Copy of Construction Regulations.

Note: All submitted SHE file contents remain the property of SANSA Safety Consultants and may not be reproduced without prior consent.

You must provide the following compliance documents:

• Signed Baseline Risk Assessment aligned to the scope of work.
• Agreement with Mandatory (37(2) Agreement).

You must provide the following health and safety documents:

• Signed Baseline Risk Assessment aligned to the scope of work.
• Agreement with Mandatory (37(2) Agreement).

You must provide the following environmental management documents:

• Environmental Management Plan, including waste management plan, accreditation certificates, and permits.
• Copy of the Occupational Health and Safety Act.

This is a Safety, Health, Environment, and Quality (SHEQ) specification document for SANSA.

• It sets out the working behaviors and safe work practices expected of all contractors, consultants, visitors, and suppliers on SANSA managed projects.
• The purpose is to:
• Acquaint contractors with the need to determine project-specific risks before submitting tenders.
• Ensure SANSA's SHE specifications form the basis of the contractor's SHE Management Plan.
• Provide a guideline for contractors to implement mitigation measures to protect people and the environment during service delivery.
• The scope of work will be job-specific.
• The document must be read in conjunction with the technical and tender specifications, the OHS Act, and all related regulations and safety standards.
• Compliance with this document does not absolve the contractor from complying with minimum legal requirements; the contractor remains responsible for the health and safety of its employees and subcontractors.

Security and Access Control special conditions:

• Contractors must adhere to SANSA security measures enforced by the National Key Point Act.
• Contractors are responsible for safeguarding their own equipment and material on site.
• Access control systems are implemented to control personnel, vehicles, equipment, and materials.
• Security issues access control cards.
• Private property taken through access points must be declared at the gate.
• Property removal from site requires a waybill signed by an authorized senior employee.
• Vehicle permits are issued by security after a safety officer declares the vehicle roadworthy and supervisor approval is obtained.

The document does not specify tender evaluation criteria. It only references 'the analysis and evaluation of the risks and hazards identified' as a component of the required risk assessment process.

This is a Safety, Health, Environment, and Quality (SHEQ) specification for contractors working at SANSA.

• The scope is job-specific gardening services at the Hartebeesthoek site.
• Contractors must comply with the Occupational Health and Safety Act and all applicable environmental legislation.
• The specification outlines required safe work practices and behaviors for all personnel on SANSA projects.
• Key contractor responsibilities include:
• Providing and maintaining safe systems of work, plant, and machinery.
• Taking steps to eliminate or mitigate hazards before using personal protective equipment (PPE).
• Ensuring all employees are medically fit for work, especially in elevated positions.
• Including health and safety costs in the tender price.
• Contractors must develop and submit:
• Risk Assessments, Standard Working Procedures (SWP), and Method Statements for each activity.
• A baseline risk assessment incorporating site-specific SHE rules.
• An approved SHE Plan.
• A Health and Safety File must be maintained on site and include documents like the Letter of Good Standing, SHE Policy, risk assessments, training records, and environmental management procedures.
• Specific site risks to address include noise exposure, working at heights, vehicle movement, fire hazards, and hazardous chemical exposure.
• All equipment and machinery must be in good working order and comply with legal requirements.
• Contractors must provide their own compliant equipment and are not permitted to operate SANSA equipment (e.g., cranes, forklifts) without authorization.
• Strict housekeeping and waste disposal (at registered sites) are required.
• An Environmental Management Plan (EMP) must be submitted before work commences, detailing scope, roles, and management arrangements to prevent environmental impacts.

The Principal Contractor is required to develop Standard Working Procedures (SWP) and Method Statements for each activity executed in the contract or project.

The document references 'experience, qualifications, authority, position in the organization etc.' as factors a reasonable person would consider when foreseeing a hazard, as part of the legal liability discussion. No specific bidder experience or personnel qualifications are stipulated.

The document focuses on SHEQ compliance, not standard tender compliance certificates.

• Contractors must have a valid Letter of Good Standing from the Workmen's Compensation Fund or a licensed insurer to work for SANSA.
• The certificate must show the company name, expiry date, and registration number without alterations.
• Contractors must comply with the Occupational Health and Safety Act (OHS Act) and all applicable environmental legislation.
• A Section 37(2) Agreement must be completed, signed by the contractor's CEO, and returned to the SANSA project manager. This agreement confirms the contractor remains responsible for its employees.
• Contractors must effect their own insurance cover for the full duration of the contract, covering the full value of all material, plant, and equipment brought to site.
• Insurance policies must be approved by SANSA, premiums paid on time, and proof of payment submitted if requested.
• Policies cannot be cancelled without SANSA's prior written consent.
• Contractors must adhere to SANSA security measures under the National Key Point Act and are responsible for safeguarding their own equipment and materials.

Comprehensive Health and Safety requirements for contractors at SANSA:

• The Principal Contractor must develop Risk Assessments, Standard Working Procedures (SWP), and Method Statements for each activity.
• Risk assessments must be performed by a competent person appointed in writing, completed one week before job execution, and submitted to the Project Manager for approval.
• Risk assessments must include hazard identification, analysis, safe work procedures, a monitoring plan, and a review plan.
• A baseline risk assessment must be conducted, incorporating standard working procedures and method statements.
• Specific risks listed include exposure to noise, working at heights, vehicle movement, fire hazards, and hazardous chemicals.
• A Health and Safety File must be kept on site at all times, containing documents like the Letter of Good Standing, SHE Plan, risk assessments, training records, and PPE registers.
• SANSA SHERQ Office will conduct SHE inspections at communicated frequencies.
• Strict housekeeping rules are enforced, with waste to be disposed of at registered dump sites.
• Personal Protective Equipment (PPE) is a last resort; engineering controls must be attempted first. Required PPE includes hand and head protection, non-slippery shoes, steel-toe footwear, and SABS 1451-approved hearing protection. Short trousers/pants are not allowed.
• All employees must attend SANSA SHE Induction before work, scoring 80% on a competency test.
• Employees require general and site-specific SHE induction training.
• Annual medical surveillance is required for contractor employees, including hearing, vision, and lung function tests.
• All injuries and incidents must be reported immediately to the SANSA Project Manager and SHERQ Department.
• The Principal Contractor is responsible for investigating and reporting incidents as per the OHS Act.
• SANSA's target for disabling injuries is zero; contractors must work safely and report on disabling incident frequency rates monthly.

Environmental management requirements for contractors:

• The provided SHE specification is a guideline to ensure the environment is protected from potential negative impacts during service delivery.
• Contractors must comply with all applicable environmental legislation at all times on the work site.
• They must ensure compliance with SANSA's Integrated Management System.
• An Environmental Management Plan (EMP) must be submitted for SANSA review well before work commences.
• The EMP must detail measures to manage and prevent environmental impacts and include:
• A description of the scope of planned works.
• Appointments, roles, and responsibilities of staff for environmental management.
• Management and communication (reporting) arrangements.
• Site housekeeping rules emphasize pollution control, waste disposal, and proper management of oil, grease, water, waste, rubble, and glass.
• All waste, rubble, and scrap must be disposed of at a registered dump site, with records maintained. If impractical, alternatives must be sought and approved by the client.

Key contractual terms from the SHEQ specification:

• Insurance: The contractor must effect insurance at their own cost to cover loss or damage to SANSA or third-party property.
• Within four weeks of contract award, the contractor must submit insurance policies and premium receipts to the Engineer.
• Insurance must be maintained for the contract duration with insurers and terms approved by SANSA.
• The contractor must certify they carry insurance covering the full value of all material, plant, and equipment brought to site.
• The insurance policy must:
• Be in full force from the commencement date.
• Not be cancelled or terminated without SANSA's prior written consent.
• The contractor must:
• Pay premiums promptly.
• Submit proof of payment if requested.
• Not do anything to invalidate or cause cancellation of the policy.
• Legal Liabilities: Discusses common law and legislation criteria for negligence based on foreseeability of hazards and taking precautionary measures.

Project: Amendment application for Environmental Authorisation (EA Gaut: 002/09-10/N0227) to construct additional satellite antennae at SANSA Hartebeesthoek.

• Background: Original EA issued 22 September 2010. Construction ongoing since 2011 (~3 antennae/year). EA remains valid (no expiry date).
• Proposed Amendments:

1. Update client name from CSIR SAC to SANSA Space Operations.
2. Clarify parameters: specify number of antennae (81) and their locations.
3. Update listed activities from 2006 to 2014 NEMA EIA Regulations.
4. Amend the Environmental Management Plan (EMP).

• This ecological impact assessment report provides input for the amendment application to the Department of Environment, Forestry and Fisheries (DEFF).

Site visit conducted on 11 June 2020. No other tender-related dates (e.g., closing, briefing) are stated.

For ecological report enquiries: CES Environmental and Social Advisory Services, [email protected], phone 010 045 1372, address 70 Regency Drive, Route 21 Business Park, Centurion, 0178. No tender submission contacts are provided.

• Prepared for: The South African National Space Agency (SANSA) Farm No 502JQ Hartebeesthoek District Krugersdorp PO Box 484, Silverton, 0127.
• Prepared by: CENTURION 70 Regency Drive Route 21 Business Park, Centurion, 0178 010 045 1372 Also in Cape Town, East London, Grahamstown, Port Elizabeth, Maputo (Mozambique) and Romsey (UK) www.cesnet.co.za.
• Client Name & Address: South Africa National Space Agency (SANSA) Space Operations Farm No 502 JQ Hartebeeshoek Krugersdorp, 1740.
• General contact: [email protected] www.cesnet.co.za.

Not applicable - this is an environmental assessment document, not a tender with vendor eligibility criteria. The 'applicant' referenced is SANSA seeking authorization amendment.

Scope: Construction of 81 additional satellite antennae and associated infrastructure at Hartebeesthoek Radio Astronomy Observatory, Gauteng.

• Antennae: 81 planned, each footprint 225m², height 3-7m. Total impacted area 1.8ha.
• Infrastructure: Internal tarred access road, 4m wide, up to 244m long, impacting 0.1ha.
• Site: Eight identified sites on Farm Hartebeesthoek 502 JQ. Three larger sites (1,2,8) for 22 antennae each; five smaller sites (3-7) for 3 antennae each.
• Existing facility: 40 antennae already present. Construction of 22 platforms already underway at north-eastern (Galileo) sites as of June 2020.
• Purpose: To track satellites in orbit, supporting SANSA's space science programmes.

Key environmental findings and requirements:

• Sensitive environments on site: Cradle of Humankind World Heritage Site, Endangered Witwatersberg Skeerpoort Mountain Bushveld ecosystem, Critical Biodiversity Area (CBA), Ecological Support Area (ESA), Class 1 Ridge and buffer, wetlands.
• Ecological impacts identified (from original 2010 assessment): Habitat destruction, impacts on flora/fauna/avifauna and Red Data List species, wetland/riparian zone impacts, water quality impacts, soil impacts (compaction, contamination, erosion).
• Recommended mitigation measures:

• Keep vegetation clearing to a minimum within demarcated areas.
• Utilise already disturbed areas.
• Eradicate and actively manage alien invasive species; implement an Alien Invasive Control Programme.
• Amend proposed layout to avoid development on the Class 1 Ridge, ESA, and within the wetland.
• Incorporate all measures into the Environmental Management Plan (EMP).
• Implement all mitigation measures recommended in the original 2010 EnviRoss CC report.

Assessment methodology for the ecological study:

• Two-phased approach: desktop assessment and site visit.
• Desktop assessment: Reviewed original EnviRoss CC (2010) report, latest vegetation maps (Mucina & Rutherford 2018), Gauteng Conservation Plan (C-Plan), ridge guidelines, other regional literature.
• Site visit: Conducted on 11 June 2020 (winter) to ground-truth desktop findings, assess site-specific ecology, land-use, sensitive ecosystems, and plant species.
• Species of Conservation Concern (SCC): Data compiled from known distributions, conservation status, Red Data Lists, NEMBA, National Forest Act.
• Vegetation mapping: Used SANBI National Vegetation Map (2018), compared with 2010 map and actual site conditions.
• Site sensitivity analysis: Based on 10 criteria (topography, habitat extent, conservation status, SCC presence, habitat fragmentation, biodiversity, visibility, erosion potential, rehabilitation potential, disturbance). Zones mapped as high, medium, low sensitivity.

Lead Author: Mr Aidan Gouws.

Reviewer: Ms Tarryn Martin.

Study Leader/ Registered Environmental Assessment Practitioner – Approval: Dr Anthony Avis.

The report focuses on environmental legislation compliance for an EA amendment, not standard tender compliance. Key legislative considerations include:

• National Environmental Management Act (NEMA) and EIA Regulations (2014 as amended).
• National Environmental Management: Biodiversity Act (NEMBA) and its Alien Invasive Species Regulations.
• National Environmental Management: Protected Areas Act (NEMPAA) – site is within the Cradle of Humankind World Heritage Site.
• The Constitution – right to a protected environment.
• National Forest Act – no protected trees or forests identified in construction footprint.
• Conservation of Agricultural Resources Act (CARA).
• National Veld and Forest Fire Act.

Note: No standard tender compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are specified.

The report does not contain specific occupational health and safety requirements for contractors. It is an ecological impact assessment. References to safety are within the context of environmental legislation and fire management (National Veld and Forest Fire Act).

Document copyright and usage terms:

• Report prepared by CES Environmental and Social Advisory Services for SANSA.
• Contains intellectual property protected by copyright.
• May not be reproduced, used, or distributed to any third party without prior written consent from CES.
• CES accepts no liability for any use of the document other than by its client (SANSA) and only for the intended purposes.
• Subject to South African confidentiality, copyright, trade secrets, and intellectual property laws.