Request for quotation: customs tariff auditing services for south african airways (pty) limited

Eligibility: Any legal person, including state employees or individuals related to state employees (by blood or other kinship), may submit an offer. Anti-corruption measure: If the bid or part thereof is awarded to a state employee or connected/related person, the bidder or their authorised representative must declare their relationship to the evaluating/adjudicating authority and/or take an oath declaring their interest to avoid allegations of favouritism.

Eligibility: Any legal person, including state employees or individuals related to state employees (by blood or other kinship), may submit an offer. Anti-corruption measure: If the bid or part thereof is awarded to a state employee or connected/related person, the bidder or their authorised representative must declare their relationship to the evaluating/adjudicating authority and/or take an oath declaring their interest to avoid allegations of favouritism.

South African Airways Technical (SAAT) is Africa’s largest and most advanced Maintenance, Repair & Overhaul (MRO) provider, a wholly-owned subsidiary of South African Airways based in Johannesburg. The movement of goods across international borders is subject to strict customs regulations, requiring accurate declaration, compliance with tariff classifications, and adherence to statutory requirements. Errors or non-compliance can result in financial penalties, reputational risk, supply chain delays, or seizure of goods. To ensure compliance, SAAT requires an independent and experienced service provider to perform a customs clearing audit. The audit will: Assess whether import and export activities are fully compliant. Identify gaps or risks in current practices. Recommend corrective measures to enhance efficiency and compliance. Outsourcing this function ensures access to specialized expertise, up-to-date knowledge of customs laws, and best practices in trade compliance, safeguarding against regulatory breaches and optimizing cost savings.

Closing date: 02 June 2026.

Supply Chain Management contact: Email: [email protected]. Department: Supply CM.

Submit the following returnable documents: Complete the vendor details form (name, postal address, telephone, cell, email, contact person). Late or incomplete submissions may be disqualified. Submit your quote on or before the stipulated closing date.

Evaluation is based on Critical, Functional, Pricing, and B-BBEE criteria. Preference points are awarded as follows: 80/20 system for tenders up to R4,000,000 (80 points for price, 20 for B-BBEE). 90/10 system for tenders above R4,000,000 (90 points for price, 10 for B-BBEE). B-BBEE points breakdown: Goal 1 (Black ownership): 100% = 10 points, 75-99% = 8 points, 60-74% = 6 points, 50-51% = 3 points, below 50% = 0 points. Goal 2 (Persons with disabilities ownership): 100% = 5 points, 75-99% = 4 points, 60-74% = 3 points, 51-59% = 1 point, below 50% = 0 points. Goal 3 (Woman ownership): 100% = 5 points, 75-99% = 3 points, 60-74% = 2 points, 50-51% = 1 point, below 50% = 0 points. Total B-BBEE points: 20. Provide supporting documentation for all evaluation criteria.

Scope: Conduct a comprehensive customs tariff audit for South African Airways Technical (SAAT) to ensure compliance with customs legislation and international trade requirements. Deliverables: Examine import/export documentation (Bills of Entry, invoices, packing lists, shipping documents, customs declarations). Verify accuracy and completeness of supporting documentation. Confirm adherence to statutory record-keeping requirements. Verify duty, VAT, and tax calculations. Identify over/under-declaration, non-compliance, or irregularities. Highlight risks (penalties, interest, reputational harm). Recommend corrective measures for governance, transparency, and accountability. Critical criteria for service provider: Proven track record in customs audits and compliance reviews. Knowledge of customs legislation, tariff classification, valuation, and international trade requirements. Relevant professional certifications (e.g., customs compliance specialist, accredited auditor). Registration with recognized industry bodies. Evidence of up-to-date knowledge of customs frameworks.

Service provider must have: Proven track record in conducting customs audits and compliance reviews. Demonstrated knowledge of customs legislation, tariff classification, valuation, and international trade requirements. Relevant professional certifications (e.g., customs compliance specialist, accredited auditor). Registration with recognized industry bodies and professional associations. Evidence of up-to-date knowledge of customs frameworks and trade.

Submit your quote on or before the stipulated closing date. Late or incomplete submissions may invalidate the quote. The proposal form requires the following vendor details: Name of vendor, postal address, telephone number, cell number, email address, contact person. The proposal will be evaluated on Critical, Functional, Pricing, and B-BBEE criteria.

Submit your best price in the proposal. Price will be evaluated alongside other criteria. Validity period: 24 months. Payment terms will be negotiated with the successful service provider before award. The proposal may be awarded in whole or in part at SAAT's discretion.

B-BBEE: Evaluation aligns with the Preferential Procurement Policy Framework Act Regulations of 2017. Preference points awarded for B-BBEE Status Level of Contribution. HDI (Historically Disadvantaged Individuals) requirement: 60%. Disqualification: Any attempt to solicit or canvass information from SAAT employees or agents regarding this tender will result in disqualification.

The service provider must provide its best price in the proposal, which will be considered alongside all other relevant criteria. The validity period of the proposal is 24 months. The proposal may be awarded in whole or in part at the sole discretion of SAAT. SAAT is not obliged to award the proposal to any service provider and may retract the proposal at any time. If the successful service provider fails to honor its quote, it shall be liable for any damages incurred by SAAT. Disqualification: Any attempt to solicit or canvass information from SAAT employees or agents regarding this tender will result in disqualification. Disputes shall be resolved in good faith within 15 business days. If unresolved, disputes will follow the AFSA Rules for Expedited Arbitrations by one arbitrator appointed by mutual agreement or by the Secretariat of AFSA if no agreement is reached within 10 business days.

Service providers must provide relevant documentation to support the evaluation criteria. Preference point systems: 80/20 system for requirements with a Rand value of up to R4,000,000 (80 points for price, 20 for B-BBEE). 90/10 system for requirements with a Rand value above R4,000,000 (90 points for price, 10 for B-BBEE). Preference points for this proposal are awarded in Phase 3: Price and B-BBEE Evaluation, with a total of 100 points (80 for price, 20 for B-BBEE).