Provision of comprehensive cleaning and hygiene services for IDC head office in sandton

Compulsory briefing session: 08 May 2026 at 10:30 AM, IDC Head Office, 19 Fredman Drive, Sandown, Sandton. Closing date and time: 14 May 2026, 11:00 AM. Tender validity period: 120 days from closing date. Enquiries deadline: 08 May 2026 (no enquiries entertained after this date or during evaluation).

Submit bids electronically ONLY via: https://idcza-my.sharepoint.com/:f:/g/personal/moitlisim_idc_co_za/IgDn1SubLi2nRJ3OOUHLZ-6gAULd2NxtX2gFLNLdJEd_H4Q. Deadline: 14 May 2026, 11:00 AM (no late bids accepted). Submit at least 30 minutes early to avoid technical issues. File size limit: 50MB. Accepted formats: Microsoft Office or PDF. Non-standard formats or incorrect links will disqualify the bid. Amended bids allowed if marked 'Amendment to bid' and received before deadline. Required returnable schedules: Cover Page, Schedule 1 (Executive Summary), Schedule 2 (Board Resolution, ID copy, Annexures 2-8, Financial Statements, JV/Subcontracting Agreements if applicable), Schedule 3 (Response to Functional Requirements), Schedule 4 (Price Proposal as separate file). Incomplete or late submissions will be disqualified. All documents must be in English, signed by authorized personnel, and include certified copies where required.

Evaluation occurs in 4 phases: Phase 1: Initial Screening (compliance with RFP requirements, CSD vetting, tax compliance, B-BBEE certification, completion of all Standard Bidding Documents). Non-compliance may lead to disqualification. Phase 2: Technical/Functionality Evaluation. Mandatory Functional Requirements must be met (failure = disqualification). Other Functional Requirements weighted as: Bidder’s Relevant Experience (30%), Proposed Methodology (40%), Team Qualifications/Skills (30%). Minimum qualifying score: 70%. Phase 3: Preference Point System (80/20 or 90/10). Price (80 or 90 points), Specific Goals (20 or 10 points). Specific Goals include Black Ownership, Black Women Ownership, Black Designated Groups, and SMME Promotion. Phase 4: Objective Criteria (risk assessment: reputational, concentration, financial capability, past performance). Highest-scoring bidder wins unless objective criteria justify otherwise.

Scope: Comprehensive cleaning and hygiene services for IDC Head Office (IDC 1, IDC 2, and Gym) in Sandton, Johannesburg. Services include: routine/day-to-day cleaning, reactionary cleaning, and ad-hoc specialist cleaning (e.g., high-rise windows, copper roofs). Operational requirements: Provide PPE (including for heights/confined spaces), company-branded name tags, operational plan (equipment, chemicals, consumables stock control, colour-coded cloths, green rating info). Site Supervisor must be on-site full-time for all shifts to manage staff, inspections, checklists, maintenance reporting, monthly reports/invoices, consumable replenishment, and dispute resolution. Cleaning services categorized by traffic areas (high, medium, low) with defined methods, frequencies, and standards (clean, deep clean, disinfect, sanitize, sterilize). Deep cleaning includes carpets, windows, copper roofs, chairs, ottomans, couches (bi-annually or quarterly). Hygiene services: Supply/install/maintain stainless-steel hygiene equipment (air fresheners, soap dispensers, sanitizers, towel dispensers, bins, etc.), bi-monthly sanitary waste removal (with disposal certificate), monthly air freshener servicing, monthly disinfection of urinals/basins/showers/gym steam room. Shift schedules: Day Shift 1 (06:00-17:00), Day Shift 2 (08:00-17:00), Night Shift (21:00-06:00), Weekends/Public Holidays (07:00-15:00). IDC reserves right to adjust staffing levels. Building details: IDC 1 (21,500m²), IDC 2 (3,500m²), Gym (part of IDC 2). Floor coverings include carpet tiles (SABS rated), ceramic tiles, granite, vinyl, wood, concrete, epoxy. Walls: mostly concrete/painted with Plascon; meeting rooms: glass/drywall. Areas: reception, open-plan workspace (852 employees), auditorium (1000-seater), crèche, canteen, kitchens, meeting rooms, bathrooms (68 total), gym, parking, etc.

Mandatory: Tax compliance (SARS tax affairs must be in order; written confirmation required). B-BBEE certification: Submit B-BBEE verification certificate. Exempted Micro Enterprises (EMEs, <R10M revenue) and Qualifying Small Enterprises (QSEs, R10M-R50M revenue) may submit sworn affidavit confirming annual revenue and black ownership. Misrepresentation is a criminal offence. CSD registration required for vetting (company registration, tax compliance). POPIA compliance mandatory. Prime Contractor must not hold a lower % of contract value than any subcontractor. All Standard Bidding Documents (Annexures 1-8) must be completed and signed. Joint Ventures/Consortiums/Subcontractors: Submit agreements and documents for all parties. Disclosure Statement (Annexure 7) and Privacy & Protection of Personal Information (Annexure 8) must be completed.