Refurbishment of chemical tanks (bath) in plating shop at TRANSNET coaches plant, koedoespoort

• All bidders must read and certify acceptance of the Integrity Pact in the RFX Declaration Form.
• The Integrity Pact will be automatically incorporated into the final contract with the successful bidder.
• Bidders must not collude, offer bribes, or engage in any corrupt practices.
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• The Integrity Pact aims to ensure Transnet obtains the contract at a reasonable and competitive price.
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• Making incorrect statements regarding B-BBEE status or local content can lead to restriction.
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While not explicitly stated in this NDA, general eligibility requires the respondent to be a principal (not an agent/broker), capable of bearing its own bid costs, and compliant with South African privacy/data protection laws. The company must have proper technical/organizational measures for data security.

This Non-Disclosure Agreement (NDA) outlines confidentiality obligations for the RFQ process. Key requirements for bidders:

• Treat all Confidential Information received from Transnet as secret and confidential.
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• Confidentiality obligations last for 5 years after discussions end.
• Confirm you are acting as principal and are responsible for your own bid costs.
• Comply with South African privacy laws and have data protection measures.
• Transnet may assign this agreement within its Group.
• The agreement is governed by South African law and courts.

This Non-Disclosure Agreement (NDA) outlines confidentiality obligations for the RFQ process. Key terms for bidders:

• Treat all Confidential Information received from Transnet as secret and confidential.
• Use Confidential Information only for the bid or subsequent contract.
• Disclose Confidential Information only to your Agents (directors, employees, contractors) who need to know, after making them aware of the confidentiality duty.
• Notify Transnet if legally required to disclose Confidential Information.
• Securely store all Information and keep records of what was provided.
• Upon Transnet's written demand, return or destroy all Confidential Information within 7 days and provide a director's certificate of compliance.
• Do not make public announcements about your interest in the bid without Transnet's written consent.
• Do not use Transnet's name or information for publicity or marketing without consent.
• Confidentiality obligations last for 5 years after discussions end.
• Confirm you are acting as principal and are responsible for your own bid costs.
• Comply with South African privacy laws and have data protection measures.
• Transnet may assign this agreement within its Group.
• The agreement is governed by South African law and courts.

Project involves the refurbishment of chemical tanks in the plating shop.

Key activities:

• Removing chemicals from the tanks and transporting them.
• Cleaning and refurbishing the tanks.

Technical evaluation out of 100 points, with a minimum threshold of 80 points to qualify.

• Project Plan (40 points):
• Fully Compliant (40 points): Provide a complete project plan with timelines for all key activities and an overall project timeline of less than 2 months.
• Partially Compliant (20 points): Provide a project plan with timelines for all key activities and an overall project timeline of less than 3 months.
• Not Compliant (0 points): Provide an incomplete project plan, no plan, or a plan with an overall timeline exceeding 3 months.
• Compliance to Legislative Requirements (40 points):
• Fully Compliant (40 points): Submit both a Certificate of Registration for hazardous waste transportation and a Certificate of Registration for hazardous landfill.
• Partially Compliant (20 points): Submit only one of the required certificates.
• Not Compliant (0 points): Submit no certificates.
• Methodology (20 points):
• Fully Compliant (20 points): Submit a technical approach paper that addresses the proposed scope and covers:

1. How chemicals will be removed and tanks and pipes cleaned.
2. How tanks and pipes will be refurbished.
3. How testing will be conducted in line with relevant standards, with a step-by-step process guide.

• Not Compliant (0 points): Do not submit a technical approach paper, or submit one that does not address the scope.

Scope: Refurbishment of chemical tanks (baths) in the plating shop at the Koedoespoort coaches plant.

Key activities:

• Compile and submit a safety file to Transnet Engineering for approval.
• Remove chemicals from the tanks, transport them, clean, and refurbish the tanks.
• Conduct final commissioning and handover.
• Testing must be conducted in line with relevant standards; bidders must provide a step-by-step process guide.

Bidders must describe how testing will be conducted in line with relevant standards and provide a step-by-step process guide.

Bidders must submit certificates for environmental compliance.

• Required certificates:

1. Certificate of Registration for hazardous waste transportation.
2. Certificate of Registration for hazardous landfill.

• Scoring impact:
• Submit both for full compliance points (40).
• Submit only one for partial compliance points (20).
• Submit none for zero points (0).

The project plan must include compiling and submitting a safety file to Transnet Engineering for approval.

• The scope involves the supply of appropriate replacement goods/services if delivered items do not conform to the order.

• Contact details (name, email, phone, address) are not provided in the extracted text.
• The document references Transnet SOC Ltd as the contracting party, but specific submission or enquiry contacts are absent.

• Submission details, returnable documents, and submission address are not specified in this standard terms and conditions document.
• Refer to the specific RFQ document for submission instructions, deadline, required forms, and disqualification risks.

• Supplier must be a registered legal entity (registration number required).
• Supplier must not appear on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
• Supplier must agree to the standard terms, including POPIA compliance, intellectual property indemnity, and the Supplier Integrity Pact.

• Goods/services must strictly conform to the purchase order specifications.
• Transnet may reject non-conforming goods/services and require prompt rectification or replacement at the supplier's expense.
• Transnet may issue a Non-Conformance Report (NCR) for goods/services not meeting its standards, requiring investigation and remedy within a stipulated time.

• Transnet may issue a Non-Conformance Report (NCR) if goods/services do not meet its standards, requiring the supplier to investigate and remedy within a stipulated time.

• Prices in the order cannot be increased.
• Payment is made against an original undisputed tax invoice, supporting documentation, and a month-end statement.
• Standard payment terms are 30 days from receipt of the month-end statement, unless otherwise agreed in writing.
• Invoices and supporting documents must be posted to the address shown in the order.

• Subcontracting requires Transnet's prior approval. Unauthorised subcontracting may incur a penalty of up to 10% of the contract value.
• Subcontracting must not reduce local production content below the stipulated minimum threshold.
• Subcontracting more than 25% of the contract value to an enterprise with a lower B-BBEE status is prohibited, unless subcontracting to a capable Exempted Micro Enterprise (EME).
• The supplier must comply with the Transnet Supplier Integrity Pact to avoid dishonesty, fraud, and corruption.
• Bidders listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers are ineligible for award.
• The supplier warrants compliance with all relevant legislation, standards, and directives.
• The supplier must ensure its personnel and agents comply with Transnet's health and safety, security, and system security rules while on Transnet premises.
• Both parties must protect personal information in accordance with POPIA, including implementing security safeguards, notifying breaches, and cooperating in investigations.

• The supplier warrants competence and that goods/services conform to all relevant legislation, standards, and order specifications, do not cause deterioration in Transnet equipment, and do not infringe third-party rights.
• Transnet may terminate the order if the supplier becomes insolvent or has a receiver/administrator appointed.
• Subcontracting requires Transnet approval; unauthorised subcontracting may incur a 10% penalty. The supplier remains liable for subcontractor performance.
• Subcontracting must not reduce local content below the minimum threshold and is limited to 25% to enterprises with lower B-BBEE status, unless to a capable EME.
• Transnet may, at its discretion, pay subcontractors directly upon receipt of an undisputed invoice and supplier confirmation.
• The supplier cannot cede payment rights without Transnet's prior written approval, and assignments of performance obligations are prohibited.
• The supplier must comply with the Transnet Supplier Integrity Pact.
• Bidders on National Treasury's restricted lists are ineligible.
• Notices may be delivered by hand, fax, or email.
• The contract is governed by South African law, with disputes subject to arbitration under AFSA rules.
• The terms survive termination where applicable.
• The contract may be signed in counterparts.

• RFQ No TE/2026/06/2108/6661/RFQ issued on 09 June 2026.
• One‑off service for refurbishment of a single chemical tank (bath) in the plating shop at Coaches plant, Koedoespoort.

• Closing date and time: 19 June 2026 16:00.
• Compulsory site meeting and RFQ briefing: 12 June 2026 10:30 at Coaches boardroom, 160 Lynette St., Koedoespoort, Gauteng 0186.
• Clarification deadline: 17 June 2026 12:00 – submit queries to [email protected].
• Bid validity period: 90 business days from the closing date.
• Post‑closing communication: Only Nomvula Mathane (012 749 1514, [email protected]) may be contacted.

• Compulsory site meeting and RFQ briefing: 12 June 2026 10:30 at Coaches boardroom, 160 Lynette St., Koedoespoort, Gauteng 0186.
• Bring safety boots, reflective vest and a copy of the RFQ.
• Certificate of Attendance must be submitted with bid; failure to attend results in disqualification.
• Clarifications deadline: 17 June 2026 12:00 to [email protected].

• Primary contact for clarifications and pre‑briefing queries: Onkarabetse Tlotleng – Phone: 011 012 2706 – Email: [email protected].
• Post‑closing contact (TEDBAC secretariat): Nomvula Mathane – Phone: 012 749 1514 – Email: [email protected].
• Submission portal: Transnet e‑Tender submission portal (details in SBD 1).
• Complaints: Email [email protected].

• Register and submit via Transnet e‑Supplier portal (https://esupplierportal.transnet.net/portal/) using your own company profile.
• Log an intent to bid and upload all documents (max 30 MB per file, multiple uploads allowed).
• Complete pricing electronically in the TDPS portal; paper price schedules are not accepted.
• Submit at least one day before the closing date (19 June 2026 16:00). Late submissions are rejected.
• Attend the compulsory site briefing on 12 June 2026 10:30 at Coaches boardroom, 160 Lynette St., Koedoespoort, Gauteng. Bring safety boots, reflective vest and a copy of the RFQ.
• Submit the Certificate of Attendance with your bid; failure to attend results in disqualification.
• Ensure all mandatory returnable documents are signed, stamped and uploaded before the deadline.
• Do not submit through another company’s profile; joint‑venture parties may use any partner’s registered profile.
• Provide proof of authority (e.g., board resolution) when signing the bid.
• Disqualification risks: late submission, incomplete mandatory documents, missing electronic pricing, non‑attendance at briefing, non‑compliance with tax or B‑BBEE requirements.

• Mandatory Returnable Documents: SBD 1 Form, Notice to Bidders, Evaluation Methodology, RFQ Declaration, Specific Goals Claim Form, Certificate of Attendance, POPIA form. Must be signed, stamped and uploaded; non‑submission results in disqualification.
• Returnable Documents Used for Scoring: Proof of compliance with Specific Goals, B‑BBEE certificate/affidavit, technical annexes (Annexure A). Non‑submission results in zero score for that criterion.
• Essential Returnable Documents: CSD registration report, Tax Clearance Certificate or SARS TCS PIN (each party in a JV must submit separately). Non‑submission may allow a further opportunity to submit.

• Stage 1: Administrative and substantive responsiveness check (lodged on time, all returnable documents submitted, signed, priced offer, compliance with scope).
• Stage 2: Technical threshold – minimum 80 points required.

• Project plan with timelines ≤ 2 months (40 points).
• Compliance to legislative requirements (hazardous waste transportation and landfill registration certificates) (40 points).
• Methodology paper describing step‑by‑step approach for removal, cleaning, refurbishment and testing (20 points).

• Stage 3: Final weighted scoring.

• Price (80 points) scored using formula Ps = 80 × (1 − (Pt − Pmin)/Pmin).
• Specific goals (B‑BBEE and other goals) (20 points).

• Stage 4: Price negotiations if price is not market‑related (sequential negotiation with top three bidders).
• Stage 5: Award and contract conclusion.

• Scope: Refurbishment of one chemical tank (bath) in the plating shop at the Coaches plant, Koedoespoort.
• Deliverables:

• Compile and submit a safety file for Transnet approval.
• Remove chemicals from the tank, transport safely, clean and refurbish the tank.
• Final commissioning and hand‑over.

• Project plan must include timelines; overall project duration must be less than 2 months for full points.
• Required certificates:

• Certificate of Registration for hazardous waste transportation.
• Certificate of Registration for hazardous landfill.

• Technical approach paper must detail step‑by‑step methodology for:

• Removal of chemicals and cleaning of tanks and pipes.
• Refurbishment of tanks and pipes.
• Testing in line with relevant standards.

• Submit a technical approach paper detailing step‑by‑step methodology for:

• Removal of chemicals and cleaning of tanks and pipes.
• Refurbishment of tanks and pipes.
• Testing in line with relevant standards.

• Paper must respond to the proposed scope; non‑submission or inadequate response scores zero points.

• No specific prior experience stipulated.
• Must demonstrate capability to use Transnet e‑Supplier portal and meet technical and safety requirements.
• Joint‑venture parties may submit bid through any partner’s registered profile.

• Pricing must be entered electronically in the TDPS portal.
• Quote in South African Rand inclusive of VAT.
• Delivery lead‑time must be stated.
• Market‑related price: If not market‑related, Transnet will negotiate sequentially with top three bidders.
• Best‑and‑Final Offer (BAFO) may be requested during negotiations.
• Unconditional discounts only considered in evaluation.

• All pricing must be completed electronically in the TDPS portal (https://esupplierportal.transnet.net); paper pricing is not accepted.
• Prices must be quoted in South African Rand, inclusive of VAT.
• Delivery lead‑time must be stated in the price schedule.
• Incomplete pricing schedule results in disqualification.
• Transnet may reject a bid if the price is not market‑related and will negotiate sequentially with the top three bidders.
• Only unconditional discounts are considered in evaluation.
• No disbursements not specifically priced will be accepted.

• Tax compliance: Provide SARS PIN/TCS certificate or CSD number; register on the Central Supplier Database (CSD) unless a foreign supplier with no local entity.
• B‑BBEE: Submit a verified B‑BBEE status level certificate or sworn affidavit.
• Employment Equity Act: Comply with Section 53 and related provisions.
• Security clearance: Successful bidder and subcontractors must obtain required clearance (Confidential/Secret/Top Secret) at their own cost.
• Legal compliance: Full compliance with all applicable national and local laws.
• Collusion and fronting: Any collusion or fronting results in automatic disqualification and possible restriction from future state contracts.
• Data protection: Adhere to POPIA requirements.
• Disclosure: Complete DPIP/FPPO disclosure if applicable.

• Preference points: 20 points allocated for B‑BBEE and specific goals.
• B‑BBEE Level 1 contributes 15 points, Level 2 contributes 10 points, plus 5 points for 50 % Black Youth ownership.
• Submit B‑BBEE certificate or sworn affidavit; otherwise no points awarded.
• Purchaser may request additional substantiation.

• Safety file: Must be compiled and submitted for Transnet approval as part of the project plan.
• Site meeting: Attendees must bring safety boots and reflective vest.
• Compliance: Non‑compliance with safety requirements can lead to disqualification and restriction from future contracts.

• Certificates required: Certificate of Registration for hazardous waste transportation and hazardous landfill.
• ESG information: Transnet may request additional ESG information for record‑keeping; this does not affect scoring.
• Sub‑contractor vetting: Bidders may be asked to provide details on sub‑contractors for ESG compliance.

• Contract validity: 90 business days from closing date; may be extended if requested.
• Security clearance: Successful bidder and subcontractors must obtain required clearance (Confidential/Secret/Top Secret).
• Legal review: All contractual terms subject to review by Transnet’s legal counsel.
• Termination: Transnet may terminate immediately if bidder fails to maintain validity of required documents.
• Penalties: Non‑compliance may lead to cancellation and placement on restricted suppliers list.
• Changes: No changes to bid rates after closing date unless contract specifically allows.
• Disclosure: Contract information may be disclosed per JSE Debt Listing Requirements.

• Tax compliance: Provide SARS PIN/TCS certificate or CSD number.
• CSD registration: Register on Central Supplier Database unless foreign supplier with no local entity.
• B‑BBEE: Submit verified certificate or sworn affidavit.
• Failure to comply may render bid invalid.

• Stage 1: Administrative responsiveness check.
• Stage 2: Technical threshold (minimum 80 points) covering project plan, legislative compliance, methodology.
• Stage 3: Price scoring (80 points) using formula Ps = 80 × (1 − (Pt − Pmin)/Pmin) and specific goals (20 points).
• Stage 4: Price negotiations if price not market‑related.
• Stage 5: Award and contract conclusion.