Mapping of invasive alien plants – 3‑year professional services contract

• Briefing session: 22 January 2026, 10:00‑11:00 (Microsoft Teams).
• Closing date and time: 23 February 2026, 11:00 AM.
• Clarification queries deadline: at least 7 calendar days before closing date.
• Validity of bid: 120 days from closing date (may be extended in writing).

Email for technical enquiries and clarifications: [email protected]. No phone, name or physical address provided in the document.

• Submit one master original document plus an electronic copy (USB) matching the master.
• Include all Standard Bidding Documents (SBD 1, 3.3, 4, 6.1) and the completed pricing schedule (Annexure A).
• Attach proof of CSD registration, SARS tax PIN, and a valid B‑BBEE verification certificate or sworn affidavit.
• Provide a Letter of Authority authorising the signatory.
• Include a table of contents indicating where each required document is located.
• All returnable documents must be submitted by the closing date and time; missing returnables may lead to disqualification.
• Bidders must attend the compulsory briefing session (22 Jan 2026, 10:00‑11:00 via Microsoft Teams) and proof of attendance will be verified.
• Clarification queries must be emailed to [email protected] at least 7 calendar days before the closing date.

Phase 1 – Pre‑compliance: check for SCM returnables, tax compliance, CSD registration. No disqualification for missing returnables at this stage.

Phase 2 – Mandatory requirements: submit proof of professional registration (SAGC or SACNASP), B‑BBEE verification, attendance at compulsory briefing, and other listed documents. Failure results in disqualification.

Phase 3 – Functionality (minimum 75% score required to proceed): evaluation of project plan, methodology, work breakdown, milestones, resource allocation, risk management, qualifications, experience, reference letters, and publications. Detailed point matrix provided for each sub‑criterion.

Phase 4 – Price and Preference Points (80/20 formula). Price score calculated using Ps = 80[1‑(Pt‑Pmin)/Pmin]; up to 20 preference points awarded for >50% Black, women, or disabled ownership.

Only bidders who pass Phases 1‑3 and meet the 75% functionality threshold are considered for price/ preference scoring.

Scope: Map range, abundance, biomass and age of the 14 most widespread invasive alien plants across the entire untransformed terrestrial area of South Africa (~100 million ha) at ≤10 m resolution using an objective remote‑sensing approach.

Deliverables: Spatial data for year 1 (1/3 of country), year 2 (2/3), year 3 (full coverage); monthly progress reports for first 6 months then quarterly.

Methodology: Provide detailed project plan, work breakdown structure, milestones, resource allocation, risk management, and validation using Kappa statistic and producer’s/user’s accuracy.

Performance: Minimum 75% functionality score; monthly/quarterly reporting; senior field consultant must remain on‑site throughout contract; replacement requires one‑month overlap.

Standards: Use latest high‑resolution imagery; comply with DFFE monitoring and reporting requirements.

Pricing must be submitted on SBD 3.3 and Annexure A, inclusive of all costs, expenses and VAT. No travel costs for DFFE staff will be reimbursed.

Bid validity: 120 days from closing date (may be extended by written notice).

Payment terms: DFFE will pay within 30 calendar days of receiving a valid tax invoice and supporting evidence; invoice approval within 7 days, remaining payment within the next 23 days.

No performance bond or guarantee mentioned in the extracted text.

• Central Supplier Database (CSD) registration and report required.
• SARS tax PIN certificate required.
• Valid B‑BBEE verification certificate (SANAS‑accredited) or sworn affidavit.
• Professional registration of Project Team Leader with South African Geomatics Council (SAGC) or South African Council for Natural Scientific Professions (SACNASP).
• Foreign qualifications must be accompanied by SAQA Certificate of Evaluation (SCoE).
• Adherence to Income Tax Act, VAT Act and POPIA as outlined in legislative framework.
• Preference points claim requires completed SBD 6.1 and supporting B‑BBEE documentation.