Waste collection and disposal services for dawid kruiper municipality (2026‑2027)

1. SCOPE OF BID

The appointment of contractors for the cleaning, collection and disposal of waste in the

following areas: Upington, Louisvaleweg, Louisvale Dorp, Lesideng, Ntsikelelo,

Leerkrans, Karos, Lambrechtsdrift, Raaswater, Kalksloot and Melkstroom (maps

attached. The tenderer must ensure that all waste, illegally dumped in open areas, along

roads, between erven (but not on private erven) etc. must be collected and disposed of

at the nearest waste disposal site. The tenderer must also assist the Municipality in the

prevention and persecution of offenders who partake in illegal dumping of waste.

2. CLOSING DATE AND COMPULSORY MEETING

2.1 Sealed bids clearly marked “APPOINTMENT OF CONTRACTORS FOR THE

CLEANING AND REMOVAL OF REFUSE UNTIL 30 JUNE 2027 ” must be placed in

the Municipal tender Box before or at 14:00 on Friday, 13 March 2026 and will be

opened directly thereafter in the Councillor Chambers at the Municipal Offices.

2.2 A compulsory tender clarification meeting will be held on 13 February 2026 at 09H00

in the Council Chambers at the Head Office: Council Chambers located in Upington.

2.3 The tender clarification meeting commences strictly as indicated above and doors will

be closed

2. GENERAL REQUIREMENTS

2.1. This bid document as a whole, without any alteration, modification, deletion, editing

or formatting of the documents content, must be completed and returned no later

than the closing date and time to be evaluated. Any incomplete, altered, modified,

edited or formatted document will not be considered.

2.2. The lowest or only bid will not necessarily be accepted.

2.3. Bids per fax or E- mail will also not be considered, only the original signed document

will be accepted.

2.4. The following forms, Summary of items and bid price, MBD 1, MBD 4, MBD 6.1,

MDB 7.1, MBD 8 and MBD 9, must be completed.

2.5. Bids will be evaluated in accordance with the applicable Preferential Point Scoring

System as set out in the Councils Supply Chain Management Policy.

3.6. Bidders must be registered at National Treasury’s Central Suppliers Data Base

(CSD) and proof must be submitted.

supplier to ensure that all tax related matters are in order daily.

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3. COMPULSORY DOCUMENTATION

These documents must be attached to the bid form. Bids not containing these

documents will be deemed as Non-Responsive

1. Proof of CSD registration

2. Proof of registration of vehicle to be used.

4. BID PRICING

4.1. Bidders are required to quote prices according to the price schedules and

specifications.

4.2. Price(s) quoted must be valid for at least 120 days from bid closing date

4.3. Price(s) quoted must be firm and must be inclusive of VAT.

4.4. All prices must include delivery cost, accommodation and travel cost.

5. METHOD OF DELIVERY AND ADDRESS

Not Applicable

Removal of refuse must take place in the following areas:

Upington (various areas), Louisvaleweg,

Louisvale Dorp, Lesideng,

Ntsikelelo, Leerkrans, Karos, Lambrechtsdrift,

Raaswater, Kalksloot and Melkstroom.

Responsibilities of Contractor

The contractor must make use of a “bakkie” with ‘Cattle Rails’ or a truck. The vehicle

must have a sail on top to prevent waste from falling off. Vehicle must have a valid

license and be roadworthy (Please attached details of vehicle offered for rendering

this service).

The contractor will be responsible for the maintenance of his/her vehicle.

The contractor will be responsible for his/her own fuel and workers.

The contractor must remove the refuse once a week.

The contractor must dump the refuse at the local landfill site.

All areas within the earmarked area must be kept clean and inspections will be done

on a monthly basis to ensure the areas are clean before payments takes place.

Requirement of Contract

The municipality reserve the right to appoint a contractor per area or more than one area.

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Duration of Contract

The contract will commence on 01 April 2026 or the date on which the contract is signed and

expires on 30 June 2027.

The prices tendered will be fixed for the contract term and no escalation will be

provided for.

Payment Method

3.1. The successful bidder will be paid monthly after he/she issued the municipality with

an invoice after works have been verified. The successful bidder must issue the

municipality with the invoice, on the 25th of every month and provide proof in the form

of photos that the area is clean.

Locality Map

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DAWID KRUIPER MUNICIPALITY

SECTION "C"

To: The Municipal Manager

Private Bag X6003

UPINGTON

8800

Sir

In response to the official notice calling for the supply and delivery of the services listed I/we,

the undersigned, carrying on a business under the name of:

______________________________________

______________________________________

Address: ____________________________________

_____________________________________

_____________________________________

_____________________________________

Tel nr: _____________________

do hereby quote to supply the services in accordance with the General Conditions of Quotation

and the Specifications attached hereto except in so far as amended in our accompanying

covering letter, at the prices given and to deliver those services within the stated delivery

period measured from the date of the Council's letter of acceptance of my/our quotation.

Quotation prices are included in Section "D" hereof.

The undersigned agrees, that in terms of these documents this Quotation shall remain open

for acceptance for a period of 120 (one hundred and twenty) ) days from the date on which

quotations are returnable and that notification of acceptance by the Municipal Manager shall

constitute a binding contract with effect from the date of such notification.

Bid price (all taxes included): R__________________

Amount in words:

________________________________________________________________

SIGNED AT ____ ON THIS __ DAY OF _______________

Signed by, or on behalf of the bidder, in the presence of the undersigned witnesses.

WITNESSES:

_______________________

SIGNATURE OF BIDDER

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DAWID KRUIPER MUNICIPALITY

SECTION “D”

SUMMARY OF ITEMS AND BID PRICES

All prices quoted must be VAT inclusive

Area to be covered Amount per month Amount per year

SM19

SUB TOTAL

VAT 15%

TOTAL

NB : Completion of this page is compulsory and the total must be entered as the bid price

in the MBD 1 form below and section C above.

Signature of Bidder ....................................

Witnesses: 1...................................

2...................................

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DAWID KRUIPER MUNICIPALITY

SECTION “E”

FORMS TO BE COMPLETED

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MBD1

PART A

INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE DAWID KRUIPER MUNICIPALITY

BID NUMBER: TN002/2026 CLOSING DATE: Friday, 13 March 2026 CLOSING TIME: 14H00

DESCRIPTION APPOINTMENT OF CONTRACTORS FOR THE CLEANING AND REMOVAL OF REFUSE UNTIL 30 JUNE 2027

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7).

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN

THE BID BOX SITUATED AT (STREET ADDRESS

DAWID KRUIPER MUNICIPALITY

CIVIC CENTRE

MUTUAL STREET

UPINGTON

8800

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELLPHONE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION

NUMBER

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

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ARE YOU A

ARE YOU THE FOREIGN

ACCREDITED BASED

REPRESENTATIVE Yes No SUPPLIER

IN SOUTH AFRICA FOR THE Yes No

FOR THE GOODS GOODS

/SERVICES [IF YES ENCLOSE PROOF] /SERVICES [IF YES, ANSWER PART B:3 ]

OFFERED? OFFERED?

TOTAL NUMBER

OF ITEMS TOTAL BID R

OFFERED PRICE

SIGNATURE OF ....................................

BIDDER DATE

CAPACITY UNDER

WHICH THIS BID IS

SIGNED

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED

TO: TECHNICAL INFORMATION MAY BE DIRECTED TO:

Supply Chain

DEPARTMENT Management CONTACT PERSON Curtley Scheepers

TELEPHONE

CONTACT PERSON Mary Marabi NUMBER 054 3387056

TELEPHONE NUMBER 054-338-7436 E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

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PART B

TERMS AND CONDITIONS FOR BIDDING

BID SUBMISSION:

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT

BE ACCEPTED FOR CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR ONLINE

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE

PREFERENTIAL PROCUREMENT REGULATIONS THE GENERAL CONDITIONS OF CONTRACT (GCC) AND,

IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

TAX COMPLIANCE REQUIREMENTS

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED

BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E-

FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-

FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA.

2.4 FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART B:3.

2.5 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.6 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST

SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.7 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE

(CSD), A CSD NUMBER MUST BE PROVIDED.

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

3.1. IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES

NO

3.2. DOES THE ENTITY HAVE A BRANCH IN THE RSA?

YES NO

3.3. DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES

NO

3.4. DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES

NO

3.5. IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES

NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX

COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT

REGISTER AS PER 2.3 ABOVE.

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NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.

NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE.

SIGNATURE OF BIDDER: ...................................................

CAPACITY UNDER WHICH THIS BID IS SIGNED: ...................................................

DATE: .....................................................

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MBD 4

DECLARATION OF INTEREST

No bid will be accepted from persons in the service of the state1.

Any person, having a kinship with persons in the service of the state, including a blood relationship, may

make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should

the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of

the state, it is required that the bidder or their authorised representative declare their position in relation to

the evaluating/adjudicating authority.

3 In order to give effect to the above, the following questionnaire must be completed and submitted with the

bid.

3.1 Full Name of bidder or his or her representative:......................................................................

3.2 Identity Number: ...............................................................................................................

3.3 Position occupied in the Company (director, trustee, hareholder2):............................. .................

3.4 Company Registration Number: ...........................................................................................

3.5 Tax Reference Number:.....................................................................................................

3.6 VAT Registration Number: ................................................................................................

3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and

state employee numbers must be indicated in paragraph 4 below.

3.8 Are you presently in the service of the state? YES / NO

3.8.1 If yes, furnish particulars.

....................................................................................................................................

.....................................................................................................................................

_______________________________________________________________________________

1MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public

Finance Management Act, 1999 (Act No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

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2 Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises

control over the company.

MBD 4

3.9 Have you been in the service of the state for the past twelve months? YES / NO

3.9.1 If yes, furnish particulars

................................................................................................................................

................................................................................................................................

3.10 Do you have any relationship (family, friend, other) with persons in the YES / NO

service of the state and who may be involved with the evaluation and or

adjudication of this bid?

3.10.1 If yes, furnish particulars.

...........................................................................................................................

...........................................................................................................................

3.11 Are you, aware of any relationship (family, friend, other) between any other YES / NO

bidder and any persons in the service of the state who may be involved with

the evaluation and or adjudication of this bid?

3.11.1 If yes, furnish particulars

.........................................................................................................................

.........................................................................................................................................

3.12 Are any of the company’s directors, trustees, managers, principle YES / NO

shareholders or stakeholders in service of the state?

3.12.1 If yes, furnish particulars.

......................................................................................................................

......................................................................................................................

3.13 Are any spouse, child or parent of the company’s director’s trustees, YES / NO

managers, principle shareholders or stakeholders in service of the state?

3.13.1 If yes, furnish particulars.

.....................................................................................................................

.....................................................................................................................

3.14 Do you or any of the directors, trustees, managers, principle shareholders, YES / NO

or stakeholders of this company have any interest in any other related

companies or business whether or not they are bidding for this contract?

3.14.1 If yes, furnish particulars:

......................................................................................................................

......................................................................................................................

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MBD 4

Full details of directors / trustees / members / shareholders.

Full Name Identity Number State Employee

Number

......................................... ............................................

Signature Date

........................................ .............................................

Capacity Name of Bidder

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