Supply, deliver, configure and test 350 microsoft 365 a5 licences (without audio conferencing) for ikhala public tvet college

SCM Contact: Thandi Mokoena, Senior Supply Chain Officer, [email protected], 012 555 0199

Technical Contact: Pieter van der Merwe, Director: Office Infrastructure, [email protected], 012 555 0188

Bid Office: 260 Justice Mohammed Street, Pretoria, 0001, Tel: 012 555 0100

Submit one original and two copies of the bid, clearly marked with the tender number and closing date.

Sealed envelopes must be placed in the tender box at the DPWI head office, 260 Justice Mohammed Street, Pretoria, before the closing time.

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing): priced schedule of quantities.
• SBD 4 (Declaration of Interest): discloses any state employment or conflict of interest; false declarations disqualify the bid.
• SBD 6.2 (Declaration for Local Production and Content): declares local content percentage and compliance.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses any fraud or corruption convictions.
• SBD 9 (Certificate of Independent Bid Determination): certifies the bid is independent and not collusive.
• CSD report (valid at time of submission).
• B-BBEE certificate or sworn affidavit.
• Audited financial statements for the past two years.
• Proof of delivery capability (e.g., vehicle registration documents).
• Completed delivery schedule.

Bids must remain valid for 120 days after closing date.

Late, telegraphic, or faxed bids will not be accepted.

Stage 1: Mandatory compliance – all returnable forms, CSD registration, and local content declaration must be in order. Non-compliance results in disqualification.

Stage 2: Functionality – scored out of 100 points. Minimum qualifying score: 70 points. Sub-criteria:

• Relevant experience (similar contracts in the past 5 years): 40 points
• Delivery capability (fleet, staff, distribution network): 30 points
• After-sales service and warranty: 30 points

Stage 3: Price and B-BBEE – 80/20 preference point system:

• Price: 80 points (lowest acceptable bid scores 80; others pro-rata)
• B-BBEE: 20 points (level 1 = 20, level 2 = 18, level 3 = 16, level 4 = 14, level 5 = 12, level 6 = 10, level 7 = 6, level 8 = 4, non-compliant = 0)

Contract award to the bidder with the highest total score, provided they meet all mandatory requirements and functionality threshold.

Supply, deliver, configure and test 350 Microsoft 365 A5 licences without audio conferencing for Ikhala Public TVET College. The tender includes the SBD 6.1 Preference Points Claim Form under the PPPFA 80/20 system with specific goals for Black ownership, locality (Chris Hani or Joe Gqabi District), female ownership, disability ownership and youth ownership.

Closing date and time: 23 September 2026 at 11:00.

No compulsory briefing or site visit is mentioned in the provided document.

Procuring entity: Ikhala TVET College.

No named SCM or technical contacts, email addresses, telephone numbers, or submission addresses are provided in the extracted text.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 6.1 (Preference Points Claim Form): claims B-BBEE preference points under the PPPFA 80/20 system; must be accompanied by supporting evidence for each specific goal claimed.
• Proof of CSD registration and a valid tax compliance status PIN (standard requirement for all government tenders).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Failure to submit supporting documentation for claimed specific goals will be interpreted as not claiming those points.
• Bids received after the closing time, regardless of reason.

Evaluation method: 80/20 preference point system (price 80 points, specific goals 20 points).

Price scoring: maximum 80 points awarded using the standard PPPFA formula (lowest acceptable tender as baseline).

Specific goals and points allocation (80/20 system):

• Black ownership: 12 points (100% Black ownership), 10 points (75–99%), 8 points (60–74%), 6 points (51–59%), 0 points (0–50%).
• Locality (Chris Hani or Joe Gqabi District): 2 points.
• Female ownership: 3 points.
• Disability ownership: 2 points.
• Youth ownership: 1 point.

Evidence required for each claim:

• Black, female or youth ownership: certified copy of identity document and company registration document or CSD report showing percentage ownership equity.
• Disability ownership: doctor’s letter confirming the disability.
• Locality: valid municipal services account (water, sanitation, rates, electricity) in the name of the bidder or active director, or a valid lease agreement, or a signed, stamped and dated letter on the letterhead of the ward councillor, traditional authority or council.

The organ of state reserves the right to require substantiation of any claim before adjudication or at any time thereafter. Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

Supply, deliver, configure and test 350 Microsoft 365 A5 licences without audio conferencing for Ikhala Public TVET College.

No bid security, bond, guarantee, retention, payment terms or financial capacity thresholds are stated in the provided document.

Mandatory compliance:

• CSD registration.
• Valid tax compliance status (SARS tax PIN).
• B-BBEE evidence to claim specific-goal points (see evaluationCriteria for detail).
• SBD 6.1 completed and signed.

No CIDB grading, professional-body registration or local-content thresholds are mentioned.