Tender for the design, supply, installation and commissioning of motor control centres at abraham holbors september water treatment plant

a) Main Motor Control Centre

 Provision of Main MCC wiring diagrams

 Overseeing the building of the Main MCC

 Procurement and installation of VFDs

 Associated minor civil works

 Removal of existing Main MCC

b) Filter Motor Control Centre

 Provision of Filter MCC wiring diagrams

 Overseeing the building of the Filter MCC

 Procurement, installation and programming of PLCs

 Associated minor civil works

 Removal of existing Filter MCC

2. CLOSING DATE AND COMPULSORY SITE INSPECTION MEETING

2.1 Sealed bids clearly marked “TN003/2026: REPLACEMENT OF ABRAHAM HOLBORS

SEPTEMBER WATER TREATMENT PLANT MOTOR CONTROL CENTRES must be

placed in the Municipal tender Box before or at 14:00 on Friday, 13 March 2026 and will

be opened directly thereafter in the Councillor Chambers at the Municipal Offices.

2.2 A compulsory virtual clarification will be held on 13th of February 2026 @ 14:00. Bidders

must send a request to attend the virtual meeting to [email protected] in order

to receive the link.

3. GENERAL REQUIREMENTS

3.1. This bid document as a whole, without any alteration, modification, deletion, editing or

formatting of the documents content, must be completed and returned no later than

the closing date and time to be evaluated. Any incomplete, altered, modified, edited

or formatted document will not be considered.

3.2. The lowest or only bid will not necessarily be accepted.

3.3. Bids per fax or E- mail will also not be considered, only the original signed document

will be accepted.

3.4. The following forms, Summary of items and bid price, MBD 1, MBD 4, MBD5, MBD

6.1, MBD 7.1, MBD 8 and MBD 9, must be completed.

3.5. Bids will be evaluated in accordance with the applicable Preferential Point Scoring

System as set out in the Councils Supply Chain Management Policy.

3.6. Bidders must be registered at National Treasury’s Central Suppliers Data Base

(CSD) and proof must be submitted.

3.7 A copy of the Municipal account not older than 3 months and not in arrears for more

than 90 days, on date of submission.

3.8 If the bidder is not liable for levies for municipal services a valid Lease Agreement

indicating such must be provided.

TN003/2026: REPLACEMENT OF ABRAHAM HOLBORS SEPTEMBER WATER TREATMENT PLANT MOTOR CONTROL CENTRES

4. COMPULSORY DOCUMENTATION

These documents must be attached to the bid form. Failure to submit the applicable

documents will result in the tender offer being disqualified from further

consideration.

4.1 Proof of CIDB registration certificate in the grading designation - 6EB or 6EP or

higher. Evidence: Please provide 1x Completion Certificate of a project of similar

related scope (installation of MCC’s for water/sewer treatment plants or water/sewer

pump stations) successfully completed.

4.2 Certified copy of COIDA registrations (Workman’s Compensation),

4.3 Original Bank Rating Certificate – minimum rating C will be accepted,

4.4 Pro-forma Certificate of Insurance Cover to the value of R5 000 000.00,

4.5 Certificate of Authority of Signatory,

4.6 Form of Offer and Acceptance,

4.7 Health and Safety Agreement,

4.8 CSD Registration

5. ADDITIONAL RETURNABLE DOCUMENTS THAT WILL BE INCORPORATED INTO

THE CONTRACT

Note: Failure to submit the applicable documents will result in the Tenderer having to

submit upon request within 7 calendar days and if not complied with, will result to

the tender offer being disqualified from further consideration [See also clause 2.18

of the Standard Conditions of Tender

5.1 First Programme and Method Statements,

5.2 Estimated Monthly Expenditure on Contract Works by Tenderer,

5.3 Key-Personnel / Management and Supervisory Staff,

5.4 Quality Management Systems,

5.5 Schedule of Proposed Subcontractors

5.6 Additional information required with tender offer.

6. OTHER DOCUMENTS THAT WILL BE INCORPORATED INTO THE CONTRACT

Note: Failure to submit the applicable documents will result in the tender offer being

disqualified from further consideration.

6.1 Record of Addenda to Tender Documents,

6.2 Proposed Amendments,

TN003/2026: REPLACEMENT OF ABRAHAM HOLBORS SEPTEMBER WATER TREATMENT PLANT MOTOR CONTROL CENTRES

7. BID PRICING

7.1. Bidders are required to quote prices according to the price schedules and

specifications.

7.2. Price(s) quoted must be valid for at least 120 days from bid closing date

7.3. Price(s) quoted must be firm and must be inclusive of VAT.

7.4. All prices must include delivery cost, accommodation and travel cost.

8. METHOD OF DELIVERY AND ADDRESS

Goods and services must be delivered as a whole.

Delivery must be made to

Dawid Kruiper Municipality

Corner of Scott & Mutual Street

Upington

Northern Cape

TN003/2026: REPLACEMENT OF ABRAHAM HOLBORS SEPTEMBER WATER TREATMENT PLANT MOTOR CONTROL CENTRES

DAWID KRUIPER MUNICIPALITY

SECTION "C"

To: The Municipal Manager

Private Bag X6003

UPINGTON

8800

Sir

In response to the official notice calling for the supply and delivery of the services listed I/we,

the undersigned, carrying on a business under the name of:

______________________________________

______________________________________

Address: ____________________________________

_____________________________________

_____________________________________

_____________________________________

Tel nr: _____________________

do hereby quote to supply the services in accordance with the General Conditions of Quotation

and the Specifications attached hereto except in so far as amended in our accompanying

covering letter, at the prices given and to deliver those services within the stated delivery

period measured from the date of the Council's letter of acceptance of my/our quotation.

Quotation prices are included in Section "D" hereof.

The undersigned agrees, that in terms of these documents this Quotation shall remain open

for acceptance for a period of 120 (one hundred and twenty) days from the date on which

quotations are returnable and that notification of acceptance by the Municipal Manager shall

constitute a binding contract with effect from the date of such notification.

Bid price (all taxes included): R__________________

Amount in words:

________________________________________________________________

SIGNED AT ____ ON THIS __ DAY OF _______________

2026.

Signed by, or on behalf of the bidder, in the presence of the undersigned witnesses.

WITNESSES:

1.

_______________________

2. SIGNATURE OF BIDDER

TN003/2026: REPLACEMENT OF ABRAHAM HOLBORS SEPTEMBER WATER TREATMENT PLANT MOTOR CONTROL CENTRES

DAWID KRUIPER MUNICIPALITY

SECTION “D”

SUMMARY OF ITEMS AND BID PRICES

All prices quoted must be VAT inclusive.

The following page must be completed in full:

UPINGTON WATER TREATMENT WORKS

Contract:

Summary of Schedules

No specific requirements found