Supply and installation of local content ultrasonic flow meter for mthatha dam mcc building project

SCM Enquiries: SD Mongwe, Department of Water and Sanitation, Email: [email protected], Phone: 047 879 0941. Technical Enquiries: PT Nzama, Email: [email protected], Phone: 066 302 0544. Submission Address: Bid box at the entrance of Department of Water and Sanitation, Mthatha Dam Office Building, Mthatha, 5100.

Submit bid documents in a sealed envelope endorsed with bid reference (WTE1000CE) and bidder name. Deposit in the bid box at the entrance of Department of Water and Sanitation, Mthatha Dam Office Building, Mthatha, 5100, or courier to the same address. Deadline: 11:00 on 02 June 2026. Late bids will not be accepted. Bids must be submitted on official forms (SBD 1, SBD 3.1, SBD 4, Appendix A) without retyping. All spaces must be completed. Bids may not be submitted via telegram, telex, facsimile, or email. Joint ventures must submit notarially certified joint venture agreements and authorisation certificates. Proof of authority (e.g., board resolution) must accompany bids from companies. Bidders must initial all pages and sign the declaration. Failure to comply with submission requirements may invalidate the bid.

Evaluation follows a 4-phase process under the Preferential Procurement Regulations, 2022 (80/20 system). Phase 1: Mandatory Requirements - Attendance of compulsory briefing (26 May 2026, 10:00am, Mthatha Dam) is mandatory; failure disqualifies bid. Submit completed, signed SBD1, SBD 3.1, SBD 4, and Appendix A. Submit proof of valid COIDA certificate. Phase 2: Administrative Compliance - Submit completed, signed SBD 6.1 (PPR 2022). Must be registered and compliant with National Treasury’s Central Supplier Database (CSD). Must be tax compliant with SARS (verified via CSD/SARS). Must be actively registered with CIPC (verified via CSD/CIPC). Submit original or certified B-BBEE Status Level Verification Certificate or sworn affidavit (EMEs/QSEs). Minimum local content threshold for flow meter: 40% (dtic requirement). Submit Annexure C, D, E, and LC Declaration Document (PPR 2022). Provide at least one-year warranty. Phase 3: Technical Evaluation - Confirm compliance with specifications for ultrasonic flow meter (manufacture, supply, delivery, install, test, commission, issue COC). Safety requirements: PPE, medicals, submission of safety file. Non-compliance disqualifies bid. Phase 4: Preference Points - 80 points for price (lowest acceptable bid scores 80). 20 points for specific goals: Women Ownership (5), Disability Ownership (5), Youth Ownership (5), Location of Enterprise (Eastern Cape, 2), B-BBEE Status Level (1-2 for QSE/EME). Points claimed must be supported by proof (e.g., full CSD report, valid B-BBEE certificate). Failure to submit proof forfeits points. Department reserves right to reject non-market-related prices or award to bidder meeting local content requirements over highest scorer.

Scope: Manufacture, supply, delivery, installation, test, commission, and issue Certificate of Compliance (COC) for a local content ultrasonic flow meter at Mthatha Dam MCC Building Project, Eastern Cape. Site Conditions: Altitude 690m above sea level; max air temp 40°C; min daily avg temp 17°C; min air temp 0°C; annual rainfall >1050mm; high lightning incidence. Equipment Specifications: Ultrasonic flow meter for flow meter chamber on pipeline; pipe material X42 carbon steel; outer diameter 1400mm; wall thickness 12mm; internal lining two-pack epoxy (~4mm); outer cover polyurethane; max wall-to-wall distance in chamber 5m; fluid to be measured: raw water. Deliverables: COC on completion of works; Safety File (OHS Act compliance) submitted for Engineer’s approval; work permit required before installation; Quality Control Plan (QCP) and Method Statement for Engineer’s approval prior to commencement. Installation: Must comply with OHS Act; contractor responsible for safety of all personnel; work area must be safe and clean; unsafe conditions must be reported. Delivery: Within 14 days of official order; working hours 06:30-15:15 (Mon-Thu), excluding Fridays 14:00-Mon 07:00, public holidays, 10 Dec-07 Jan, last Thu/Fri of month. Defective/damaged goods will be rejected. Ownership and risk transfer at delivery point upon signed acceptance. Local Content: Minimum 40% local production/content for flow meter (dtic requirement). Exemption letter from dtic required if local content cannot be met.

Pricing: All-inclusive firm prices in ZAR, including VAT, delivery, and all costs (labour, plant, material, implements, vehicles). Prices must remain valid for 120 days from closing date. Delivery costs must be included in bid price. Payment: Electronic Fund Transfer (EFT) within 30 days of receipt and approval of original invoice. No interim payments. No cash or cheque payments. Penalties: Late delivery penalties apply (current prime interest rate per day of delay). Department reserves right to terminate contract for late delivery. Escalation/price increases only paid if formulas were submitted in bid document. Standing time payment (exceeding 3 hours) only if caused by Department action.

Tax Compliance: Submit Tax Compliance Status (TCS) PIN (via SARS e-filing) or CSD number if TCS unavailable. Each party in consortia/joint ventures must submit separate TCS/CSD. Foreign suppliers: Must confirm RSA residency, branch, permanent establishment, income source, or tax liability; if none, TCS PIN not required. VAT Registration: Required. Central Supplier Database (CSD): Must be registered and compliant. B-BBEE: Submit valid B-BBEE Status Level Verification Certificate or sworn affidavit (EMEs/QSEs). Minimum B-BBEE level not explicitly stated, but preference points awarded for levels 1-2 (QSE/EME). Local Content: Minimum 40% local production/content for flow meter (dtic requirement). Submit letter from local manufacturer confirming local production/content. Exemption letter from dtic required if local content cannot be met. COIDA: Submit proof of valid COIDA certificate. CIPC: Must be actively registered (verified via CSD/CIPC). Safety: Submit Safety File (OHS Act compliance). Joint Ventures: Submit notarially certified joint venture agreements and authorisation certificates. Foreign Suppliers: Complete Questionnaire for Bidding Foreign Suppliers if applicable.