Submit one original tender with all mandatory returnable documents (MBD 1, 4, 6.1, 8, 9) and certificates (Tax Clearance, CSD, CIPC, Fidelity Fund, Law Society Good Standing, VAT, Solvency) by 12h00 on 22 June 2026 to Lot B-400 Gagane Street, Ulundi, 3838 (no late/email submissions accepted).
Minimum 70/100 points in Stage 2 (Functionality) to advance, with scoring based on company experience (30pts), reference letters (20pts), key personnel qualifications (10pts), and methodology (40pts).
Legal Practice Council (LPC) registration and LLB or higher required for key personnel, with certified CVs and qualifications.
Methodology must include implementation plan, organogram, reporting templates, and legal case management tools/processes.
Municipal compliance: Proof of no arrears >90 days or valid lease agreement; CSD report <30 days old at closing.
80/20 preference points system applies (80 for price, 20 for preference) per Zululand District Municipality’s SCM Policy.
No two-envelope system; all documents submitted together in a sealed envelope marked with tender number and closing date.

Panel of service providers for the provision of legal services for a period of thirty-six (36) months

Tender Document Availability: Download from 21 May 2026 on Municipality website and E-tenders (free of charge).
Closing Date and Time: 22 June 2026 at 12h00 (no extensions or late submissions accepted).
Tender Validity Period: 90 days after the tender opening date (22 June 2026), unless extended in writing by the employer.
Tender Opening: Public opening at 12h00 on 22 June 2026 at Zululand District Municipal Offices, B-400 Gagane Street, Ulundi.
No Compulsory Clarification Meeting: Not required for this tender.

Technical Enquiries: Ms SN Shelembe – Email: [email protected]
Supply Chain Management (SCM) Enquiries: Mr. T.S Zulu – Email: [email protected]
Physical Submission Address: Zululand District Municipality, Lot B-400 Gagane Street, Ulundi, 3838 (tender box location).
Postal Address: Private Bag X76, Ulundi, 3838
General Municipality Contact: Tel: (035) 874 5500

Submit one original tender offer only – do not retype or redraft tender forms.
Seal the completed tender documents in an envelope marked with the tender number (ZDM014/2025-2026) and closing date (22 June 2026).
Deposit the sealed envelope into the tender box at Zululand District Municipality, Lot B-400 Gagane Street, Ulundi, 3838 by 12h00 on 22 June 2026. No late submissions will be accepted.
Unacceptable submission methods: Telegraphic, telefaxed, posted, facsimile, or e-mailed tenders will NOT be accepted.
Mandatory documents: Tenders must be submitted on the issued tender documentation and include all returnable forms: MBD 1 (Bidder’s Questionnaire), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and all certificates listed in F1.8.
Disqualification risk: Non-responsive submissions (missing mandatory requirements or returnable documents) will be disqualified at Stage 1 (Test for Responsiveness).

Two-stage evaluation process:

Stage 1: Test for Responsiveness – Mandatory pass/fail check. Submissions must fully comply with all mandatory requirements and include all returnable documents to proceed.
Stage 2: Functionality/Eligibility Criteria – Scored out of 100 points. Minimum threshold: 70 points to advance.

Scoring breakdown:

Company Experience (30 points): Years of relevant legal practice (10+ years = 30, 7-9 years = 25, 5-6 years = 20, 3-4 years = 15, 1-2 years = 10, none = 0). Must submit company profile with traceable references and Legal Practice Council (LPC) certificate.
Reference Letters (20 points): 3+ letters = 20, 2 letters = 10, 1 letter = 5, none = 0. Must be on client’s official letterhead, signed by an authorized representative, and specify type/duration of legal services provided.
Key Employee Experience (10 points): LLB or higher with 10+ years and LPC registration = 10, 6-9 years = 7, 3-5 years = 4, <3 years or no submission = 0. Must include recent CVs and certified copies of qualifications/practicing certificates.
Methodology (40 points): Excellent, detailed, and well-structured with clear implementation plan = 40, good methodology with execution plan = 30, acceptable but lacks detail = 20, poor/limited understanding = 10, no submission = 0. Must include organogram, reporting templates, and description of legal case management tools/systems.

Preference Points: 80/20 system applies (80 points for price, 20 for preference) as per Zululand District Municipality’s SCM Policy.
Eligibility: Tenderer must:

Have legal capacity to enter into the contract.
Not be insolvent, in receivership, bankrupt, or under winding-up proceedings.
Comply with all legal and SCM policy requirements.
Demonstrate technical qualifications, financial resources, equipment, managerial capability, and experience.
Be in good standing with tax, levies, and municipal obligations.

Contract Duration: 36 months (panel appointment).
Service Type: As-and-when-required legal services for Zululand District Municipality.
Scope of Services: Includes but is not limited to:

Litigation (court representation, dispute resolution).
Legal advisory services (general counsel, opinions, risk assessment).
Contract drafting and review (agreements, MOUs, SLAs).
Labour and employment law (disciplinary hearings, CCMA representation, policy advice).
Commercial and corporate law (compliance, transactions, governance).
Regulatory compliance (statutory requirements, permits, licenses).
Debt recovery (collections, legal action).
Conveyancing (property transfers, title deeds).
Other specialized legal services as required.

Key Personnel Requirements:

Must be admitted attorneys/advocates with valid practicing certificates from the Legal Practice Council (LPC).
LLB degree or higher (certified copies required).
Experience in public sector, private companies, or state-owned entities (verified via reference letters).

Methodology Requirements:

Demonstrate clear understanding of the municipality’s legal service needs.
Provide an implementation plan outlining service delivery approach.
Include an organogram of the legal team involved.
Submit reporting templates or service delivery frameworks.
Describe tools/systems/processes used for legal case management.

Pricing Format:

All rates and prices must be in South African Rand (ZAR).
Prices must be fixed for the contract duration (36 months), subject only to adjustments per the conditions of contract.
VAT must be shown separately as an addition to the tendered total.
Include all duties, taxes (except VAT), and levies applicable 14 days before the closing date (8 June 2026) in the rates.

Preference Points System: 80/20 rule applies (80 points for price, 20 for preference) as per Zululand District Municipality’s SCM Policy.
Financial Capacity:

Submit a Declaration of Financial Capacity (MBD E.1).
Provide a current Bank Rating letter.
No specific bonds or guarantees are explicitly required in the tender document, but the employer may request securities/bonds post-award as per the contract conditions.

Mandatory Certificates and Documents (failure to submit any will result in disqualification):

Tax Compliance: Valid Tax Clearance Certificate or electronic TCS PIN from SARS (must be current at tender closing).
Central Supplier Database (CSD): Full CSD Report (not older than 30 days from tender closing date).
Company Registration: CIPC documentation (CK, CC, Trust, or Partnership registration certificates) to verify ownership.
Municipal Compliance: Proof of municipal account not in arrears for >90 days OR a valid lease agreement (if renting/leasing).
Legal Practice Compliance:
Certified copy of registration with the Attorney’s Fidelity Fund (Fidelity Fund Certificate).
Certified copy of Certificate of Good Standing with the Law Society of South Africa.
VAT Registration: VAT Registration Certificate from SARS (if applicable).
Financial Standing:
Declaration of Solvency or Liquidity (MBD L).
Current Bank Rating letter.
Joint Ventures (if applicable):
Joint Venture Agreement and Power of Attorney.
Separate Tax Clearance Certificates/PINs for each party.
One-Man Concerns: Certified copies of Identity Documents for the owner.
Preference Points: Completed MBD 6.1 (Preference Points Claim Form) as per Preferential Procurement Regulations 2022.
Past SCM Practices: MBD 8 (Declaration of Past Supply Chain Management Practices).
Independent Bid Determination: MBD 9 (Certificate of Independent Bid Determination).
Company Profile: Must include years of operation, area of expertise, and traceable references.
Key Personnel: CVs of relevant team members with certified copies of qualifications and practicing certificates.

Additional Notes:

No two-envelope system – all documents submitted together.
No compulsory briefing – tender documents are self-sufficient.

Panel of legal service providers for zululand district municipality (36-Month contract)

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