Greater Kokstad Local Municipality Tenders & RFQ's

Submission method: sealed tender deposited in bid box at reception area, adam kok iii building, 75 hope street, kokstad, 4700 closing time: 15 october 2026 at 12h00 late, telegraphic, emailed or faxed bids will not be considered bids must be on official forms provided (not re-typed) each bid in a separate sealed envelope marked with bid number gkm 13-26/27 and closing date returnable documents required: - mbd 1 (invitation to bid): completed and signed as offer cover page - mbd 4 (declaration of interest): discloses state employment or connections; false declaration disqualifies - mbd 6.1 (Preference points claim): claims b-bbee points under 80/20 system; unsigned loses points but does not disqualify - mbd 8 (past SCM practices): declaration of past supply chain conduct - mbd 9 (independent bid determination): certifies NO collusion or price disclosure - authority to sign / board resolution: authorises named signatory to bind the bidder - csd registration report (not older than 3 months) or csd number on mbd 1 - SARS tax pin or printed tcs certificate (csd printout used if not attached) - proof of CIDB grading 2ep or higher - municipal rates clearance for company and each director (not owing >90 days) per section j - b-bbee verification certificate or sworn affidavit (for emes/qses) to claim preference points - joint venture agreement signed by all parties with lead partner indicated (if applicable) disqualification risks: any mandatory returnable omitted or unsigned; bid received after closing time; bidder or director in service of state; municipal rates owed >90 days; failure to attend compulsory briefing

Submission method: sealed envelope marked with bid NO. gkm 15-26/27 and the title "travel and accommodation arrangement services", deposited in the tender box at the reception area, 75 hope street, kokstad, 4700, or couriered to the same address, before closing time. The bidder remains responsible for ensuring couriered bids reach the tender box. Late, emailed, faxed, or telegraphic bids will not be considered. Bids must be completed in black ink, corrections initialled, NO correction fluid. Prices must be carried forward to mbd 1; bidders who do not put prices on mbd 1 will be eliminated. Returnable forms (all must be completed and signed): - mbd 1 (invitation to bid): cover page with bidder details and total bid price. - Mbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to the municipality. - Mbd 6.1 (Preference points claim): claims preference points under the PPPFA 80/20 system; if unsigned, the bidder loses preference points but is not disqualified. - Mbd 8 (declaration of bidder's past SCM practices): declares past supply chain management practices. - Mbd 9 (certificate of independent bid determination): certifies the price was set independently, with NO collusion. - Csd report (not older than 3 months) or csd number on mbd 1. - SARS tax pin or csd printout for tax verification. - Proof of iata registration. - Proof that the company and each director do not owe municipal rates or service charges for more than 90 days (see section j for acceptable evidence). - Joint venture agreement signed by all parties, if applicable. - Authority to sign letter or completed certificate for the bidder's legal form (company, partnership, jv, sole proprietor, close corporation). - Tender consent form for processing of personal information. - Declaration that csd information is correct and up to date. Disqualification risks: - missing or unsigned mbd 1, 4, 8, or 9. - Failure to attend the compulsory briefing. - Owing rates, services, or taxes to any municipality for more than 90 days. - Submitting a bid with counter-conditions or amendments to bid conditions. - Late submission for any reason.

Submission method: sealed envelope deposited in the tender box at the reception area, 75 hope street, kokstad, 4700, before 22 october 2026 at 12:00. Envelope must be marked "bid NO.: gkm 14-26/27 sage 300 license renewal". Late, faxed, emailed, or telegraphic bids will not be considered. Bids must be submitted on official forms only; retyping or redrafting is prohibited. All alterations must be initialled; correcting fluid is prohibited. Bids must remain valid for 90 days from closing date. Returnable documents (all must be completed, signed, and submitted): - mbd 1 (invitation to bid): bidder details, pricing, and acceptance of conditions; omission of price disqualifies. - Mbd 4 (declaration of interest): disclose any relationship with municipal employees, councillors, or state officials; list all directors/shareholders/partners. - Mbd 6.1 (Preference points claim form): claim specific goal points by writing the number, not ticking. - Mbd 8 (declaration of bidder's past SCM practices): declare any past restrictions, terminations, or failures on government contracts. - Mbd 9 (certificate of independent bid determination): certify the bid was prepared independently without collusion. - Csd report not older than 3 months (or clear csd number on mbd 1). - Proof of municipal rates and taxes good standing for the company and each director (see section j). - Sage partner certificate/confirmation. - Authority to sign documentation (company resolution, partnership certificate, etc.). - Joint venture agreement (if applicable) signed by all partners, identifying lead partner and shareholding. - Tender consent form (popia consent). - Declaration that csd information is correct and up to date. Disqualification risks: incomplete, unsigned, or missing mandatory documents cannot be rectified after closing; failure to provide municipal rates proof; false declarations; submission after closing time.

Submission method: sealed envelope deposited in the bid box at the reception area, adam kok iii building, 75 hope street, kokstad, 4700, marked with the bid number and title. Bids must be submitted on official forms (not retyped), in black ink, with corrections initialled and NO correction fluid. Late, faxed, emailed, telegraphic or posted bids will not be considered. Bids are opened publicly after closing. Returnable documents (all must be completed, signed and submitted): - mbd 1 (invitation to bid): bidder details, pricing, offer validity and signature; omission disqualifies. - Mbd 4 (declaration of interest): disclose any relationship with municipal employees, councillors or state officials; false declaration leads to disqualification. - Mbd 5 (declaration for procurement above r10 million): confirm whether audited financial statements are required; false declaration disqualifies. - Mbd 6.1 (Preference points claim): claim specific goal points by writing the number of points claimed; unsigned form forfeits points but does not disqualify. - Mbd 8 (declaration of bidder's past SCM practices): disclose any past restrictions or failures on government contracts. - Mbd 9 (certificate of independent bid determination): certify the bid was prepared independently; omission renders the bid non-responsive. - Csd report (not older than 3 months) or csd number on mbd 1. - SARS tax pin (or csd printout for verification). - Proof of CIDB 6ep or higher. - Proof of municipal rates compliance for the company and each director (see compliance requirements). - Joint venture agreement (if applicable) with lead partner and shareholding identified. - Authority to sign / board resolution (section h). - Tender consent form (section i). Disqualification risks: - incomplete, unsigned or missing mandatory documents cannot be rectified after closing. - Bids not in sealed envelopes or containing documents for other bids. - Failure to provide any required particulars. - Bids from persons in the service of the state.

Returnable documents: