Performing Arts Council of the Free State Tenders & RFQ's

Closing: submit by email to [email protected] By 07 october 2026 at 11:00; hand-delivered bids are not accepted and late submissions are disqualified. Mandatory documents (missing any disqualifies): proof of csd registration, signed sbd 4 and sbd 6.1, Detailed company profile, and a valid b-bbee certificate or sworn affidavit (for emes/qses) to claim specific goals. Minimum experience: at least five years' demonstrable experience delivering ICT infrastructure assessment projects of comparable scope (cloud migration, networking, cybersecurity, data centre or fibre infrastructure). Professional body membership: the bidding entity or proposed lead project manager must hold current iitpsa membership (ICT practitioners) and/or pmsa or pmi membership (project management), evidenced by a certificate or letter of good standing valid at closing date. Team qualifications (certified copies required): the ICT project manager must hold an ICT degree, azure administrator, ccnp, linux, mcse or similar, plus five years' ICT consulting experience; the cybersecurity specialist needs a cybersecurity qualification and recognised certifications (e.g. Cissp, cism, ceh, oscp, comptia security+); the ICT infrastructure architect needs an ICT degree, project management certificate, azure administrator, and microsoft 365 experience; the ICT governance/risk specialist needs an ICT degree, itil certificate, and governance, risk, audit and compliance experience. Functionality threshold: bidders must score a minimum of 70 out of 100 in phase 2 (company experience 30, methodology 25, qualifications 25, work plan 20); scoring below 70 makes the bid non-responsive and disqualified. Pricing: complete annexure a in ZAR, vat-exclusive and vat-inclusive, all-inclusive of travel, tools and disbursements; quotations must remain valid for 30 days from closing date. Insurance: provide proof of current professional indemnity and cyber liability insurance showing the insured party's name matching the bidding entity, insurer, indemnity limit, cover type, and validity through the full engagement period. References: at least three contactable references from similar projects completed in the past five years, with reference letters on client letterhead for the functionality score. Tax compliance: the recommended bidder who is non-tax compliant gets seven days to rectify, failing which the bid is disqualified; NO award to bidders on the national treasury register of tender defaulters or list of restricted suppliers.