Courier services for prasa’s 12-Month tsssa training work stream project

Scope: Provision of courier services for the 12-month TSSSA Training Work Stream Project. Services include transportation of documents/packages between specified routes (Koedoespoort, Western Cape, KwaZulu-Natal).

Closing date: 23 July 2026 at 12:00. Bid validity period: 60 working days from closing date.

Bid enquiries: Mahuna Mphela, Telephone: 011 013 1784, Email: [email protected]. Complaints: Email [email protected]. Include in complaint: Bid/Tender Description, Reference Number, Closing Date, Supplier Name, Supplier Contact Details, and Detailed Complaint.

Submit bids by hand delivery to: No. 30 Wolmarans Street, Braamfontein, Johannesburg, on or before the closing date and time. Sign the submission register upon delivery. Bids must be submitted on the official forms provided (do not re-type). Late bids will not be accepted. Bids must be enclosed in a sealed envelope. Do not include documents or references relating to other quotations. Additional conditions must be in an accompanying letter. Attempts to canvass SCM Officers or PRASA employees between closing date and award may result in disqualification. Bid validity period: 60 working days from closing date. PRASA may request an extension of this period. Deviation from the prescribed pricing schedule may result in non-responsiveness. PRASA reserves the right to reject non-conforming bids, late submissions, or bids submitted to the incorrect venue.

Mandatory Returnable Documents: Failure to submit these by the closing date/time results in disqualification. Include: signed submission register, completed RFQ documentation (all declarations), valid SARS PIN or CSD number, and proof of authority (e.g., company resolution). Ensure all documents are returned with the quotation.

Scope: Courier services for the 12-month TSSSA Training Work Stream Project. Routes include Koedoespoort to Western Cape, Koedoespoort to KwaZulu-Natal, and Western Cape to KwaZulu-Natal. Pricing must be provided per 5kg and 10kg units, including VAT and total cost. Delivery period to be specified by the service provider.

PRASA may award to a lower-scoring bidder under objective criteria, including: negative track record in related projects, spreading awards to new bidders, or avoiding concentration of awards. Factors considered: number of prior awards to the highest bidder, their capacity, value/scope of prior awards, price difference materiality, and specialization of goods/services. PRASA may split the award among multiple providers if feasible.

Complete the attached Pricing Schedule (Section 7) and Bill of Quantities. Prices must be in ZAR, inclusive of VAT. Provide cost breakdown and price escalation basis/formula. Strictly follow the prescribed pricing format; deviations may disqualify the bid. Discounted prices are only considered in the final evaluation stage on an unconditional basis.

Prices must be quoted in South African Rand (ZAR), inclusive of all applicable taxes. Pricing must follow the attached Pricing Schedule (Section 7) and Bill of Quantities. Cost breakdown and price escalation basis/formula must be indicated. Submit pricing strictly in the prescribed format; deviation may result in disqualification. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with top bidders if the highest bid is not market-related. Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.

Tax Compliance: Bidders must comply with tax obligations. Submit a valid SARS Tax Compliance Status (TCS) PIN (apply via e-Filing at www.sars.gov.za) or a printed TCS certificate. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number. Consortia/joint ventures/sub-contractors must each submit separate TCS certificates/PINs/CSD numbers. Bidders must self-register on the National Treasury’s CSD (https://secure.csd.gov.za/). Foreign suppliers with no local entity are exempt from CSD registration. No bids will be considered from persons in the service of the state or entities with directors/members in state service. B-BBEE: 10 points for Level 1 or 2 B-BBEE Contributor (Sworn Affidavit or SANAS-approved certificate), 10 points for at least 51% Black ownership (certified copies of owner IDs). Failure to provide required compliance documents may render the bid invalid.

B-BBEE Requirements: 20 points allocated for Specific Goals. 10 points for Level 1 or 2 B-BBEE Contributor (submit Sworn Affidavit or SANAS-approved B-BBEE Certificate). 10 points for at least 51% Black ownership (submit certified copies of owner IDs). Bidders must indicate how they claim points for each goal in the preference claim form.

Warranty: Supplier guarantees items meet PRASA’s requirements, are fit for purpose, and remain defect-free for 1 year from acceptance (unless otherwise stated). Indemnity: Supplier indemnifies PRASA against claims arising from negligence, intellectual/legal rights infringement, or breach of statutory duty. Subcontracting: Requires PRASA’s prior approval. The successful bidder (not subcontractor) remains liable for performance. Governing Law: Contracts are governed by South African law, with non-exclusive jurisdiction of South African courts. Rejection: PRASA may reject non-compliant items, return them at the supplier’s expense, and recover costs. Payment: PRASA pays within 30 days of receipt of a correct tax invoice.

Bid Submission: Bids must be delivered on time to the correct address (No. 30 Wolmarans Street, Braamfontein, Johannesburg). Use official forms; do not re-type. Late or incorrectly submitted bids will be rejected. PRASA reserves the right to modify the RFQ, reject non-conforming bids, or cancel the contract if bidder-provided information is incorrect. Legal Review: Proposed contractual terms are subject to PRASA Legal Counsel’s review. Validity Period: 60 working days from closing date; extensions may be requested. Publication: Award details (prices, preferences) will be published on the National Treasury e-Tender Portal (www.etenders.gov.za) and CIDB website (for construction-related RFQs).

Tax Compliance: Submit valid SARS TCS PIN (via e-Filing at www.sars.gov.za) or printed TCS certificate. If no TCS PIN, provide CSD registration number. Consortia/joint ventures must submit separate TCS/CSD documents for each party. CSD Registration: Mandatory for all bidders (except foreign suppliers with no local entity). Register at https://secure.csd.gov.za/. Disqualification: Bids from state employees, companies with state-employed directors, or close corporations with state-employed members will not be considered. Failure to comply with tax or CSD requirements may invalidate the bid.