APPOINTMENT OF A PANEL OF THREE SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF FOOD PARCELS AS PART OF SOCIAL RELIEF FOR A PERIOD OF THREE YEARS EHLANZENI DISTRICT MUNICIPALITY INVITES BIDS FOR THE ABOVE TENDER 1. Only tenderers who have provided the following mandatory information and documents to be used to evaluate the tenderers responsiveness will be considered for further evaluation on functionality and preference specific goals. 1.1 Only tenderers who are registered on the Central Supplier Database (CSD) will be considered and the copy of the CSD report not older than three months, 1.2 Form of offer must be firm, VAT and other tax inclusive and valid at least Ninety (90) days from the closing date. 1.3 No tender shall be considered for the person who are in the service of the state. 1.4 Attach a bank account confirmation letter with bank stamp not older than three months accompanied with an affidavit confirming the business bank account details - if the banking details are not verified on the CSD report. 1.5 Valid SARS PIN certificate must be attached. 1.6 Attach certified copy of company registration documents issued by Companies and Intellectual Property Commission (CIPC) and tenderer must attach shareholder’s certificates where applicable. 1.7 Attach certified copies of Identity documents of all enterprise directors or members. 1.8 Attached verifiable Municipal Account/s not older than three months for both the tenderer and entity owner or directors. In areas where the municipalities are not issuing municipal accounts, attach valid lease agreements or confirmation of residence or address for both the tenderer and entity owner or directors issued by a relevant authority not later than three months. 1.9 Fully completed tender document as issued and signed and submitted on the PDF document that has been issued. All certified copies must not be older than three months. 1.10 Attach a certified copy of a Certificate of Acceptability or Food Safety or Food Hygiene Certificate for the food parcel handling warehouse or facility 1.11 Bidders are advised not to commit any fraudulent activities, including forgery of documents. All abuses of the Supply Chain Management (SCM) systems including but not limited to forgery of returnable documents, may be reported to the South African Police Service (SAPS) and restricted from doing business with any public institution or organ of the state for a period not exceeding 10 years in line with the Prevention of Fraud and Corrupt Activities Act 12 of 2004. 2. The tender will be evaluated by applying the 80/20 Preference Points system in accordance with the approved Preferential Procurement Policy of the Ehlanzeni District Municipality. The preference points system will be applied as follows: 2.1 The 80 points will be for price. 2.2 The 20 points will be allocated for the specific goals on a proportional or pro rata basis as mentioned below: POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS POINTS ALLOCATION SOURCE DOCUMENTS REQUIRED TO CLAIM POINTS 100% black person or people owned enterprise 5,0 ? A copy of a Full CSD report not older than 3 months More than 30% woman or women shareholding or owned enterprise 2,5 more than 30% youth shareholding or owned enterprise 2,5 More than 30% people living with disability shareholding or owned enterprise 2,5 ? A copy of a Medical Certificate to confirm disability or stated on the CSD report Enterprises regarded as *EMEs located within the Ehlanzeni District Municipality area of jurisdiction 2,5 ? A copy of a Full CSD report not older than 3 months ? NB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required in 1.7 above. B-BBEE level 1 contribution 5,0 ? Certified Valid SANAS BBBEE certificate; or ? Certified Valid EME and SME a sworn affidavit; or ? Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership TOTAL PREFERENCE POINTS TO BE CLAIMED 20,0 *EME’s are Exempted Micro Enterprise with an annual Turnover of R10 million or less. *All the certified documents as stated must not be older than three months. Received tenders will be evaluated for responsiveness based on mandatory requirements and on functionality to obtain a minimum of 70 points out of a possible 100 points to qualify for further evaluation in accordance with 80/20 Preference Points System. Tender Documents can be viewed and downloaded at no cost on Document Sharing and Collaboration Platform or Portal (NEPTUNE): http://edmservices.ehlanzeni.gov.za and National Treasure Portal from Tuesday, 27 January 2026. Further information regarding the download and uploading of the tender will be explained during the compulsory briefing session. A compulsory briefing session will be held on Friday, 30 January 2026 at 10h00 at Ehlanzeni District Municipality Complex, DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela 1201. Where tenders should be submitted - Completed tender and other returnable documents must be submitted only in PDF format on the Document Sharing and Collaboration Platform or Portal: http://edmservices.ehlanzeni.gov.za on or before Friday, 06 February 2026 not later than 12h00. Tender Documents received by telegram, fax and post will not be considered. Late tenders shall not be accepted. Enquiry: Contact Person - ADMINISTRATION: Mr. SP Khumalo at 013 759 8573 or pkhumalo@ehlanzeni.gov.za TECHNICAL SERVICES: Mr. B Mdakane at 013 759 8500 or bmdakane@ehlanzeni.gov.za Special Conditions: Ehlanzeni District Municipality reserves the right to appoint for the whole or part of the tender or to cancel the tender Employer: Acting Municipal Manager: S S Madlopha Ehlanzeni District Municipality P.O. Box 3333 MBOMBELA 1200