Internal audit services for performing arts council of the free state (3-Year contract)

Closing date: 28 July 2026. Closing time: 11h00.

Supply Chain Management (SCM) contact: [email protected], phone: 051-447-7771. Technical contact: Acting CFO, [email protected], phone: 051-447-7771.

Submit bids by the stipulated time (11h00 on 28 July 2026) to the bid box at 12 First Avenue, Wesdene, Bloemfontein, 9301. Late bids will not be accepted. Use official forms provided (do not re-type). Bids are subject to the Preferential Procurement Policy Framework Act, 2000, and its regulations. Successful bidders must sign a written contract form (SBD7).

Provision of internal audit services for a three-year period.

Bidders must comply with tax obligations. Submit a Tax Compliance Status (TCS) PIN (via SARS e-filing at www.sars.gov.za) or a printed TCS certificate. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide a CSD number. Consortia/joint ventures/sub-contractors must each submit separate TCS certificates/PINs/CSD numbers. Bids from persons in the service of the state, or companies with directors/members in the service of the state, will not be considered. Failure to comply may invalidate the bid.

Price must include all applicable taxes and exclude unconditional discounts. The rand value of the contract is the total estimated value, including all applicable taxes, calculated at the time of bid invitation.

Bidders must submit a CSD report as proof of claim for Specific Goals (B-BBEE-related ownership).

Compliance requirements include:

• Submission of the SBD 6.1 Preference Points Claim Form as part of the tender.
• Certification that all information provided is true and correct.
• Acknowledgment that fraudulent claims may result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claims.
• Restriction from obtaining business from any organ of state for up to 10 years.
• Criminal prosecution.

Company/firm details required:

• Name of company/firm.
• Company registration number.
• Type of company (e.g., Partnership, Close Corporation, (Pty) Ltd, Non-Profit, State-Owned).

Specific Goals for preference points are defined in Table 1 of the SBD 6.1 form. Points are awarded based on ownership percentages for Youth, Black, People Living with Disabilities, and Women. Bidders must provide proof (e.g., CSD report) to claim these points.

Contractual terms include:

• The tenderer must certify that all information provided in the Preference Points Claim Form is true and correct.
• The organ of state may require documentary proof to substantiate claims at any time, including after contract award.
• Fraudulent claims or non-fulfillment of contract conditions may result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claims.
• Restriction from obtaining business from any organ of state for up to 10 years (after applying the audi alteram partem rule).
• Criminal prosecution.

If the applicable preference point system (80/20 or 90/10) is unclear, the organ of state must stipulate in the tender documents that either system may apply. The system is determined after tenders are received:

• For income-generating contracts: highest acceptable tender determines the system.
• For other tenders: lowest acceptable tender determines the system.

Closing time: 11:00 on the specified closing date.

Submit returnable documents as specified in the tender. Ensure all required forms and declarations are included. Non-compliance with submission requirements may lead to disqualification.

Bid must include: item quantity, description, bid price in RSA currency (all applicable taxes included), required by date, delivery location, brand and model, country of origin, compliance confirmation (YES/NO), deviations (if any), delivery period, delivery basis (firm/not firm). All delivery costs must be included in the bid price for delivery at the prescribed destination.

Only firm prices are acceptable. Non-firm prices or those subject to exchange rate variations will be disqualified. Pricing must be in RSA currency and include all applicable taxes and levies.

Only firm prices will be accepted. Non-firm prices (including those subject to exchange rate variations) will not be considered. Pricing must be in RSA currency and include all applicable taxes (VAT, PAYE, income tax, UIF contributions, skills development levies).

Submit a separate pricing schedule for each delivery point if applicable. Ensure all statutory taxes and levies (VAT, PAYE, income tax, UIF, skills development levies) are included in the bid price. Confirm compliance with specifications or indicate deviations.

All delivery costs must be included in the bid price for delivery at the prescribed destination. Bid must specify compliance with specifications (YES/NO) and detail any deviations. Delivery basis must be stated as firm or not firm. Statutory contributions (VAT, PAYE, income tax, UIF, skills development levies) must be included.

Submit the following returnable documents as part of the bid:

• Completed SBD4 (Bidder’s Disclosure) form, signed and dated by an authorised representative.
• Declaration certifying that all information provided is true and complete.
• Particulars of any state-employed directors, trustees, shareholders, or controlling interests (if applicable).
• Particulars of any relationships with employees of the procuring institution (if applicable).
• Particulars of any interests in related enterprises (if applicable).

Disqualification risks:

• Bids will be disqualified if the disclosure form is incomplete or false.
• Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
• Collusive bidding (except for joint ventures/consortia) will result in disqualification and potential legal action.

Required returnable documents:

• Signed and dated SBD4 (Bidder’s Disclosure) form.
• Certification that all information in the disclosure is true and complete.
• Acceptance that the state may reject the bid or take action under PFMA SCM Instruction /22 if the declaration is false.

Mandatory compliance requirements:

• Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must declare any state employment of directors, trustees, shareholders, or controlling interests.
• Bidders must declare any relationships with employees of the procuring institution.
• Bidders must declare any interests in related enterprises.
• Bids must be submitted independently, without collusion with competitors (except for joint ventures/consortia).
• Bidders must not have consulted with procuring institution officials during the bidding process, except for clarification.
• Bidders must not have been involved in drafting the specifications or terms of reference.

Non-compliance may result in:

• Bid rejection.
• Reporting to the Competition Commission or National Prosecuting Authority (NPA).
• Restriction from conducting business with the public sector for up to 10 years.

Mandatory bidder requirements:

• Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must declare any state employment of directors, trustees, shareholders, or controlling interests, including names, ID numbers, and employee numbers (if applicable).
• Bidders must declare any relationships with employees of the procuring institution.
• Bidders must declare any interests in related enterprises, whether or not they are bidding for this contract.
• Bids must be submitted independently, without consultation, communication, agreement, or arrangement with competitors.
• Joint ventures or consortia are exempt from collusive bidding restrictions.
• Bidders must not disclose bid terms to competitors before the official bid opening or contract award.
• Bidders must not have consulted with procuring institution officials during the bidding process, except for clarification.
• Bidders must not have been involved in drafting the specifications or terms of reference.
• Suspicious bids may be reported to the Competition Commission or NPA and may result in administrative penalties or criminal investigation.
• Non-compliant bidders may be restricted from public sector business for up to 10 years under the Prevention and Combating of Corrupt Activities Act.