Panel of suppliers for ceta branded promotional materials (36-Month contract)

Closing date: 27 July 2026.

Closing time: 11:00.

Briefing session: None.

Validity period: 90 days from closing date.

Department: Supply Chain Management Unit.

Contact Person: Dr Sibusiso Sifunda.

Email: [email protected] (CC [email protected]).

Phone: +27 11 265 5901.

Physical submission address: CETA Head Office, 52 14th Road, Noordwyk, Midrand, 1687.

Technical enquiries will be facilitated by SCM between the service provider and the relevant CETA project lead.

Bid submission must be hand-delivered to CETA Head Office at 52 14th Road, Noordwyk, Midrand, 1687. Attention: Supply Chain Management – Bids.

• Submit one original hard copy and one unlocked USB with all returnable and electronic copies.
• Bidders must sign the tender register at CETA Head Office Reception upon delivery. Courier companies must write the bidding company name on the register.
• Submissions not registered on the tender register will be disqualified.
• Closing time is 11:00 as per the clock at CETA Head Office Reception.
• Validity period is 90 days from the closing date.
• Required returnable documents (schedules) include:

1. Proof of CSD registration.

2. Bank confirmation letter (not older than 3 months).

3. Reference letters/testimonials.

4. Methodology and approach/company brochure.

5. CVs and qualifications for Project Manager and Graphic Designer/Content Creator.

6. BBBEE certificate or sworn affidavit.

7. Completed SBD forms (SBD 1, SBD 4, SBD 6.1, SBD 7.2 and GCC).

• Failure to attach required documents may result in forfeiture of preference points.
• The CETA reserves the right not to appoint or cancel the tender at any time.

Scope: Supply of promotional materials for CETA project launches, learner graduations, career exhibitions, and corporate events.

• Supplier Requirements:*
• Minimum 5 years’ experience in producing and supplying high volumes of similar promotional work.
• Ability to supply items shortly after request.
• Staff capacity to ensure quality delivery within specified timeframes.
• Provide various artwork and designs for CETA approval.
• Provide advisory services on branding and promotion.
• Contract covers all CETA promotional item requirements, not limited to listed items.
• Successful bidder must submit quotations before orders are placed.

• Process Timelines:*
• Artwork provided within 2 working days after Purchase Order issued.
• Samples provided to CETA within 3 working days after artwork approval.
• Delivery within 7 days after sample approval.
• Two sample sets required (pre- and post-branding) from winning bidder during ordering.
• All items must be branded with CETA logo (and partner logos where applicable, same size).

• Deliverables include (detailed list in document):* Certificate cylinders, gift bags, indoor/outdoor signage, banners, branded clocks, logo carpets, gift boxes, folders, desk calendars, podium covers, branded chairs, gazebos, ribbon, keyrings, stationery, memory sticks, backpacks, headgear, T-shirts, notebooks, rulers, highlighters, pens, drawstring bags, headbands, notepads, caps, sunscreen, watches, pens/erasers, spirit levels, measuring tapes, pencil cases, diaries, backpacks, writing pads, policy guides, writable CDs, power banks, mousepads, cordless mice, executive pens/gifts/notebooks/apparel/headgear/coffee mugs/document folders/diaries, conference bags, golf umbrellas, lapel pins, PPE (hardhats, reflector bibs), digital components (screens, VR goggles, airpods, portable mice, digital tapes).

Note: Quantities are not guaranteed and items ordered on an as-and-when-needed basis.

Bidders must submit a detailed methodology and approach (company brochure) illustrating the offering. This should include a scenario-based proposal for delivering branded promotional packs for Learners, Corporate stakeholders, and Employees, along with artwork/design drafts and work plans for corporate wear, gifts, signage, etc.

• Key Personnel Requirements:*
• Project Manager: NQF level 7 Project Management degree and minimum 5 years’ experience.
• Content Creator/Graphic Designer: NQF level 6 diploma in Graphic Design/Visual Communication and minimum 5 years’ experience.
• Submit certified CVs (not older than six months) for both roles.
• Points awarded only if both roles are substantiated.

• Portfolio of Work:* Submit proof of completed promotional material projects. Points: 15 (5+ projects), 10 (3-4), 5 (1-2), 0 (none).

• Presentation Stage:* For bidders scoring ≥70 in functionality, samples of previous work will be evaluated on quality, design, and layout.

No pricing required at bid stage. Appointment to panel is based on presentation criteria.

• Once panel established, members will be invited to quote as needed.
• Work allocated rotationally.
• Prices must be market related.
• No guarantee of work during the 36-month contract.
• Orders placed on an as-and-when-required basis.

At bidding stage: No financial offer required. Appointment to panel is based on presentation criteria.

After panel establishment: Panel members will be invited to submit bids or quotations as and when required.

• Work allocation will be on a strictly rotational basis as far as possible.
• Prices during ordering must be market related.
• No guarantee that any panel member will be briefed or contracted for specific work during the contract period.
• Work allocated on an as-and-when-required basis.

Contract duration: 36 months from date of appointment.

• Mandatory Registrations and Documents:*
• All bidders must register on the National Treasury Central Supplier Database (CSD). CSD proof will be used to verify tax compliance at award.
• Attach proof of CSD registration.
• Award only to bidders tax compliant on CSD at award.
• Joint Ventures: Attach signed JV agreement, CSD reports for all members, completed and signed SBD4 for all members, and valid BBBEE certificate for the JV.

• B-BBEE Requirements:*
• EMEs: Sworn affidavit confirming annual total revenue ≤ R10 million and level of black ownership, OR a B-BBEE level verification certificate.
• QSEs: Sworn affidavit confirming annual total revenue between R10 million and R50 million and level of black ownership, OR a B-BBEE level verification certificate.
• Other bidders: Original and valid B-BBEE status level verification certificate verified by a SANAS accredited agency, or certified copy.
• Subcontracting: Bidders wishing to subcontract must complete subcontracting information. Points for B-BBEE status level may be lost if subcontracting >25% to an enterprise that does not qualify for at least the same points, unless subcontractor is a capable EME.

• Tax Compliance:*
• Bidders must submit their SARS Tax Compliance Status PIN or CSD number.
• In consortia/JVs/subcontractors, each party must submit separate TCS certificate/PIN/CSD number.
• No bids from persons in the service of the state or companies with directors/members in the service of the state.

• Other:* Recommended bidders subjected to due diligence process prior to appointment.

Note: Quantities of promotional items listed are not guaranteed and may increase or decrease depending on need. Items will be ordered on an as-and-when-needed basis.

• Criterion 2 – Functionality (80 points, min 70):*
• Testimonials (25 points): Submit at least five written references on letterhead, not older than five years, with client details for verification. Points: 25 (5+), 15 (3-4), 5 (1-2), 0 (none).
• CETA reserves right to verify references; fraudulent letters lead to disqualification or contract termination.