Security services for ugu district offices (36-Month contract)

Provision of Security Services at the Departmental Offices in the UGU District for a period of thirty-six (36) months.

• Closing date: 11 August 2026.
• Closing time: 11:00.
• No briefing sessions, site visits, or clarification deadlines are mentioned in the document.

• Administrative enquiries: Mrs. Nompumelelo Madlala, Tel: 033 355 9369, Email: [email protected]
• Technical enquiries: Mr. Z.D.Z Mbatha, Tel: 082 808 1284, Email: [email protected] OR Mr. M. Khuzwayo, Tel: 082 576 0505, Email: [email protected]
• Department address: 1 Cedara Road, Pietermaritzburg, 3200.
• Submission address: Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200, Supply Chain Management Bid Box.

• Submit bid documents in a sealed envelope with bid number DARD12/2026 and closing date clearly marked on the outside.
• Deliver to the Bid Box at Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200, Supply Chain Management Bid Box.
• Closing date and time: 11 August 2026 at 11:00. Late, fax, email, telegraphic or telephonic submissions will not be accepted.
• Use official bid forms provided; do not retype them. Photocopies are allowed but must bear original signatures.
• Bid must be complete and include all required returnable documents: SBD 1 (Parts A & B), CSD registration declaration, pricing schedule, SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form).
• Each page of the bid document must be initialed by the bidder.
• Alterations must be initialed; use of correcting fluid is prohibited.
• Bids will be opened publicly after the closing time.

Registered on CSD with correct/updated information. Tax compliant (TCS PIN/certificate). Not employed by state / no directors in state service. B-BBEE status level verification for preference points. Capable of providing security services per Terms of Reference (Section J) and Special Conditions (Section H). Must meet grading/number requirements per site in Section L. Submit Annexure A (past experience) and Annexure B (pre-screen/vetting).

• Service required: Provision of Security Services at departmental offices in the UGU District.
• Contract period: Thirty-six (36) months.
• The department reserves the right to accept part of a tender, conduct site inspections, correct mistakes in the process, or cancel the tender at any stage.
• The bidder's premises must be open for inspection by the department if inspection is a bid condition.
• Detailed specifications, numbers, and grades of security officers are likely contained in Section L and Annexures referenced in the document.

• Bidders must complete Annexure A (Bidder's Past Experience) and Annexure B (Prescreen and Vetting).
• Section L requires details on the numbers and grades of security officers required per site.

• The department reserves the right to inspect the bidder's premises to verify supplies or services.
• All pre-bidding testing is at the bidder's cost.
• If inspections show supplies comply, the purchaser bears the cost; if non-compliant, the supplier bears the cost.
• Non-compliant supplies may be rejected and must be replaced at the supplier's cost.

• Complete the pricing schedule for goods/services/work (SBD 3.1 for firm prices).
• Offer must be valid for 180 days.
• Provide total bid price in Rand, inclusive of all taxes, in words and figures.
• For professional services, detail personnel hourly/daily rates, project phases, and travel expenses.

• Bid price must be in South African Rand, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
• Offer must be valid for 180 days from the closing date.
• Only firm prices are accepted for this tender; non-firm prices or prices subject to exchange rate variations will not be considered.
• Pricing schedules (SBD 3.1 for firm prices) must be completed.
• All delivery costs must be included in the bid price.
• The bid must include a total bid price in words and figures.

• Mandatory registration on the Central Supplier Database (CSD). Failure to be registered at bid closing will lead to disqualification.
• Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN from SARS or a CSD number if no TCS PIN is available.
• B-BBEE: A B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
• No bids will be considered from persons in the service of the state or companies with directors who are in the service of the state.
• Bidders must complete and submit the SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form).

• The successful bidder must sign a written contract form (SBD 7).
• The contract includes General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).
• The supplier warrants that goods/services are new, unused, and defect-free.
• A standard warranty of 12 months after delivery or 18 months after shipment applies, unless otherwise specified.
• The purchaser may require performance security within 30 days of award.
• The contract documents include the invitation to bid, tax certificate, pricing schedules, B-BBEE preference claims, and declarations.

• The 80/20 preference point system applies.
• Points are awarded for price (80 points) and specific goals (20 points).
• Specific goals points are for B-BBEE status: 10 points for a 100% Black-owned EME/QSE, 10 points for a Military Veteran-owned entity.
• The department may conduct site inspections or explanatory meetings to verify service quality.