Provision of security services in the departmental offices at uthukela district for a period of thirty-six (36) months

Provision of Security Services in the Departmental Offices at Uthukela District for a Period of Thirty-Six (36) Months.

• Closing Date: 11 August 2026.
• Closing Time: 11h00.
• No briefing sessions, site visits, or clarification deadlines are mentioned in the document.

• Administrative Enquiries: Mrs. Nompumelelo Madlala, Tel: 033 355 9369, Email: [email protected]
• Technical Enquiries: Mr. Z.D.Z Mbatha (Dumisani Mbhatha), Tel: 082 808 1284, Email: [email protected] or Mr. M. Khuzwayo, Tel: 082 576 0505, Email: [email protected]
• Submission Address: Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200, Supply Chain Management Bid Box.
• Departmental Address: KZN Department of Agriculture & Rural Development, Private Bag X9059, Pietermaritzburg, 3200. Tel: 033 355 9100.

• Submit your bid by 11h00 on 11 August 2026. Late bids will not be accepted.
• Deliver the bid to: Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200, Supply Chain Management Bid Box.
• Use only the official bid forms provided; do not retype them. Photocopies are allowed but must have an original signature.
• Submit a complete bid in a sealed envelope with the bid number (DARD 15/2026) and closing date clearly marked.
• Do not submit via post, telefax, telegraph, email, or any electronic means.
• Include all required returnable documents: SBD 1 (Parts A & B), CSD registration declaration, pricing schedules, SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form).
• Failure to comply with submission instructions may result in disqualification.

Registered on Central Supplier Database (CSD) at closing time; tax compliant with valid TCS pin/certificate; not employed by the state / no directors in state service; B-BBEE certification for preference points; authorized signatory with company resolution; ability to provide security personnel per grades/numbers specified in Annexure L; compliance with all special conditions and terms of reference (Sections J & K).

• Scope: Provision of Security Services at the Departmental Offices in the Uthukela District.
• Contract Period: Thirty-Six (36) Months.
• The department reserves the right to inspect the bidder's premises and services at any reasonable time to verify quality and compliance.
• All pre-bidding testing costs are borne by the bidder.
• If supplies or services do not comply with contract requirements, they may be rejected at the supplier's cost and risk.
• Refer to detailed Terms of Reference (Section J) and Special Terms and Conditions (Section K) in the bid document for full specifications.

• Bidders must complete and submit Annexure A (Bidder's Past Experience) and Annexure B (Prescreen and Vetting) as part of the bid document.
• Refer to Section L for specific numbers and grades of security officers required per site.

• The department reserves the right to conduct site inspections, product evaluations, or explanatory meetings to verify the nature and quality of services offered.
• If inspection is a bid condition, the bidder's premises must be open for inspection at all reasonable hours.
• Costs for inspections, tests, and analyses are borne by the purchaser if supplies comply, and by the supplier if they do not comply.
• Non-compliant supplies or services may be rejected and must be replaced at the supplier's cost and risk.

• Complete the pricing schedule (Part C) with your total bid price in RSA currency, including all applicable taxes.
• The offer must be valid for 180 days from the closing date.
• For professional services, provide a ceiling price, detailed rates for personnel, and a breakdown of travel expenses (actual costs only with proof).
• Indicate whether quoted rates are firm for the full contract period.

• Submit a firm price bid. Non-firm prices (including those subject to exchange rate variations) will not be considered.
• The bid price must be valid for 180 days from the closing date (11 August 2026).
• All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the total bid price.
• Pricing schedules must be completed as per the provided forms (SBD 3.1 for firm prices).
• For professional services, provide a ceiling price, hourly/daily rates for personnel, and details of travel expenses (only actual costs recoverable with proof).
• All delivery costs must be included in the bid price.

• Mandatory Central Supplier Database (CSD) registration: You must be registered on the CSD (www.csd.gov.za) by the bid closing time, or you will be disqualified.
• Tax Compliance: Provide your SARS Tax Compliance Status PIN or a printed TCS certificate. If no PIN, provide your CSD number.
• For consortia/joint ventures/subcontractors, each party must submit separate TCS/PIN/CSD documentation.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs & QSEs) to qualify for preference points.
• Persons in the service of the state, or companies with directors who are state employees, are not eligible to bid.
• Complete and sign the Declaration that CSD information is correct and up to date (Section C).

• The successful bidder must sign a written contract form (SBD 7).
• The contract includes General Conditions of Contract (GCC) and any applicable Special Conditions of Contract (SCC).
• The supplier warrants that goods/services are new, unused, and free from defects.
• A standard warranty period applies: 12 months after delivery and acceptance, or 18 months after shipment, whichever is earlier (unless SCC specifies otherwise).
• The purchaser may require performance security (e.g., bank guarantee) within 30 days of award.
• The supplier must obtain prior written consent before disclosing any contract details or using purchaser-provided information.
• The purchaser reserves the right to inspect the supplier's records and have them audited.