East london mdantsane prison: boiler operations and repairs for a period of five (5) months.

• Project: Boiler operations and repairs at Mdantsane Prison.
• Contract period: Five (5) months.
• Bid documents are free of charge.

• Bid closing date: Wednesday, 22 July 2026.
• Bid closing time: 11H00.
• Validity period: 84 calendar days from closing.
• There is no compulsory briefing meeting, site inspection, or clarification meeting.

• SCM Enquiries: Thabisa Ngesi, Tel: 041 408 2009, Email: [email protected].
• Technical/Project Enquiries: Portia U Mvana, Tel: 041 408 2181, Cell: 082 327 4062, Email: [email protected].
• Bid documents can be downloaded free from www.etenders.gov.za or collected at NDPWI, Eben Donges Building, Cnr Robert and Hancock Street, Gqeberha, 6056.
• Physical submission address: Bid Box, Department of Public Works & Infrastructure, Eben Donges Building, Corner Robert & Hancock Street, Gqeberha, 6001.

• Submit your bid to the Bid Box at Department of Public Works & Infrastructure, Eben Donges Building, Corner Robert & Hancock Street, Gqeberha, 6001, Attention: Acquisition Section (SCM) 2nd Floor.
• Closing date: Wednesday, 22 July 2026 at 11H00. Late submissions will not be accepted.
• Complete all bid documents in non-erasable ink. Do not use correction fluid.
• Fully price the Bill of Quantities (Pricing Schedule). Leaving any item unpriced will lead to disqualification.
• Submit all required returnable documents, including: PA-11 (Bidder’s Disclosure), PA-15.1/15.2/15.3 (Resolutions), PA-40 (Declaration of Designated Groups), DPW-09 (Particulars of Projects), DPW-21 (Record of Addenda), and DPW-07 (Form of Offer and Acceptance) if requested.
• Ensure your bid is properly sealed and addressed.
• Telegraphic, telephonic, facsimile, electronic, and late tenders are not acceptable.

Only bidders registered with CIDB (or capable of registration within 21 working days) in the specified contractor designation and grading may submit. Bidders must not be listed on Register for Tender Defaulters or List of Restricted Suppliers. No collusive bidding allowed. Bidders must comply with all substantive responsiveness criteria including proper receipt, completion, and submission of tender offer. Joint ventures/consortia must submit consolidated B-BBEE certificate. Bidders applying for CIDB upgrade/correction must submit proof with bid.

• Scope: Boiler operations and repairs at Mdantsane Prison for a period of five (5) months.
• The service involves boiler operations at two shifts per day (fixed monthly rate) and estimated labour for breakdowns/call-outs (variable).
• Minimum key staff required: 1 Mechanical Fitter/Millwright (trade test certificate), 2 Boiler Operators (training certificate), 2 Boiler Operator Assistants, 1 Electrician (wireman’s license card).
• Qualifications and CVs for the minimum key staff must be submitted with the bid.
• The contract is rates-based; estimated quantities are not guaranteed and may vary.

• Objective Criteria allows awarding similar tenders to multiple service providers to prevent monopolies.
• Negotiation methodology defined if the highest scorer is passed over; counter offers based on market-related prices.

• Minimum key staff qualifications and CVs must be submitted.
• Additional resources offered will only be considered if their qualifications and CVs (if required) are submitted.

• Fully price the Bill of Quantities/Pricing Schedule.
• Indicate percentage mark-up on provisional material amount (R64,800).
• Contract is rates-based; no rate adjustments for quantity changes.
• Provisional amount usage is at the Department's discretion; compensation is actual cost plus mark-up.

• Submit a fully priced Pricing Schedule/Bill of Quantities. Unpriced items lead to disqualification.
• Indicate your percentage mark-up on the provisional amount for materials (R64,800). Failure to do so leads to elimination.
• Include VAT in your bid price if the final price before VAT exceeds R1 million.
• The contract is rates-based. Estimated quantities are not guaranteed; no rate adjustments if actual quantities differ.
• Provisional amounts may be used in full, in part, or not at all at the Department's discretion. Compensation is actual cost plus your stated mark-up.
• Security: Not required for this quotation.

• CIDB grading: Tenderers should have a CIDB contractor grading designation of 3 ME or higher, or be capable of registration within 21 working days after closing.
• Central Supplier Database (CSD) registration is mandatory.
• Submit a valid Letter of Good Standing for COIDA, not expired at bid closing.
• Submit required B-BBEE documentation: SANAS accredited B-BBEE Certificate or sworn affidavit for EME/QSE. For specific goals, provide proof of ownership and location.
• Submit PA-16 Preference Points Claim Form.
• Trusts, consortia, or joint ventures must submit a consolidated B-BBEE Certificate from a SANAS accredited provider.
• Submit PA-40 Declaration of Designated Groups.

• A valid Letter of Good Standing for COIDA is required, not expired at bid closing.

• The contract is rates-based with estimated quantities; no guarantee of purchase volumes.
• Provisional amounts may be used at the Department's sole discretion.
• The Form of Offer and Acceptance (DPW-07) must be submitted if requested.
• Security: Not required for this quotation.
• The Department may negotiate price with preferred tenderers.

• No functionality evaluation.
• 80/20 preference points system applies.
• Specific goals points detailed for black ownership, location, women, disability, and youth ownership.