Gqeberha (port elizabeth) st albans prison: boiler operations and repairs for a period of five (5) months.

Project description:boiler operations and repairs at st albans prison for a period of five (5) months

{"closingDate":"22 July 2026","closingTime":"11H00","briefingSession":"{"date":null,"time":null,"venue":null,"is_compulsory":false}"}

9. Compulsory bid briefing/ clarification/ site inspection meeting

Details of Compulsory Briefing/ Clarification / Site Inspection Meeting (if any):

Venue: N/A

Virtual meeting link: (Type link here or indicate "N/A")

N/a

Date: N/A Starting time:

{"name":null,"email":"[email protected]","phone":"041 408 2181","department":"Public Works and Infrastructure Bid No: GQET-26/27-03","address":"download on e-Tender portal www.etenders.gov.za"}

4.2 Indicate administrative requirements applicable for this tender. Tenderers may be required to submit the below documents where applicable.

The Employer reserves the right to request further information regarding the undermentioned criteria.

Failing to submit further clarification and/or documentation within seven (7) calendar days from request or as specifically indicated, will disqualify the tender offer from further consideration.

1. Submission of (PA-11): Bidder’s disclosure

Any correction to be initialled by the person authorised to sign the tender documentation as per PA 15.1 or PA 15.2 resolution of board/s of directors / or PA15.3 Special Resolution of Consortia or JV’s.

Submission of applicable (PA-15.1, PA-15.2, PA-15.3): Resolution by the legal entity, or consortium / joint venture, authorising a dedicated person(s) to sign documents on behalf of the firm / consortium / joint venture.

All parts of tender documents submitted must be fully completed in ink and signed where required.

5. Submission of (PA 40): Declaration of Designated Groups.

Upon request, submission of a completed security clearance application form with supporting documentation and information as required. Security clearance form will be provided by the Employer for projects requiring a security clearance.

Submission of a DPW-09 (EC): Particulars of tender’s Projects. Bidders may use “own” form or portfolio documents”. The details of all the tenderer’s current and previous projects must however be the same as the details of the DPW-09 (PSB) form. Bidders are required to sign and date the DPW-09 (EC)- when and cross-reference the document if “ own form or portfolio document” is “own form or portfolio document”

Submission of DPW-21 (EC): Record of addenda of tender documents: Bidders may be requested to confirm receipt or compliance with the record of addenda if the Record of addenda was not submitted with the bid at closing date.

9. Pa 10: FM general conditions of contract

Registered on CIDB with 3 ME or higher grading (or proof of application for upgrade/correction within 21 working days); registered on National Treasury CSD; valid COIDA letter of good standing; minimum key staff with required qualifications; not disqualified for multiple bids, collusion, or CIDB non-compliance; must submit all mandatory returnable documents; must price all BOQ items and indicate mark-up percentage.

Period of five (5) months

Bid Closing date & Wednesday, 22 July 2026 11H00

Time

Bid Briefing Date

& Time N/A N/A

(If applicable)

Venue N/A

Thabisa Ngesi [email protected]

SCM specific

Enquiries: 041 408 2009 n/a

Technical /

Portia U Mvana [email protected]

Project

Specific

041 408 2181 082 327 4062

Enquiries

Bid Document

Free of Charge

Price

Procurement Plan

N/a

Reference Number

Points to be allocated

for an area for work to

Eastern Cape Province be done or services to

be done in that area

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Boiler operations and repairs at st albans prison for a period of five (5) months

counter offer. The counter offer which will be given to the next highest scoring bidder, will be the

R-value of the financial offer of the highest scoring bidder, provided that the highest scoring bidder’s

financial offer is reasonable and market related or

d) If the highest point scorer’s financial offer is not market related and the next highest scoring bidder’s

financial offer is market related, the bidder will be appointed at its tendered price.

e) If the highest point scorer’s financial offer is not market related (i.e. too low) and the next highest

scoring bidder’s financial offer is also not market related (i.e. too high), it will be given a market

related counter offer.

f) If the bidder during the negotiation declines the counter offer (if any), the Department reserves the

right to negotiate with the next highest bidder up to the last bidder and the same methodology will

be followed.

g) The Department may only award more than one of these bids to a bidder, once all responsive

bidders has been afforded an opportunity to select. The process above will repeat, for any

remaining items, and will start again from the highest scoring bidder in price and specific goals

downwards.

h) The Department may also award the same service provider(s) more than one bid if there is (are)

no other responsive(s) bidders for the particular bid/area.

6.8 The Department also reserves the right to withdraw before the closing or cancel any of the bids listed in

the bids listed in the Objective Criteria after the closing date should the need arise.

6.9 Should the Department withdraw or cancel any bid(s) which are part of the Objective Criteria the following

conditions will apply:

a. The bidding process will proceed as the need for the remaining goods or services still exist

b. The Objective Criteria will still be applicable on the remaining bids,

c. The withdrawn or cancelled bids will be omitted from the Objective Criteria,

d. The remaining bids will be evaluated and finalized in accordance with the remaining bid rules and

minimum required qualifications and CV’s (if applicable).

14. Upon request, submit a fully completed form of Offer and Acceptance (DPW -07)

Upon request, a Non-VAT vendor who included VAT in their prices, must within 21 days, submit

proof that they have registered as VAT-vendor with SARS.

4.3 Indicate administrative requirements applicable for specific goals, Tenderers will not be required

to submit the below document if not provided in the original tender proposals, Failure to comply

with the criteria stated hereunder shall result in the tenderer not allocated points for specific

goals.

Submission of (PA-16): Preference Points Claim Form in terms of the Preferential Procurement

1 Regulations 2022

A trust, consortium or joint venture (including unincorporated consortia and joint ventures) must

2 submit a consolidated B-BBEE Certificate issued by a SANAS accredited service provider

a. The table should be completed for the details of the minimum key staff offered for this

bid

b. Qualifications of the minimum key staff nominated for the bid must be submitted with

the bid.

c. CV’s of the minimum key staff nominated for the bid (as indicated in the table above)

must be submitted with the bid. (Only if required by the substantive criteria)

2. If the minimum required key staff‘s qualifications and CV’s (if applicable) is submitted, but the

table is not completed, bidders will not be disqualified. During evaluation, the bidder’s offer

will be “deemed responsive” (if it complies with the substantive criteria). Bidders will be

allowed to complete this table (if necessary).

considered if:

a. The qualifications of the additional resources (if indicated in the table above) are

submitted with the bid.

b. CV’s of the additional resources/ key staff (if indicated in the table above) are be

submitted with the bid. (Only if required by the substantive criteria)

4. If the qualifications of a key resource(s) and or CV’s (if applicable) are not submitted with the

bid, it will deemed that the key resource(s) do(es) not have the relevant qualifications (or

experience if applicable).

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Summary of bid information ............................................................................................. 3

PA-04 (EC): notice and invitation for quotation ........................................................................ 4

1. Required CIDB grading .......................................................................................................................... 4
2. Functionality criteria applicable ............................................................................................... 4
3. Evaluation method for responsive bids ................................................................................... 4
4. Responsiveness criteria ..................................................................................................................... 5
5. Method to be used to calculate points for specific goals......................................... 7
6. Collection of tender documents ................................................................................................. 9
7. Compulsory bid briefing/ clarification/ site inspection meeting ............................. 9
8. Enquiries ................................................................................................................................................... 9
9. Deposit / return of tender documents ................................................................................ 10

Details of keystaff of the bidder for the execution of this bid .................................. 11

Evaluation on functionality .......................................................................................................... 12

Pricing schedule/ billl of quantities ......................................................................................... 13

DPW-07: form of offer and acceptance...................................................................................... 15

PA-11: bidder’s disclosure ............................................................................................................... 19

PA-15.1: resolution of board of directors ............................................................................. 22

PA-15.2: resolution of board of directors to enter into consortia or joint

Ventures ................................................................................................................................................... 24

PA-15.3: special resolution of consortia or joint ventures .......................................... 26

DPW-16. tender briefing meeting certificate .......................................................................... 29

DPW-21: record of addenda to tender documents ............................................................... 30

Pa- 40: declaration of designated groups for preferential procurement ............ 31

DPW-09 particulars of tenderer’s projects ........................................................................... 33

PA-16: preference points claim form in terms of the preferential procurement

Regulations 2022 ................................................................................................................................... 35

B-bbee exempted affidavit for exempted micro enterprises .......................................... 40

(Issued in terms of the amended construction sector code) ......................................... 40

Special conditions of bid (SCB-01) ................................................................................................. 42

Facilities management conditions of contract (DPW) ........................................................ 48

Terms of reference/ specifications ............................................................................................ 67

Drpw – 05 (EC) contract data .......................................................................................................... 68

Testimonial template NO. 1 ............................................................................................................... 95

Testimonial template NO. 2 ............................................................................................................... 96

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Boiler operations and repairs at st albans prison for a period of five (5) months

Details of Compulsory Briefing/ Clarification / Site Inspection Meeting (if any):

Venue: N/A

Virtual meeting link: (Type link here or indicate "N/A")

N/a

Date: N/A Starting time:

10. Enquiries

10.1 Technical enquiries may be addressed to:

DPWI Project Manager Portia U Mvana Telephone no: 041 408 2181

Cellular phone no 082 327 4062 Fax no: N/A

E-mail [email protected]

10.2 SCM enquiries may be addressed to:

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Boiler operations and repairs at st albans prison for a period of five (5) months

Bidders must comply with DPW-21 (EC): Record of Addenda to tender documents, if any. Bids

will be evaluated in accordance with published addendum or Erratum

Bidders must fully price the Bill of Quantities (BOQ) or Pricing Schedule in the document. If any

item or element of the BOQ or pricing schedule is not priced, the bidder will be disqualified.

allocated

out of 20

1. An EME or QSE or any entity which 10

• SANAS Accredited BBBEE Certificate or

is at least 51% owned by black sworn affidavit where applicable.

people.

2. Located in Eastern Cape Province 2

• Official Municipal Rates Statement which is in

for work to be done or services to the name of the bidder.

be rendered in the Eastern Cape Or

Province.

• Any Account or statement which is in the name

of the Bidder.

Or

• Permission To Occupy from local chief in case

of rural areas (PTO) which is in the name of the

bidder.

Or

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Boiler operations and repairs at st albans prison for a period of five (5) months

v) The actual volumes/ quantities are not guaranteed during the contract period and might

increase or decrease, depending on the need of the Department.

vi) The total bid price as per the pricing schedules will be used for evaluation purposes only and

the contract will not be limited/ linked to the contract value or the estimated volumes/ quantities.

vii) No adjustment in tendered rates will be allowed, if the actual volumes/ quantities differs from

the volumes/ quantities specified in the bid document.

i) Provisional amounts has been provided in this tender document and the Department reserves

the right to:

a. Not use this provisional amounts or

b. To use only a portion of the provisional amounts or

c. Use the entire provisional amount

d. Exceed the provisional amount

ii) The contracted service provider therefore does not have any right or to demand the Department

to use the provisional amount provided.

iii) The need to use any/ amount from provisional amount will be identified on the sole discretion

of the Department.

iv) Bidders must indicate their percentage mark-up on the provisional amount and failure to comply

will lead to elimination.

v) Should the Department use an amount from provisional amount, the bidder will be

compensated as follows:

a. Actual cost incurred plus the mark-up (as indicated by the bidder in the pricing schedule)

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Part 1 Agreements and contract data, (which includes this agreement)

Part 2 Pricing data

Part 3 Scope of work.

Part 4 Site information

and drawings (where applicable) and documents or parts thereof, which may be incorporated by reference into

Parts 1 to 4 above.

contractor grading designation of 3 ME

Central Supplier Database (CSD)

joint venture agreement with the parties listed under item

joint venture agreement and the Contract with the Department in respect of the project under item 1 above

joint venture agreement, for whatever reason, shall give the Department 30 days’ written notice of such intention

joint venture agreement in relation to the Contract with the Department referred to

joint venture agreement and the Contract with the Department in

Power of Attorney, signed by all the

power of attorney, signed by the Directors / Members /

power of attorney are to be attached

power of attorney, signed by the Directors / Members / Partners holding a

power of attorney are to

Bidders must fully price the Bill of Quantities (BOQ) or Pricing Schedule in the document. If any

item or element of the BOQ or pricing schedule is not priced, the bidder will be disqualified.

11. Bidders must be registered on the National Treasury’s Central Supplier Database (CSD)

Pricing schedule/ billl of quantities ......................................................................................... 13

DPW-07: form of offer and acceptance...................................................................................... 15

Submission of a valid letter of Good Standing for COIDA issued by the Department of Labour,

Quantities (BOQ) or the Scope of Works or CIDB class of construction works of this bid. The

letter of Good Standing with COIDA must not be expired at the closing date of the bid.

b. Qualifications of the minimum key staff nominated for the bid must be submitted with

c. CV’s of the minimum key staff nominated for the bid (as indicated in the table above)

2. If the minimum required key staff‘s qualifications and CV’s (if applicable) is submitted, but the

a. The qualifications of the additional resources (if indicated in the table above) are

b. CV’s of the additional resources/ key staff (if indicated in the table above) are be

4. If the qualifications of a key resource(s) and or CV’s (if applicable) are not submitted with the

bid, it will deemed that the key resource(s) do(es) not have the relevant qualifications (or

B-BBEE Details: ......................................... 29

DPW-21: record of addenda to tender documents ............................................................... 30

Pa- 40: declaration of designated groups for preferential procurement ............ 31

DPW-09 particulars of tenderer’s projects ........................................................................... 33

PA-16: preference points claim form in terms of the preferential procurement

Regulations 2022 ................................................................................................................................... 35

B-bbee exempted affidavit for exempted micro enterprises .......................................... 40

(Issued in terms of the amended construction sector code) ......................................... 40

Special conditions of bid (SCB-01) ................................................................................................. 42

Facilities management conditions of contract (DPW) ........................................................ 48

Terms of reference/ specifications ............................................................................................ 67

Drpw – 05 (EC) contract data .......................................................................................................... 68

Testimonial template NO. 1 ............................................................................................................... 95

Testimonial template NO. 2 ............................................................................................................... 96

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Business General

public works

& infrastructure

Department: Public Works and Infrastructure

5.1 For procurement transaction with rand value greater than R1 Million and up to R50 Million (Inclusive of all applicable taxes) the specific goals listed in table 1 below are applicable.

Serial Specific Goals Preference Documentation to be submitted by bidders to

No Points validate their claim for points

allocated

out of 20

1. An EME or QSE or any entity which 10

• SANAS Accredited BBBEE Certificate or

is at least 51% owned by black sworn affidavit where applicable.

people.

2. Located in Eastern Cape Province 2

• Official Municipal Rates Statement which is in

the name of the bidder.

Or

• Any Account or statement which is in the name

of the Bidder.

Or

• Permission To Occupy from local chief in case

of rural areas (PTO) which is in the name of the

bidder.

Or

• Lease Agreement which is in the name of the

bidder.

3. An EME or QSE or any entity which 4

• SANAS Accredited BBBEE Certificate or

is at least 51% owned by black sworn affidavit where applicable.

women

4. An EME or QSE or any entity which 2

• SANAS Accredited BBBEE Certificate or

is at least 51% owned by black sworn affidavit where applicable.

people with disability and

• Medical Certificate indicating that the disability

is permanent

or

• South African Social Security Agency

(SASSA) registration indicating that the

disability is permanent

Or

• National Council for Persons with Physical

Disability in South Africa registration

(Ncppdsa)

5. An EME or QSE or any entity which 2

• ID Copy and SANAS Accredited BBBEE

is at least 51% owned by black youth Certificate or sworn affidavit where applicable.

10. before the bid closing date. Bids will be evaluated in accordance with the published addendums

or erratum.

11. Bidders must be registered on the National Treasury’s Central Supplier Database (CSD)

I DECLARE THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT. I

Accept that the state may reject the bid or act against me in terms of paragraph 6

Of PFMA SCM instruction /22 on preventing and combating abuse in the supply

i) The Department will enter into a rates-based contract with the successful bidder(s)

ii) The volumes/ quantities in this bid document are estimated volumes/ quantities only.

iii) The volumes/ quantities are not to be construed as a guarantee to purchase any or all

quantities. .

iv) The Department does not guarantee the purchase of any volumes or quantities under this

acceptance, the Tenderer offers to perform all of the obligations and responsibilities of the Service Provider under

the contract including compliance with all its terms and conditions according to their true intent and meaning for

an amount to be determined in accordance with the conditions of contract identified in the contract data.

THE OFFERED TOTAL OF THE PRICES INCLUSIVE OF VALUE ADDED TAX (All applicable taxes” includes

value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies) IS:

Rand (in words):

Rand in figures: R

The award of the tender may be subjected to price negotiation with the preferred tender(s). The negotiated and agreed price will be

considered for acceptance as a firm and final offer.

(1) Cash deposit of 2.5% of the Contract Sum (excl. VAT) Yes No

(2) Variable guarantee of 2.5% of the Contract Sum (excl. VAT) (DPW-10.5: FM) Yes No

(3) Retention of 2.5% of the Contract Sum (excl. VAT) Yes No

(4) 1.25% cash deposit and 1.25% retention of the Contract Sum (excl. VAT) Yes No

Term Insurance Act, 1998 (Act ) or by a bank duly registered in terms of the Banks Act, 1990 (Act ) on the pro-forma referred to above. No alterations or amendments of the wording of the pro-forma will be

accepted.

of deviations (if any), contact the Employer’s agent (whose details are given in the contract data) to arrange the

delivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of

the conditions of contract identified in the contract data. Failure to fulfil any of these obligations in accordance

with those terms shall constitute a repudiation of this agreement.

be, and is hereby, authorized to sign a consortium/joint venture agreement with the parties listed under item

1 above, and any and all other documents and/or correspondence in connection with and relating to the

consortium/joint venture, in respect of the project described under item 1 above.

2 The Enterprise accept joint and several liability with the parties listed under item 1 above for the due fulfilment

of the obligations of the joint venture deriving from, and in any way connected with, the Contract to be entered

into with the Department in respect of the project described under item 1 above.

It is estimated that tenderers should have a CIDB contractor grading designation of 3 ME/ 3 ME or higher.

2. Functionality criteria applicable ............................................................................................... 4
3. Evaluation method for responsive bids ................................................................................... 4
4. Method to be used to calculate points for specific goals......................................... 7

Evaluation on functionality .......................................................................................................... 12

to 100. Weightings will be multiplied by the scores allocated during the evaluation process to arrive

at the total functionality points)

Minimum functionality score to qualify for further evaluation: N/A

(Total minimum qualifying score for functionality is 50 Percent, any deviation below or above the 50 Percent, provide motivation below)

3. Evaluation method for responsive bids

3.1. The following Evaluation Method for responsive bids will be applicable

Method 1 (Financial offer) Method 2 (Financial and Preference offer)

3.2. The 80/20 Preference points scoring system will be applicable for this bid

1The points allocated to each functionality criterion should not be generic but should be determined separately for each

PA-16: preference points claim form in terms of the preferential procurement

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas

PA-16: preference points claim form in terms of the prefer

2. Functionality criteria applicable

2.1 The Bid will not be evaluated on Functionality

Functionality criteria1: Weighting factor

(Weights for functionality must add up to 100. Weightings will be multiplied by the scores allocated during the evaluation process to arrive