Border management authority (bma) invites prospective bidders for expression of interest to appoint the panel of service providers with the ability to supply and deliver office furniture for period of 36 months for the head office and ports of entry

ABILITY TO SUPPLY AND DELIVER OFFICE FURNITURE FOR PERIOD OF 36 MONTHS FOR THE HEAD OFFICE AND PORTS OF ENTRY. The objective (aim) of this expression of interest is: period of 36 months with the ability to supply and deliver office furniture for ports of entry as listed in the document for all four (4) Regions and Head Office. BACKGROUND: In July 2020, the President assented to the Border Management Authority (BMA) Act, 2020 into law. Subsequent to the passing of the legislation, border law enforcement functions were transferred to the Minister of Home Affairs through a proclamation. The purpose is to ensure employee well-being, productivity and a positive work environment. BMA House 67 Koranna Avenue, Doringkloof, Centurion. Ports of entry listed across four regions including Beitbridge, Groblersbridge, Polokwane International Airport, Kopfontein, Pondrift, Bray, Stockport, Swartkopfontein, Tshidilamolomo, Makopong, Makgobistad, Derdepoort, Golela, Oshoek, Durban Harbour, Lebombo, Emahlathini, Mananga, Nerston, Onverwacht, Mahamba, Kruger Mpumalanga, Bothashoop, Peka Bridge, Ladybrand, Wepener, Zastron, Bram Fischer International Airport, Port Health Services, Vioolsdrift, Onseepkans, Nakop, Twee Rivieren, Gemsbok, Mc Carthy's Rust, Sendelingsdrift, Middelputs, Upington International Airport, Tele Bridge, East London Harbour, Cape Town International Airport, Cape Town Harbour, Mossel Bay.

{"closingDate":"14 AUGUST 2026","closingTime":"11h00","briefingSession":"{"date":"30 September 2025","time":"11h00","venue":"IONS / TERMS OF REFERENCE","is_compulsory":false}"}

OFFICIAL BRIEFING SESSION FORM. This is to certify that (name) .................................................................................. Visited and inspected the site on ..............................................................(date) ....................................................................................................................... (Print Name) Date: .................................................... ....................................................................................................................... signature of entity representative (print name) entity stamp

{"name":null,"email":"[email protected]","phone":null,"department":"Supply Chain Management","address":null}

Returnable Documents: NAME OF CONTACT PERSON (IN BLOCK LETTERS, PLEASE) ...................................

SECTION E DECLARATION THAT INFORMATION ON CENTRAL SUPPLIER DATABASE IS CORRECT AND UP TO DATE (To be completed by bidder). RESOLUTION TO SIGN ON BEHALF OF COMPANY. SECTION F SBD 4 BIDDER'S DISCLOSURE. Authority to Sign on Behalf of The Company. SBD 4 form: Bidders Disclosure. Declaration of Interest. Certificate of Correctness of Information Supplied.

quality standards have been met. Disputes as to what constitutes a reasonable standard will be referred to

The evaluation will be evaluated as follows

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

Disqualified at the bid evaluation process.

1. Objectives

1.1 The objective (aim) of this expression of interest is:

For the Border Management Authority to appoint a panel of suitably service providers for a

period of 36 months with the ability to supply and deliver office furniture for ports of entry as

listed in the document for all four (4) Regions and Head Office.

2.1 In July 2020, the President assented to the Border Management Authority (BMA)

Act, 2020 into law. Subsequent to the passing of the legislation, border law

enforcement functions were transferred to the Minister of Home Affairs through a

Presidential Proclamation. To this end, the BMA was formally established as an

independent National Public Entity in terms of Schedule 3A of the Public Finance

Management Act (PFMA), 1999 on 1 April 2023.

2.2 In terms of the BMA Act, 2020, the BMA is mandated to carry out the following

functions:

a) Facilitate and manage the legitimate movement of persons within the border law

enforcement area and at ports of entry;

b) Facilitate and manage the legitimate movement of goods within the border law

enforcement area and at ports of entry; and

c) Co-operate and co-ordinate its border law enforcement function with other organs

of state, border communities, or any other persons.

2.3 The BMA is a Schedule 3A Public Entity in terms of the Public Finance Management

Act No and came into effect on the 1st of April 2023, serving as the third

law enforcement authority in South Africa. Through the process, the BMA managed

the transfer of five key operational functions of immigration, health, agriculture,

environmental, and access control at the 71 ports of entry across the Country. These

functions emanated from 4 Government Departments, namely, the Department of

Home Affairs (DHA), the Department of Agriculture, Land Reform and Rural

Development (DALRRD), the Department of Health (DOH), and the Department of

Forestry, Fisheries and the Environment (DFFE).

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

2.4 The purpose is to ensure employee well-being, productivity and a positive work

environment.

3. Scope and extent of the work

The appointed panel will be required to:

3.1 Supply, deliver, and install office furniture at BMA Head Office and all ports of entry as

listed below in 3.4.

3.2 Provide furniture on an as-and-when required basis following request for quotations

(RFQs) issued to the panel.

3.3 The appointed panel scope of work shall include, but not be limited to:

a) Office desks (including cluster and L-shaped desks)

b) Office chairs (operational, executive, visitor, and boardroom chairs)

c) Boardroom tables

d) Reception furniture

e) Storage units (cupboards, cabinets, shelving, safes)

f) Any other furniture-related items required by the BMA.

3.4 The service will be rendered in the 4 Regions in the Ports of Entry and Head Office as

indicated in the table below:

Head Office Addresses/nearest town

BMA House 67 Koranna Avenue, Doringkloof, Centurian

Northern Region Addresses/nearest town

1. Beitbridge N1 Musina

2. Groblersbridge N 11 Tomburg

3. Polokwane International Airport Gateway drive N1 Makhado road

Polokwane

4. Ramatlabama Nelson Mandela Drive/N18 Mahikeng

5. Skilpadshek N4 Lobatse Road, Zeerust

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

6. Kopfontein R49 Gaborone Road Zeerust

7. Platjan Platjan, Alldays

8. Pondrift R521 Alldys road

9. Giriyondo Kruger national park Phalaborwa

10. Pafuri Kruger national park

11. Bray Bray border Post,R375 Paddon Road

12. Stockport R510 Lephalale

13. Swartkopfontein B48 Witkleigat Road, Swartkopfontein

Border Post. Zeerust, 2888

14. Tshidilamolomo D4141 Road (Bray Road) Tshidilamolomo

Village Mafikeng

15. Makopong R375 Road (Tosca Road) Makopong

16. Makgobistad D4141 Road (Bray Road) Makgobistad

Village Mafikeng

17. Pilanesburg International Airport Peter Wagner Avenue, Sun City, Mogwase

Road

18. Derdepoort R47 Road Zeerust

Eastern Region

1. Golela MR8 Pongola,3170

2. Oshoek N17 Road Oshoek 2356

3. Customs and Excise Building, Bay Terrace,

South Beach, Durban, 4001

Port Health, Mercury House, 320 Anton

Durban Harbour Lembede street, Durban, 4000 5th Floor

4. Lebombo N4 (road), Komatipoort, Mpumalanga

5. Emahlathini R33; 24km NE of Piet Retief, Mpumalanga

6. Mananga Mananga Border, R571 Road, Mananga.

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

7. Josefsdal R40 to Eswatini

8. Jeppe's Reef End Route R570 Malelane Road,Jeppes

Reef Border Post ,Shongwe Mission ,1331

9. Mahamba R543 Road Mahamba BP

10. Kosi Bay R22 Main Road, Kosibay Land Port

11. Richards Bay Harbour No1 Urania Road and

12. King Shaka International Airport King Shaka Dr, La Mercy, 4407

13. Sani Pass Port of Entry. Sani Pass

Sani Pass Road.Underberg.

14. Bushmansnek Port of Entry. Bushmansnek

Bushmans nek Road. Underberg.

15. Nerston R65 Nerton Port of entry, Amsterdam,2375

16. Onverwacht Border Post, Near P313 Road,

Onverwacht Pongola, 3170

17. R543 Mahamba Road

Waverley

18. Kruger Mpumalanga R538, Mbombela

International Airport

19. Bothashoop R543 Athalia Road

Central Region

1. Phuthaditjhaba

Witsieshoek

Monontsha Pass

Free state

9869

2. Fouriesburg

Caledonspoort

Free State

3. Ficksburg

Ficksburg

Free State

4. Peka Bridge S388/S306 off R26, Clocolan, Free State

5. Ladybrand N8

Maseru Bridge

Free State

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

6. Wepener

Van Rooyen's Gate

Free State

7. 33km SE of Wepener

Sephapu's Gate

Free State

8. 44km NE of Zastron

Makhaleng

Free State

9. Bram Fischer International Airport

Bram Fischer Internation Airport N8 Thaba Nsthu Road

Bloemfontein

10. Red Apple Building

Port Health Services(2nd floor)

City Deep

Cnr 18-22 Houer Road & Merino Avenue

City Deep, Johannesburg

11. OR Tambo International Airport

Terminal A, Mezzanine Floor

OR Tambo International Airport

International Arrivals

Kempton Park

12. Lanseria International Airport

International Arrivals

Lanseria International Airport

Airport Road

Lanseria

13. Waterkloof Airforce Base

Solomon Mahlangu Drive(M10)

Waterkloof Airforce Base

Waterkloof 378-JR

Centurion

Southern Region

1. Alexander Bay Oranjeweg, Alexanderbay Borderpost,

Alexanderbay

2. Vioolsdrift N7 National Road

3. Onseepkans 1 Main Street, Onseepkans

4. Nakop N10 Road, Upington

5. Twee Rivieren R360 Kgalagadi Transfronteer Park, Mier

6. Rietfontein Rietfontein Port of Entry Namibian Road

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

7. Gemsbok Gemsbok Port of Entry Road R360

Askham

8. Mc Carthy's Rust R380 Hotael Road, McCarthysrust,

Kuruman

9. Sendelingsdrift 1 Marshall Street

Sendelingsdrift

10. Middelputs R31 Vanzylsrus, House No. 5, Kurumun

11. Upington International Airport 33 Diedericks Street, Upington

12. Tele Bridge R393 Mdeni Road, Palmietfontein,

Sterkspruit

13. Qacha'nek R56 Moshoeshoe Road, Matatiele

14. Port of Port Elizabeth/Ngqura 30 Pearson Str, Central, PE

Dawid Stuurman

15. East London Harbour 15 Court Street EL

16. Cape Town International Airport Terminal 1, Int Arrivals, CTIA

17. Cape Town Harbour Customs House Building 5th Floor Lower

Heerengracht Foreshore Cape Town

18. Mossel Bay Quay 4, Waterfront Jetty, Mossel Bay

19. Saldanha Bay Main Gate Transnet, Saldanha

20. Logistics requirements

Travelling and accommodation costs for the service providers and/or staff (if necessary)

during the project will be the expense of the service provider.

5. Confidentiality of information

All information shared during this bidding process and implementation of this project

should the service provider be appointed, remains the property of BMA, and should be

kept with the highest confidentiality and cannot be used or shared for any other purpose.

6. Payment method

✓ The service provider will be paid in South African Rands, on a fixed price (Inclusive

of VAT) for the service rendered.

✓ Payment will be made within 30 days of receipt of the approved invoice according

to an agreed payment schedule.

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

5. Use of contract documents and information; inspection.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision

thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the

purchaser in connection therewith, to any person other than a person employed by the supplier in the

16 | P a g e

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any stage during

production or execution or on completion be subject to inspection, the premises of the bidder or contractor

shall be open, at all reasonable hours, for inspection by a representative of the Entity or an organization

acting on behalf of the Entity.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in the

contract, but during the contract period it is decided that inspections shall be carried out, the purchaser

shall itself make the necessary arrangements, including payment arrangements with the testing authority

concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall be defrayed

by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract

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Official briefing session/site inspection certificate: applicable if its complusory physical breifing

N.B.: this form is only to be included and completed when applicable to the bid.

Site/building/institution involved: border management entity

Bid NO: h004l2707oth00087

Service: expresion of interest to appoint the panel of service providers with the

Ability to supply and deliver office furniture for period of 36 months for the head

13. Qacha'nek R56 Moshoeshoe Road, Matatiele

14. Port of Port Elizabeth/Ngqura 30 Pearson Str, Central, PE

The service provider will be remunerated in South African Rands, on a fixed price (Inclusive of VAT) for the service rendered. Payment will be made within 30 days of receipt of the approved invoice according to an agreed payment schedule. Payment will be against the key deliverables as set out in section 4 above, provided professional-level quality standards have been met. Disbursements must not exceed 10% of the total amount paid to the service provider and will be paid only if original receipts are provided against a list of expenses that are agreed in advance of the costs being incurred. Travelling and accommodation costs for the service providers and/or staff (if necessary) during the project will be the expense of the service provider. The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon fulfillment of other obligations stipulated in the contract. Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier. Payment will be made in Rand unless otherwise stipulated in SCC. Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from the prices quoted by the supplier in his bid, with the exception of any price adjustments authorized in SCC or in the purchaser's request for bid validity extension.

Tax compliance status system pin code

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Csd number

CSD Registration Number

Central supplier database is correct and up to date

Central supplier database (csd), a csd number

Central supplier database is correct and up to

Central supplier database with respect to the bidder’s

Name of contact person (in block letters, please) ...................................

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs certificate / pin / csd number.

2.6 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number

VAT registration

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code

B-BBEE Details: OCUMENTS ARE TO BE SUBMITTED THROUGH E-TENDER PORTAL (E-SUBMISSIONS)

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON CONTACT PERSON Jimmy Sibiya

Telephone number telephone number n/a

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone umber code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance status compliance or supplier

SYSTEM PIN: DATABASE No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable box]

Verification sworn affidavit

CERTIFICATE Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR

Preference points for b-bbee]

Are you the

Are you a foreign based

Accredited

Supplier for the goods

REPRESENTATIVE IN Yes No Yes No

/Services /works

South africa for the

Offered?

Goods /services [if yes enclose proof] [if yes, answer part b:3 ]

/Works offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code

From the south african revenue service (SARS) and if not register as per 2.3 Below.

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

B-BBEE STATUS LEVEL [TICK APPLICABLE BOX] VERIFICATION CERTIFICATE SWORN AFFIDAVIT Yes No Yes No. [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]. BMA supports the spirit of economic empowerment and recognizes that real empowerment can only be achieved through individuals and businesses conducting themselves in accordance with the Constitution and in an honest, fair, equitable, transparent and legally compliant manner. Against this background the BMA does not support any form of fronting.

online without changing any words. Photocopies of the original Bids documentation may be used, but an

original signature must appear on such photocopies.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense

incurred in the preparation and submission of a bid. Where applicable a non-refundable fee for documents

may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The

Government Tender Bulletin may be obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties are

imposed, or the amount of a provisional payment or anti-dumping or countervailing right is increased in

respect of any dumped or subsidized import, the State is not liable for any amount so required or imposed,

or for the amount of any such increase. When, after the said date, such a provisional payment is no longer

required or any such anti-dumping or countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable difference shall on demand be paid

forthwith by the contractor to the State or the State may deduct such amounts from moneys (if any) which

may otherwise be due to the contractor in regard to supplies or services which he delivered or rendered,

or is to deliver or render in terms of the contract or any other contract or any other amount which may be

due to him.

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail

and any other notice to him shall be posted by ordinary mail to the address furnished in his bid or to the

address notified later by him in writing and such posting shall be deemed to be proper service of such

notice

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been

given, shall be reckoned from the date of posting of such notice.

independent National Public Entity in terms of Schedule 3A of the Public Finance

Management Act (PFMA), 1999 on 1 April 2023.

2.2 In terms of the BMA Act, 2020, the BMA is mandated to carry out the following

functions:

a) Facilitate and manage the legitimate movement of persons within the border law

enforcement area and at ports of entry;

b) Facilitate and manage the legitimate movement of goods within the border law

enforcement area and at ports of entry; and

c) Co-operate and co-ordinate its border law enforcement function with other organs

of state, border communities, or any other persons.

2.3 The BMA is a Schedule 3A Public Entity in terms of the Public Finance Management

Act No and came into effect on the 1st of April 2023, serving as the third

law enforcement authority in South Africa. Through the process, the BMA managed

the transfer of five key operational functions of immigration, health, agriculture,

environmental, and access control at the 71 ports of entry across the Country. These

functions emanated from 4 Government Departments, namely, the Department of

Home Affairs (DHA), the Department of Agriculture, Land Reform and Rural

Development (DALRRD), the Department of Health (DOH), and the Department of

Forestry, Fisheries and the Environment (DFFE).

25 | P a g e

3.1 Supply, deliver, and install office furniture at BMA Head Office and all ports of entry as

listed below in 3.4.

3.2 Provide furniture on an as-and-when required basis following request for quotations

(RFQs) issued to the panel.

3.3 The appointed panel scope of work shall include, but not be limited to:

a) Office desks (including cluster and L-shaped desks)

b) Office chairs (operational, executive, visitor, and boardroom chairs)

c) Boardroom tables

d) Reception furniture

e) Storage units (cupboards, cabinets, shelving, safes)

f) Any other furniture-related items required by the BMA.

3.4 The service will be rendered in the 4 Regions in the Ports of Entry and Head Office as

indicated in the table below:

4. Ramatlabama Nelson Mandela Drive/N18 Mahikeng

5. Skilpadshek N4 Lobatse Road, Zeerust

26 | P a g e

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

7. Josefsdal R40 to Eswatini

8. Jeppe's Reef End Route R570 Malelane Road,Jeppes

Reef Border Post ,Shongwe Mission ,1331

9. Mahamba R543 Road Mahamba BP

10. Kosi Bay R22 Main Road, Kosibay Land Port

11. Richards Bay Harbour No1 Urania Road and

12. King Shaka International Airport King Shaka Dr, La Mercy, 4407

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or

current models, and that they incorporate all recent improvements in design and materials unless provided

otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall

have no defect, arising from design, materials, or workmanship (except when the design and/or material is

required by the purchaser’s specifications) or from any act or omission of the supplier, that may develop

under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case

may be, have been delivered to and accepted at the final destination indicated in the contract, or for

eighteen (18) months after the date of shipment from the port or place of loading in the source country,

whichever period concludes earlier, unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable

speed, repair or replace the defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the

purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and

expense and without prejudice to any other rights which the purchaser may have against the supplier under

the contract.

16. Payment

16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified in

Scc.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and

upon fulfillment of other obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after

submission of an invoice or claim by the supplier.

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17. Prices

17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not vary

from the prices quoted by the supplier in his bid, with the exception of any price adjustments authorized in

SCC or in the purchaser’s request for bid validity extension, as the case may be.

18. Contract amendments

18.1 No variation in or modification of the terms of the contract shall be made except by written amendment

signed by the parties concerned.

19. Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with

the purchaser’s prior written consent.

20. Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not

already specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier from

any liability or obligation under the contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the

time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter

conditions impeding timely delivery of the goods and performance of services, the supplier shall promptly

notify the purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as

practicable after receipt of the supplier’s notice, the purchaser shall evaluate the situation and may at his

discretion extend the supplier’s time for performance, with or without the imposition of penalties, in which

case the extension shall be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national

entity, Provincial entity, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services

executed if an emergency arises, the supplier’s point of supply is not situated at or near the place where

the supplies are required, or the supplier’s services are not readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery

obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless

an extension of time is agreed upon pursuant to GCC Clause 21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without

cancelling the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in

substitution of the goods not supplied in conformity with the contract and to return any goods delivered later

at the supplier’s expense and risk, or to cancel the contract and buy such goods as may be required to

complete the contract and without prejudice to his other rights, be entitled to claim damages from the

supplier.

22. Penalties

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services

within the period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies

under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of

the delayed goods or unperformed services using the current prime interest rate calculated for each day of

the delay until actual delivery or performance. The purchaser may also consider termination of the contract

pursuant to GCC Clause 23.

23. Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default

sent to the supplier, may terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or

within any extension thereof granted by the purchaser pursuant to GCC Clause 21.2;

(b) if the Supplier fails to perform any other obligation(s) under the contract; or

(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in

competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon

such terms and in such manner as it deems appropriate, goods, works or services similar to those

undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar goods,

works or services. However, the supplier shall continue performance of the contract to the extent not

terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a

restriction penalty on the supplier by prohibiting such supplier from doing business with the public sector

for a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the

supplier will be allowed a time period of not more than fourteen (14) days to provide reasons why the

envisaged restriction should not be imposed. Should the supplier fail to respond within the stipulated

fourteen (14) days the purchaser may regard the intended penalty as not objected against and may impose

it on the supplier.

23.5 Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the

Accounting Officer / Authority, also be applicable to any other enterprise or any partner, manager, director

or other person who wholly or partly exercises or exercised or may exercise control over the enterprise of

the first-mentioned person, and with which enterprise or person the first-mentioned person, is or was in the

opinion of the Accounting Officer / Authority actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the

National Treasury, with the following information:

(i) the name and address of the supplier and / or person restricted by the purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction.

These details will be loaded in the National Treasury’s central database of suppliers or persons prohibited

from doing business with the public sector.

23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and

Combating of Corrupt Activities Act, No. , the court may also rule that such person’s name be

endorsed on the Register for Tender Defaulters. When a person’s name has been endorsed on the

Register, the person will be prohibited from doing business with the public sector for a period not less than

five years and not more than 10 years. The National Treasury is empowered to determine the period of

restriction and each case will be dealt with on its own merits. According to section 32 of the Act the Register

must be open to the public. The Register can be perused on the National Treasury website.

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

24. Anti-dumping and countervailing duties and rights

24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties are

imposed, or the amount of a provisional payment or anti-dumping or countervailing right is increased in

respect of any dumped or subsidized import, the State is not liable for any amount so required or imposed,

or for the amount of any such increase. When, after the said date, such a provisional payment is no longer

required or any such anti-dumping or countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable difference shall on demand be paid

forthwith by the contractor to the State or the State may deduct such amounts from moneys (if any) which

may otherwise be due to the contractor in regard to supplies or services which he delivered or rendered,

or is to deliver or render in terms of the contract or any other contract or any other amount which may be

due to him.

25. Force Majeure

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of

its performance security, damages, or termination for default if and to the extent that his delay in

performance or other failure to perform his obligations under the contract is the result of an event of force

majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such

condition and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall

continue to perform its obligations under the contract as far as is reasonably practical, and shall seek all

reasonable alternative means for performance not prevented by the force majeure event.

26. Termination for insolvency

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier

becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the

supplier, provided that such termination will not prejudice or affect any right of action or remedy which has

accrued or will accrue thereafter to the purchaser.

27. Settlement of Disputes

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in

connection with or arising out of the contract, the parties shall make every effort to resolve amicably such

dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual

consultation, then either the purchaser or the supplier may give notice to the other party of his intention to

commence with mediation. No mediation in respect of this matter may be commenced unless such notice

is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African

court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.

27.5 Notwithstanding any reference to mediation and/or court proceedings herein,

(a) the parties shall continue to perform their respective obligations under the contract unless they

otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28. Limitation of liability

28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any

indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest

costs, provided that this exclusion shall not apply to any obligation of the supplier to pay penalties

and/or damages to the purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or

otherwise, shall not exceed the total contract price, provided that this limitation shall not apply to

the cost of repairing or replacing defective equipment.

29. Governing language

29.1 The contract shall be written in English. All correspondence and other documents pertaining to the contract

that is exchanged by the parties shall also be written in English.

30. Applicable law

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified in SCC.

31. Notices

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail

and any other notice to him shall be posted by ordinary mail to the address furnished in his bid or to the

address notified later by him in writing and such posting shall be deemed to be proper service of such

notice

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been

given, shall be reckoned from the date of posting of such notice.

32. Taxes and duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such

levies imposed outside the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery

of the contracted goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a

bid the Entity must be in possession of a tax clearance certificate, submitted by the bidder. This certificate

must be an original issued by the South African Revenue Services.

33. National Industrial Participation (NIP) Programme

33.1 The NIP Programme administered by the Entity of Trade and Industry shall be applicable to all contracts

that are subject to the NIP obligation.

34 Prohibition of Restrictive practices

34.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement between,

or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is between parties

in a horizontal relationship and if a bidder (s) is / are or a contractor(s) was / were involved in collusive

bidding (or bid rigging).

34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the purchaser, has /

have engaged in the restrictive practice referred to above, the purchaser may refer the matter to the

Competition Commission for investigation and possible imposition of administrative penalties as

contemplated in the Competition Act No. .

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Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

Section h

Official briefing session/site inspection certificate: applicable if its complusory physical breifing

N.B.: this form is only to be included and completed when applicable to the bid.

Site/building/institution involved: border management entity

Bid NO: h004l2707oth00087

Service: expresion of interest to appoint the panel of service providers with the

Ability to supply and deliver office furniture for period of 36 months for the head

Office and ports of entry listed below in this document.

This is to certify that (name) ..................................................................................

On behalf of ...................................................................................................................

Visited and inspected the site on ..............................................................(date)

And is therefore familiar with the circumstances and the scope of the service to be rendered.

.......................................................................................................................

Signature of Bidder or Authorised Representative

(Print Name)

Date: ....................................................

.......................................................................................................................

signature of entity representative

(print name)

entity stamp

24 | P a g e

Supply Chain Management Bid Pack

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

Annexure c

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

• If an incorrect award has been made to remedy the matter in any lawful manner it may deem fit.
• Apply objective criteria
• Service providers are not allowed to utilize employees that are non-South African Citizen, this may

lead to contract termination unless vetted and have work.

• The service provider will be remunerated in South African Rands, on a fixed price (Inclusive of VAT) for

the service rendered.

• Payment will be made within 30 days of receipt of the approved invoice according to an agreed payment

schedule.

• Payment will be against the key deliverables as set out in section 4 above, provided professional-level

quality standards have been met. Disputes as to what constitutes a reasonable standard will be referred to

an agreed provider of arbitration services.

• Disbursements must not exceed 10% of the total amount paid to the service provider and will be paid only

if original receipts are provided against a list of expenses that are agreed in advance of the costs being

incurred.

(a) the offer herein shall remain binding upon me and open for acceptance by the Entity during the validity period

indicated and calculated from the closing time of the bid;

(b) this bid and its acceptance shall be subject to Treasury Regulations 16A issued in terms of the Public Finance

Management Act, 1999, the, with which I/we am fully acquainted;

(c) if I/we withdraw my bid within the period for which I/we have agreed that the bid shall remain open for acceptance,

or fail to fulfil the contract when called upon to do so, the Entity may, without prejudice to its other rights, agree to

the withdrawal of my bid or cancel the contract that may have been entered into between me and the Entity. I/we

will then pay to the Entity any additional expenses incurred by the Entity having either to accept any less favourable

bid or, if fresh bids have to be invited, the additional expenditure incurred by the invitation of fresh bids and by the

subsequent acceptance of any less favourable bid. The Entity shall have the right to recover such additional

expenditure by set-off against monies which may be due to me under this or any other bid or contract or against

any guarantee or deposit that may have been furnished by me or on my behalf for the due fulfillment of this or any

other bid or contract and pending the ascertainment of the amount of such additional expenditure to retain such

monies, guarantee or deposit as security for any loss the Entity may sustain by reason of my default;

(d) if my bid is accepted, the acceptance may be communicated to me by registered post, and that the South African

Post Office Limited shall be treated as delivery agent to me;

(e) the law of the Republic of South Africa shall govern the contract created by the acceptance of my bid and I choose

domicilium citandi et executandi in the Republic at (full physical address) :

............................................................................................................................

.............................................................................................................................

3. I/we furthermore confirm that I/we have satisfied myself as to the correctness and validity of my bid: that the price(s),

rate(s) and preference quoted cover all of the work/item(s) and my obligations under a resulting contract, and I accept

that any mistakes regarding the price(s) and calculations will be at my risk.

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded

in the contract form signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper

performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government

and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the

services are supplied. Goods are produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new product results that is substantially

different in basic characteristics or in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot

or on the specified site in compliance with the conditions of the contract or order, the supplier bearing all

risks and charges involved until the supplies are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower

prices than that of the country of origin and which have the potential to harm the local industries in the RSA.

1.12 ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or

negligence and not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in

its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or

the execution of a contract to the detriment of any bidder, and includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to

deprive the bidder of the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to

supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or

materials which have been or are still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing

15 | P a g e

6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent,

trademark, or industrial design rights arising from use of the goods or any part thereof by the purchaser.

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to

the purchaser the performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss

resulting from the supplier’s failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract or in a freely convertible

currency acceptable to the purchaser and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the

purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the bidding

documents or another form acceptable to the purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than

thirty (30) days following the date of completion of the supplier’s performance obligations under the

contract, including any warranty obligations, unless otherwise specified in SCC.

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

requirements, irrespective of whether such supplies or services are accepted or not, the cost in connection

with these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the

contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected if

found not to comply with the requirements of the contract. Such rejected supplies shall be held at the cost

and risk of the supplier who shall, when called upon, remove them immediately at his own cost and forthwith

substitute them with supplies which do comply with the requirements of the contract. Failing such removal

the rejected supplies shall be returned at the suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the supplier further opportunity to substitute

the rejected supplies, purchase such supplies as may be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on

account of a breach of the conditions thereof, or to act in terms of Clause 23 of GCC.

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

(d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time

agreed by the parties, provided that this service shall not relieve the supplier of any warranty

obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up,

operation, maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods,

shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other

parties by the supplier for similar services.

14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials,

notifications, and information pertaining to spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this

election shall not relieve the supplier of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending termination, in sufficient time to permit

the purchaser to procure needed requirements; and

(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings,

and specifications of the spare parts, if requested.

15. Warranty

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or

current models, and that they incorporate all recent improvements in design and materials unless provided

otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall

have no defect, arising from design, materials, or workmanship (except when the design and/or material is

required by the purchaser’s specifications) or from any act or omission of the supplier, that may develop

under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case

may be, have been delivered to and accepted at the final destination indicated in the contract, or for

eighteen (18) months after the date of shipment from the port or place of loading in the source country,

whichever period concludes earlier, unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable

speed, repair or replace the defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the

purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and

expense and without prejudice to any other rights which the purchaser may have against the supplier under

the contract.

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not

already specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier from

any liability or obligation under the contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the

time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter

conditions impeding timely delivery of the goods and performance of services, the supplier shall promptly

notify the purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as

practicable after receipt of the supplier’s notice, the purchaser shall evaluate the situation and may at his

discretion extend the supplier’s time for performance, with or without the imposition of penalties, in which

case the extension shall be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national

entity, Provincial entity, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services

executed if an emergency arises, the supplier’s point of supply is not situated at or near the place where

the supplies are required, or the supplier’s services are not readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery

obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless

an extension of time is agreed upon pursuant to GCC Clause 21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without

cancelling the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in

substitution of the goods not supplied in conformity with the contract and to return any goods delivered later

at the supplier’s expense and risk, or to cancel the contract and buy such goods as may be required to

complete the contract and without prejudice to his other rights, be entitled to claim damages from the

supplier.

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services

within the period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies

under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of

the delayed goods or unperformed services using the current prime interest rate calculated for each day of

the delay until actual delivery or performance. The purchaser may also consider termination of the contract

pursuant to GCC Clause 23.

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default

sent to the supplier, may terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or

within any extension thereof granted by the purchaser pursuant to GCC Clause 21.2;

(b) if the Supplier fails to perform any other obligation(s) under the contract; or

(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in

competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon

such terms and in such manner as it deems appropriate, goods, works or services similar to those

undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar goods,

works or services. However, the supplier shall continue performance of the contract to the extent not

terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a

restriction penalty on the supplier by prohibiting such supplier from doing business with the public sector

for a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the

supplier will be allowed a time period of not more than fourteen (14) days to provide reasons why the

envisaged restriction should not be imposed. Should the supplier fail to respond within the stipulated

fourteen (14) days the purchaser may regard the intended penalty as not objected against and may impose

it on the supplier.

23.5 Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of

its performance security, damages, or termination for default if and to the extent that his delay in

performance or other failure to perform his obligations under the contract is the result of an event of force

majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such

condition and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall

continue to perform its obligations under the contract as far as is reasonably practical, and shall seek all

reasonable alternative means for performance not prevented by the force majeure event.

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier

becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the

supplier, provided that such termination will not prejudice or affect any right of action or remedy which has

accrued or will accrue thereafter to the purchaser.

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in

connection with or arising out of the contract, the parties shall make every effort to resolve amicably such

dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual

consultation, then either the purchaser or the supplier may give notice to the other party of his intention to

commence with mediation. No mediation in respect of this matter may be commenced unless such notice

is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African

court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.

27.5 Notwithstanding any reference to mediation and/or court proceedings herein,

(a) the parties shall continue to perform their respective obligations under the contract unless they

otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

Invitation to Bid Standardized 30 September 2025

Description: panel for supply and delivery of office furniture RFP number: h004l2707oth00087

Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any

indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest

costs, provided that this exclusion shall not apply to any obligation of the supplier to pay penalties

and/or damages to the purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or

otherwise, shall not exceed the total contract price, provided that this limitation shall not apply to

the cost of repairing or replacing defective equipment.

should the service provider be appointed, remains the property of BMA, and should be

kept with the highest confidentiality and cannot be used or shared for any other purpose.

The closing date is 14 AUGUST 2026 and closing time for Tenders is 11h00. BID NUMBER: H004L2707OTH00087 CLOSING DATE: 14 AUGUST 2026 CLOSING TIME: 11h00. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. PLEASE NOTE THAT THIS CALL FOR BIDS IS SUBJECT TO TREASURY REGULATIONS 16A ISSUED IN TERMS OF THE PUBLIC FINANCE MANAGEMENT ACT, 1999. Border Management Authority reserves the right to call for presentations from shortlisted suppliers or Reserves the Right to accept bids in Whole or In Part. Not to make any award in this bid or accept any proposals submitted. Award the project to more than one (1) Respondent for the same activity. Request further technical/functional information from any Respondent after the closing date. Verify information and documentation of the Respondent(s). Not to accept any of the bid document submitted. To withdraw or amend any of the bid conditions by notice in writing to all Respondents prior to closing of the bid and post award. If an incorrect award has been made to remedy the matter in any lawful manner it may deem fit. Apply objective criteria. Service providers are not allowed to utilize employees that are non-South African Citizen, this may lead to contract termination unless vetted and have work. BMA reserves the right to negotiate with the shortlisted Respondents prior and/or post award. The terms and conditions for negotiations will be communicated to the shortlisted Respondents prior to invitation to negotiations. The negotiation terms and conditions may include presentations and/or site visits.

Download from e-tender. SUBMISSION MUST BE THROUGH E-TENDER (e-submissions). BID DOCUMENTS ARE TO BE SUBMITTED THROUGH E-TENDER PORTAL (e-submission). Telegraphic, telephonic, telex, facsimile, and late Tender Bids will not be accepted. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER'S PROFILE AND TAX STATUS. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE. IF THE SUPPLIER IS NOT REGISTERED AT THE CLOSING TIME OF BID, THE SUPPLIER WILL BE DISQUALIFIED AT THE BID EVALUATION PROCESS. Foreign supplier questionnaire: IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? DOES THE ENTITY HAVE A BRANCH IN THE RSA? DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION?

Queries relating to the issues of these documents may be addressed to [email protected]. BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON: Jimmy Sibiya, TELEPHONE NUMBER: N/A, E-MAIL ADDRESS: [email protected]. TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON: Jimmy Sibiya, E-MAIL ADDRESS: [email protected].