Supply, delivery, assembly and installation of office furniture, filing cabinets, high-density filing systems and electrical appliances – 3-Year contract (LNM005/2026/27)

• Closing date: 13 August 2026.
• Closing time: 11:00.
• No other dates (briefings, site visits, clarification deadlines) are specified in the document.

For bidding procedure enquiries:

• Contact person: Ms Mavhungu E
• Telephone: (015) 633 4545 (also 4538/4537)
• Fax: (015) 633 6896
• Email: [email protected]

For technical enquiries:

• Contact persons: Mr Thomas Khoza / Mr Jonas Sebolelo
• Telephone: (015) 633 4506
• Fax: (015) 633 6896
• Email: [email protected]

Submission address:

• Lepelle-Nkumpi Local Municipality, Civic Centre, Unit 170 BA, Lebowakgomo, 0737.

• Download bid documents free from the municipal website (www.lepelle-nkumpi.gov.za) or E-tenders portal.
• Submit a fully completed, priced bid document sealed in an envelope marked with the bid number and description.
• Deposit the envelope in the bid box at Lepelle-Nkumpi Local Municipality, Civic Centre, Unit 170 BA, Lebowakgomo, 0737, by 11:00 on 13 August 2026.
• Late bids will not be considered. No faxed or emailed bids accepted.
• If using a courier, ensure it is deposited into the bid box before closing; municipal officials are not responsible for accepting courier deliveries.
• Bids remain valid for 90 days from closing. Failure to respond to a validity extension notice will be taken as acceptance.
• The municipality takes no responsibility for documents lost due to poor packaging.

• Completed bid document with bidder name, CSD number, closing date/time, and total offered bid price (VAT inclusive).
• All official forms must be used (not re-typed).
• Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted.
• Bids must be submitted on the official forms provided or online.
• The successful bidder will be required to fill in and sign a written contract form (MBD7).

• Evaluation follows the revised PPPFA Regulations and Municipal Supply Chain Management Policy.
• Uses the 80/20-point system: 80 points for price, 20 points for special goals (B-BBEE and other preferential objectives).
• Mandatory requirements: registration on CSD, tax compliance, no bids from persons in the service of the state.
• The municipality reserves the right to negotiate further conditions with the successful bidder and is not obliged to accept the lowest bid.

Scope: Supply, delivery, assembling and installation of office furniture, filing cabinets, high-density filing systems and electrical appliances as per detailed specifications.

Key items and specifications:

• Midback Operators Chair (adjustable arms): Y400 adjustable armrest, synchro lock mechanism, back tension adjustment, gas height adjustment, black nylon castor base, black netting backrest, seat upholstered in black or grey, Scotch Guard fabric, weight rating not less than 135 kg.
• Mid-Back Chair (no arms): Synchro lock mechanism, back tension adjustment, gas height adjustment, black nylon castor base, black netting backrest, seat upholstered in black or grey, Scotch Guard fabric, weight rating not less than 135 kg.
• Drafting Chair (with armrests): Armrests, 65 cm x 115 cm, metal frame, cushion upholstery, requires customer assembly.
• Heavy Duty High Back Bonded Leather Chair: Swivel & tilt mechanism with 1-position lock, strong large steel star base, class 3 gas lift, black steel armrest with PU padding, max weight capacity 180 kg.
• Classical high back chairs (with arms): Classic Eames High Back Office design, torsion tilt mechanism with stabilizing bar, gas height adjustment, stylish chrome arms, chrome pyramid base.
• Visitor Chair - PU Leather Chrome Exec - Black: Black leather material, chrome arms with padding, chrome sleigh frame, maximum weight 120 kg.
• Ergonomic cashier stools: Ergonomic design, synchro mechanism, anti-shock backrest, lumbar support, tension control, adjustable seat, arms, castors/wheels, headrest, colour black.
• 3-Seater Reception Bench: High-quality cold rolled steel plate and chrome, thickness: arm & leg 1.2mm, back & seat 1.4mm, with beam 1.5mm, unit size H76xW175xD65 cm, weight capacity per seat 150 kg, chrome edging, flat-packed requiring client assembly.
• Panel Leg Office Desk (Titan Executive Desk 32mm): 1900 x 1800 x 732 mm, 32mm melamine top, non-handed/universal storage (can be assembled left or right), includes power management outlets, modesty panel, side storage (3-drawer unit, closed shelf storage with adjustable shelf & open filer unit), steel frame leg (powder coated), various colour options.
• Lockable Mobile Credenza Roller Door: Size 1200mm x 730mm, colour options Ferrara Oak, Havard Cherry, Mahogany, Maple.
• Desk Shell with Fitted Drawers: 2 fitted drawers, lockable top drawer, desk size 1200mm x 800mm, drawer size 400mm (W) x 420mm (D).
• Boardroom Table: Rectangular design, durable laminate wood-grain top, heavy-duty base, seats up to 12 people, colours black, brown, grey, or white.
• Premier Executive Veneer Desk: Executive double pedestal desk with blotter inlay, dimensions 2000 x 1000mm, includes 1200 x 600 combo credenza with CPU cabinet.
• Lockable 4-Tier Cabinet: Adjustable shelves and ferrules, door lock, 330mm height between shelves, colour options Ferrara Oak, Havard Cherry, Mahogany, Maple, average size 1300mm(H) x 900mm(W) x 400mm(D).
• Lockable 4-Drawer Filing Cabinet: Size 500x600x1200mm, 32mm top, 4 drawers with 4 glides, central lock, matching edging, colour options Ferrari Oak, Havard Cherry, Mahogany, Maple.
• Lockable 4 Drawer Steel Filing Cabinet: Size 1320(H) x 470(W) x 630(D), colour grey or black.
• Letter Tray: Colour black or grey.
• High-Density Mobile Filing Systems (7 Bay, 3 Bay, 5 Bay): Durable bays, specific dimensions (e.g., 7-bay: 2320mm height, 3650mm length, 2225mm width), lockable, includes fire-resistant cladding (4mm fibre-cement panels inside side, top, and back steel panels), cabinets metal and grey colour, includes pull-out cradles.
• Pull-out drawers for high-density systems: Universal 400mm deep cabinet, metal and grey colour, includes A4 pull-out drawer/container, stationery drawer, universal cradle/hanging file drawer, working shelf, compatible with 360mm or 400mm deep systems, lockable.
• Locker – Three compartments: Size 1800(H) x 300(W) x 450(D), hasp and staple, colour grey or black.
• Square Punch Waste Bin: Size 300(H) x 240mm diameter.
• Plastic Waste Bin: Size 300(H) x 240mm diameter.
• Bar Fridge: Net volume 90L, A energy rated, integrated handle, reversible door, adjustable levelling feet, LED illumination, Inox door finish, 2-year warranty.
• Top Mount Fridge: A+ energy rated, static, 4-star freezer, net volume 210L (fridge 134L, freezer 76L), integrated handle, interior illumination, weight 38/39 kg, 2-month warranty.
• 750-Watt Manual Microwave: Dimensions 44D x 35.5W x 25.8H cm, colour silver, 20L capacity, programmable.
• Pedestal Fan Chrome: 40 cm, 60 watts or less, 3-speed setting, 4 blades, vertical adjustment fan head, 45 metal round base.

• Pricing must be submitted using the official Pricing Schedule (Form C / Annexure A).
• Prices must be firm and VAT inclusive.
• The pricing schedule requires unit prices for Year 1, Year 2, and Year 3, with a grand total.
• VAT is calculated at 15% on the VAT-exclusive total.

• Pricing must be submitted using the official Pricing Schedule (Form C / Annexure A).
• Prices must be firm and VAT inclusive.
• The bid must include a total bid price.
• The pricing schedule requires unit prices for Year 1, Year 2, and Year 3, with a grand total.
• VAT is calculated at 15% on the VAT-exclusive total.

• All bidders must be registered on the National Treasury Central Supplier Database (CSD). Provide your CSD number.
• Tax Compliance: Bidders must provide a valid Tax Compliance Status (TCS) PIN from SARS or a printed TCS certificate. If no TCS is available but registered on CSD, provide CSD number.
• Foreign suppliers must complete a pre-award questionnaire regarding residency, branch, permanent establishment, income source, and tax liability in RSA.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Bidders must complete and submit mandatory SBD forms including: Declaration of Interest (MBD 4), Preferential Procurement Regulation Form (MBD 6.1), Declaration of Bidder’s Past Supply Chain Management Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9).
• No bids will be considered from persons in the service of the state.
• The successful bidder must sign a written contract form (MBD 7.1).
• The bid includes several mandatory annexures: Pricing Schedule – Firm Prices (MBD 3.1), Declaration of Interest (MBD 4), Declaration for Procurement above R10 million (MBD 5), Preferential Procurement Regulation Form (MBD 6.1), Contract Form (MBD 7.1), Declaration of Bidder’s Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), General Undertakings by the Bidder, General Conditions of Contract (GCC), and Special Conditions of Contract (if any).
• Bids remain valid for 90 days from closing. Failure to reject a validity extension notice will be taken as acceptance.
• The municipality reserves the right to negotiate further conditions with the successful bidder.

• The municipality reserves the right to appoint or not to appoint and is not obliged to accept the lowest bid.
• The municipality reserves the right to negotiate further conditions of the bid and other requirements with the successful bidder.

• Tax compliance: Bidders must ensure compliance with tax obligations and submit their unique PIN issued by SARS to enable the organ of state to view the taxpayer’s profile and tax status.
• Application for TCS certificate or PIN may be made via e-filing.
• Foreign suppliers must complete the pre-award questionnaire in Part B:3.
• Bidders may submit a printed TCS certificate together with the bid.
• In consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Where no TCS is available but the bidder is registered on CSD, a CSD number must be provided.
• Foreign suppliers must answer questions regarding residency, branch, permanent establishment, income source, and tax liability in RSA. If all answers are 'No', it is not a requirement to register for a TCS PIN.
• Failure to provide any of the above particulars may render the bid invalid.

• Supply Chain Management unit – Ms. Mavhungu E (015) 633 4545/4538/4537
• Corporate Service Department – Mr. Thomas Khoza / Jonas Sebolelo (015) 633 4506
• Fax: (015) 633 6896
• Postal address: Private Bag X 07, Chuenespoort, 0745