RFQ: print & installation of high-quality exhibition materials for iziko museums

Iziko national gallery - matereality v2 exhibition

This document contains production specifications for printing and installation of exhibition materials including:

• Educational booklets and exhibition catalogues
• Object labels for artworks
• Promotional posters
• Exhibition signage (titles, text walls, material index wall)

All materials to be produced to final press quality standards with print-ready PDFs supplied. Installation services required at Gardens, Cape Town location.

Phone number 0123456789 listed in document appears to be a placeholder. No formal contact details, email addresses, or submission addresses provided in this production specifications document. Refer to main RFQ for official contact information.

No formal submission guidelines found in this production specifications document. The document is a technical specification sheet only. Bidders should refer to the main RFQ document for submission requirements, closing date, and returnable documents list.

COLOUR PALETTE (Plascon colour codes):

• Baccarat: C14 M75 Y78 K3
• Zenith: C53 M14 Y36 K1
• Teal Atlantic Ocean: C86 M50 Y34 K21
• Spicy Bounty: C17 M63 Y60 K5
• Eastern Wind: C36 M0 Y24 K0
• Atlantis Cliff: C75 M39 Y34 K18
• Sandy Lane: C16 M33 Y27 K3
• Island Breeze: C20 M2 Y15 K0
• Casa del Mar: C56 M27 Y27 K6

Typography:

• Rama Gothic Medium Heavy
• Rama Gothic Condensed Heavy
• Rama Gothic Medium Regular
• Rama Gothic Medium Thin
• Franklin Gothic Book Regular
• 'matereality' text in black or white/colour

Educational booklet:

• Size: A5 (210mm x 148mm) portrait
• Cover: 4pp full colour on 200gsm matt art coated white
• Inside pages: 28pp full colour on 128gsm matt art coated white
• Binding: Saddle stitch (2 staples)
• Quantity: 1000
• Optional: Matt laminated cover (quote separately)
• Delivery: Gardens, Cape Town
• Hard copy proof required before printing
• Print-ready PDF with bleed and crop marks supplied

Exhibition catalogue:

• Size: A5 (210mm x 148mm) portrait
• Cover: 4pp full colour on 200gsm matt art coated white
• Inside pages: 40pp full colour on 128gsm matt art coated white
• Binding: Saddle stitch (2 staples)
• Quantity: 1000
• Optional: Matt laminated cover (quote separately)
• Delivery: Gardens, Cape Town
• Hard copy proof required before printing
• Print-ready PDF with bleed and crop marks supplied

Object labels:

• Size: 120mm wide x 85mm high
• Stock: 3mm Forex board or Maizey MFoam (PVC)
• Quantity: 150
• Print: Direct one colour
• Finish: Cut on border outline, laminate onto board before cutting to prevent skew
• Installation: Exhibition grade 3M double-sided tape, two strips per label along 120mm length
• Delivery and installation: Gardens, Cape Town
• Print-ready PDF supplied

Posters:

• Size: A1 (841mm x 594mm) portrait
• Stock: 170gsm matt white coated
• Quantity: 10
• Delivery: Flat to Gardens, Cape Town
• Digital proof required before printing
• Print-ready PDF supplied

EXHIBITION TITLE SIGNS (x2):

• Size: See detail drawing
• 16mm Supawood board, edged white, fixed to drywall
• Covered with full colour wallpaper with UV varnish coating
• Perspex sheet with vinyl letters fixed to drywall
• Letters according to specified colour codes
• Mount for artwork to be specified
• Quote on installation at Gardens, Cape Town

EXHIBITION TEXT WALLS (x2):

• Size: 2630mm x 2660mm
• Print full colour one side on wallpaper with UV varnish coating
• Must be seamless (no vertical drops)
• Quote on installation at Gardens, Cape Town

MATERIAL INDEX WALL (x1):

• Size: See detail drawing
• 16mm Supawood board frame, painted to match drywall with specified Plascon colour code
• Fix with applicable connections, recess and fill with body filler, sand smooth
• Supawood squares covered with tactile fabrics and materials, slide into frame
• Adjustable legs fixed below frame
• Quote on installation at Gardens, Cape Town

Deliverables summary:

1. Educational Booklet: A5, 28pp + cover, saddle stitch, 1000 copies, deliver to Gardens Cape Town

2. Exhibition Catalogue: A5, 40pp + cover, saddle stitch, 1000 copies, deliver to Gardens Cape Town

3. Object Labels: 120mm x 85mm, PVC board, 150 units, deliver and install Gardens Cape Town

4. Posters: A1 portrait, 170gsm, 10 units, deliver flat to Gardens Cape Town

5. Exhibition Title Signs: 16mm Supawood with wallpaper/UV varnish, 2 units, install Gardens Cape Town

6. Exhibition Text Walls: 2630mm x 2660mm seamless wallpaper, 2 units, install Gardens Cape Town

7. Material Index Wall: Supawood frame with tactile materials, 1 unit, install Gardens Cape Town

All items require print-ready PDFs supplied by client. All installation to be quoted separately at Gardens, Cape Town.

No compliance requirements stated in this production specifications document. Refer to main RFQ for B-BBEE, tax clearance, CSD registration, and other compliance requirements.

Only quality reference found: Final press quality print-ready PDF files required. Hard copy or digital proofs must be submitted for client approval before production proceeds.

Closing Date: 9 July 2026 at 11:00 AM. Briefing session details not clearly stated in the document. Site visits are required as part of the scope (for final measurements, coordination, and installation).

Contact details not provided in the document. Bidders should consult the main RFQ documentation for SCM and technical contact information.

Submission details not specified in the provided document. Bidders should refer to the main RFQ documentation for submission requirements, deadline, and returnable documents list. The closing date is 9 July 2026 at 11:00 AM.

No explicit eligibility criteria stated in the document. Bidders should have proven experience in exhibition material production and installation, capability to handle large format printing and fabrication, and ability to meet the specified delivery timelines and quality standards.

Print items:

• Wallpaper (Qty 2): Seamless full-colour print with UV varnish coating on wallpaper material. Sizes: 2630mm x 2660mm and 2400mm x 26300mm. Installation must be seamless without vertical drops.

• Exhibition Titles (Qty 2): 16mm Supawood board edged white, covered with full-colour wallpaper and UV varnish. Also includes Perspex sheet with vinyl letters fixed to drywall. Letters according to specified colour codes.

• Brochure (Qty 1000): A5 portrait (210mm x 148mm). Cover: 4pp full colour on 200gsm matt art coated white. Inside: 40pp full colour on 128gsm matt art coated white. Saddle stitch binding. Optional matt laminated cover quoted separately. Deliver to Gardens, Cape Town. Hard copy proof required before printing.

• Education Booklets ED1 (Qty 1000): A5 portrait. Cover: 4pp full colour on 200gsm. Inside: 28pp full colour on 128gsm. Saddle stitch binding. Optional matt laminated cover quoted separately.

• Posters (Qty 10): A1 portrait (841mm x 594mm). 170gsm matt white coated. Full-colour single-sided. Deliver flat to Gardens, Cape Town. Digital proof required before printing.

• Object Labels (Qty 200): 120mm x 85mm. 3mm Forex board or Maizey MFoam (PVC). Cut on border outline, laminate before cutting. Installation: 3M double-sided tape along 120mm length, two strips per label. Delivery and installation at Gardens, Cape Town.

Fabrication and installation:

• Index Wall (Qty 1): 16mm Supawood board frame, painted to match drywall with specified Plascon colour code. Recess and fill with body filler, sand smooth. Supawood squares covered with tactile fabrics/materials. Adjustable legs. Installed with 3M tape or equivalent silicone.

• Window Covers (Qty 4): 2650mm H x 1850mm W. 5mm Foamboard, direct print preferred (or mat vinyl if applied). Full-colour single-sided. Installed with 3M tape or equivalent silicone.

• QR Stickers (Qty 4): 80mm x 80mm. Adhesive vinyl film. Peel and stick installation.

General requirements:

• Site visits: Include all visits for final measurements, prep, review, sample delivery, coordination, and installation.
• Colour sample prints: Test prints for colour proofing and approval.
• Production prep: All file prep costs and production prep costs related to delivery.
• Other items: 10% of pre-vat total.
• All print files: Final press quality, print-ready PDFs with bleed and crop marks supplied by client.

Required line items: Wallpaper (seamless print and install), Exhibition Titles (Supawood and Perspex), Brochures (A5, 1000 qty), Education Booklets (A5, 1000 qty), Posters (A1, 10 qty), Object Labels (200 qty with installation), Index Wall (fabrication and installation), Window Covers (4 units with installation), QR Stickers (4 units). Additional items: Site visits, colour sample prints, production prep (all inclusive). Optional: Matt laminated cover for brochures/booklets. Other: 10% of pre-vat total.

Pricing format not specified. The document indicates:

• Optional items: Matt laminated cover for brochures and booklets should be quoted separately.
• Other costs: 10% of pre-vat total for unspecified items.
• All pricing should be exclusive of VAT.
• Deliveries are to Gardens, Cape Town unless otherwise specified.

No specific compliance requirements stated in the document. Bidders should refer to the main RFQ for standard requirements such as CSD registration, tax clearance, B-BBEE certification, and any local content requirements.

Evaluation criteria not specified in this document. Refer to main RFQ documentation for scoring methodology.

Iziko Museums of South Africa is a Schedule 3A public entity managing 11 national museums and a Social History Centre in the Western Cape. This RFQ seeks a service provider for printing and installing exhibition-quality panels, wallpaper, and graphics for multiple exhibitions (Matereality, Med Tech, Amanzi eAfrika, IGC). Work includes final measurements, sample delivery/sign-off, print production, packaging, delivery, and professional installation. Projects are for permanent/semi-permanent exhibitions at national institutions, requiring high-quality outputs comparable to museums, galleries, or high-end shop fittings.

Issue date: 30 June 2026. Online briefing: 3 July 2026 at 12h00 via https://meet.google.com/rks-zwex-uks. Closing date for submissions: 29 July 2026 at 11:00. Quotations must remain valid for 60 days from the closing date. Project deadlines: Matereality exhibition sample sign-off and fabrication week (11-14 August 2026), installation (17-20 August 2026 or 20-25 August 2026), exhibition opens 20/26 August 2026. Med Tech print and installation: July 2026. Amanzi eAfrika rolling prototyping: July-August 2026. IGC (Iziko Groot Constantia) rolling print and installation: August 2026.

Online briefing session: 3 July 2026 at 12h00. Access via Google Meet: https://meet.google.com/rks-zwex-uks. Attendance is not marked as compulsory in the document.

Submission emails: [email protected], [email protected]. Technical enquiries: Andrea Lewis (Matereality exhibition) at [email protected]. Additional contact: Nkosingiphile Mazibuko at [email protected]. Attention: Noleen Donson and Sikelwa Madlavu. Physical address: Iziko South African Museum, 25 Queen Victoria Street, Cape Town, 8001.

Submission method: Email quotes and all supporting documents to [email protected] and [email protected]. Bidder is responsible for ensuring complete documents are received by the deadline. Alterations to the tender document beyond filling in bidder details and price will disqualify the bid. Late submissions or incomplete bids will be disqualified. Bid documents must be fully completed and comply with specifications. Non-responsive submissions (missing supporting documentation) will not be considered. Bidder must sign the document, consenting to the use of personal information and confirming compliance with POPI Act requirements.

Quotes / Proposals, and accompanying documentation, must be emailed to [email protected], and [email protected]

Scope: Print and install exhibition-quality panels, wallpaper, and graphics for multiple Iziko Museums exhibitions (Matereality, Med Tech, Amanzi eAfrika, IGC). Deliverables: Sample delivery and sign-off (mandatory: hand-deliver samples to Iziko South African National Gallery, Iziko South African Museum, and Iziko Groot Constantia within 24 hours of receiving artwork files; attend site meetings). Print production and quality control (artwork pre-flight checks, file preparation, RIP processing, proofing, colour management, trimming, QC). Packaging, delivery, and professional installation at specified sites. Site coordination by bidder’s Project Lead/Account Manager. Supplier must take final measurements on appointment. All costs must account for the project schedule. Locations: Iziko South African National Gallery, Iziko South African Museum, Iziko Groot Constantia Wine Estate. Bidders must demonstrate verifiable experience in at least five comparable projects (museums, galleries, high-end shop fittings) completed within the past five years at different institutions. Only high-quality permanent exhibition prints will be accepted.

Bidders must demonstrate experience in printing and installing exhibition-quality graphics. Required: Verifiable evidence of at least five comparable projects completed at different institutions within the past five years. Acceptable evidence: reference letters, completion certificates, contracts, or contactable client references from galleries, museums, cultural institutions, or similar organisations. Projects must be for permanent/semi-permanent exhibitions (not one-day events) and meet high-quality standards comparable to museums or high-end shop fittings.

Mandatory sample delivery and sign-off: Bidder’s Project Lead/Account Manager must hand-deliver all production samples to Iziko South African National Gallery, Iziko South African Museum, and Iziko Groot Constantia within 24 hours of receiving artwork files. Must attend site meetings for sample sign-off and installation preparation. Print production must include artwork pre-flight checks, file preparation, RIP processing, proofing, colour management, trimming, and quality control to ensure exhibition-standard outputs. Packaging, delivery, and installation must meet professional standards, with site coordination by the Project Lead/Account Manager.

Submit a detailed pricing schedule in the provided table format, including: No., Description, QTY, Cost ex. VAT, Total Amount (Incl. VAT). Line items include: Matereality exhibition materials (wallpaper, titles, brochures, posters, labels, etc.), Med Tech prints (frosted vinyl, acrylic installations), IGC materials (introduction panels, fabric prints, vinyl, banners), Amanzi eAfrika prototypes (aluminium composite, acrylic, fabric, forex). Additional costs: Colour sample tests (hand-delivered within 12 hours of receipt), site visits for sign-off/preparation, packaging/delivery/installation (no extra charges accepted post-award). Total must include all applicable costs with no variations after award. Quotations valid for 60 days from closing date.

Pricing: Submit a detailed cost schedule inclusive of VAT, disbursements, production costs, and overtime (if applicable). Use the provided table format with columns: No., Description, QTY, Cost ex. VAT, Total Amount (Incl. VAT). Include all costs for samples, site visits, packaging, delivery, and installation. No additional charges for these items will be accepted post-award. Quotations must include all applicable costs with no variations after award. Quotations must remain valid for 60 days from the closing date. Payment terms and bonds/guarantees are not specified in the document.

Mandatory documents: Central Supplier Database (CSD) report with supplier number and company details. Compliant Tax Status Verification PIN with tax registration number. Valid B-BBEE Certificate or Sworn Affidavit. SBD 6.1 (Preference Points Claim Form). SBD 4 (Bidder’s Disclosure). Completed RFQ submission (all pages filled in). Verifiable evidence of at least five comparable projects (reference letters, completion certificates, contracts, or contactable references from galleries/museums/cultural institutions). Bidder must not be listed on the Register of Tender Defaulters or have directors/partners convicted of fraud/corruption in the last five years. Bidder must confirm no conflict of interest with other tenderers or Iziko officials. Failure to submit any compliance document may result in disqualification.

B-BBEE requirements: Submit a valid B-BBEE Certificate or Sworn Affidavit to determine status level. Preference points for specific goals (20 points total) are allocated as follows: 20 points for ≥50% black ownership, 10 points for <50% black ownership, 0 points for 0% black ownership. Proof required: B-BBEE certificate, CSD report, company registration documentation, and identification documents. Points claimed must be substantiated with documentary proof if requested by Iziko. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, or legal action.

The proposal and appended documentation form the basis for a formal contract to be negotiated with the preferred service provider. A mere offer and acceptance does not constitute a formal contract. Contract terms will include obligations to provide documentary proof of claims (e.g., B-BBEE status) if requested. Fraudulent claims or non-fulfillment of conditions may result in: disqualification from the tender process, cost recovery, contract cancellation, restriction from public sector business for up to 10 years, or criminal prosecution. The bidder must certify that all information is true and correct.

Bidder must consent to the use of personal information and confirm compliance with the Protection of Personal Information Act (POPI). Bidder must confirm: all necessary consents from shareholders/directors are obtained; failure to provide information will disqualify the bid; submission is voluntary. Iziko is committed to protecting privacy and complying with POPI. Bidders listed on the Register of Tender Defaulters or with directors convicted of fraud/corruption in the last five years will be disqualified. Bidders must declare any state employment, relationships with Iziko officials, or interests in other bidding enterprises. Collusive bidding or disclosure of bid terms to competitors is prohibited.

Bidders must provide verifiable evidence of at least five comparable projects (museum/gallery exhibitions or high-end shop fittings) completed within the past five years at different institutions. Evidence may include reference letters, completion certificates, contracts, or contactable client references. Documentation must clearly demonstrate successful completion. Failure to supply required compliance documents will result in the submission being classified as non-responsive. Bid documents must be fully completed, comply with specifications, and be submitted on time. Any alterations beyond filling in bidder details and price will disqualify the bid.

Evaluation is based on the 80/20 preference point system: 80 points for price, 20 points for B-BBEE specific goals. Iziko reserves the right to award at its sole discretion and may reject any bid, retract the RFQ, or reduce deliverables. Additional criteria include risks of fruitless expenditure, abnormally low bids, or material irregularities. Bidders in litigation with Iziko or with poor past performance records may be excluded. Price scoring uses the formula Ps = 80(1 - (Pt - Pmin)/Pmin). B-BBEE points: 20 for ≥50% black ownership, 10 for <50%, 0 for 0%.