Printing and installation services for iziko museums exhibitions

Iziko Museums of South Africa is a Schedule 3A public entity managing 11 national museums and a Social History Centre in the Western Cape. This RFQ seeks a service provider for printing and installing exhibition-quality panels, wallpaper, and graphics for multiple exhibitions (Matereality, Med Tech, Amanzi eAfrika, IGC). Work includes final measurements, sample delivery/sign-off, print production, packaging, delivery, and professional installation for permanent/semi-permanent exhibitions.

• Issue Date: 30 June 2026.
• Online Briefing: 3 July 2026 at 12h00 via https://meet.google.com/rks-zwex-uks.
• Closing Date: 29 July 2026 at 11:00.
• Project Deadlines:

• Matereality: Sample sign-off/fabrication (11–14 August 2026); Installation (17–20 or 20–25 August 2026); Exhibition opens 20/26 August 2026.
• Med Tech: Print and installation scheduled for July 2026.
• Amanzi eAfrika: Rolling prototyping and installation scheduled for July–August 2026.
• IGC (Groot Constantia): Rolling print and installation scheduled for August 2026.

• Validity: Quotations must remain valid for 60 days from the closing date.

Online briefing session: 3 July 2026 at 12h00 via Google Meet (https://meet.google.com/rks-zwex-uks). Attendance is not marked as compulsory.

• Submission Emails: [email protected], [email protected].
• Technical Enquiries (Matereality): Andrea Lewis ([email protected]).
• Additional Contact: Nkosingiphile Mazibuko ([email protected]).
• Attention: Noleen Donson and Sikelwa Madlavu.
• Physical Address: Iziko South African Museum, 25 Queen Victoria Street, Cape Town, 8001.

• Submission Method: Email all quotes, proposals, and supporting documentation to [email protected] and [email protected].
• Responsibility: The bidder is responsible for ensuring that complete email documents are received by Iziko by the specified deadline.
• Disqualification Risks:

• Any alterations to the tender document (other than filling in bidder details and price) will result in automatic disqualification.
• Late submissions or incomplete documentation will lead to non-responsiveness.
• Failure to comply with specifications or provide required documentation will result in disqualification.

• Consent: Bidders must sign the document, consenting to the use of personal information in compliance with the POPI Act.

Quotes/Proposals and all accompanying documentation must be emailed to [email protected] and [email protected].

• Scoring System: 80/20 Preference Point System.

• Price: 80 points.
• Specific Goals: 20 points.

• Specific Goals Breakdown (B-BBEE):

• 20 points: 50% or more black ownership.
• 10 points: Less than 50% black ownership.
• 0 points: 0% black ownership.

• Discretionary Rights: Iziko reserves the right to award at its sole discretion, retract the RFQ, or reduce deliverables. They may also exclude bidders in litigation with Iziko or those with a poor record of performance.

• Scope: Printing and installation of exhibition-quality panels, wallpaper, and graphics for multiple exhibitions (Matereality, Med Tech, Amanzi eAfrika, and IGC).
• Mandatory Deliverables:

• Sample Delivery: Project Lead/Account Manager must hand-deliver production samples to Iziko South African National Gallery, Iziko South African Museum, and Iziko Groot Constantia within 24 hours of receiving artwork files.
• Site Meetings: Mandatory attendance for sample sign-off and installation preparation.
• Production: Includes artwork pre-flight, file preparation, RIP processing, proofing, colour management, trimming, and quality control.
• Installation: Professional packaging, transport, and installation at specified sites, coordinated by the Project Lead/Account Manager.

• Experience Requirement: Bidders must provide verifiable evidence of at least five comparable projects (museums, galleries, or high-end shop fittings) completed at different institutions within the past five years.

Bidders must demonstrate experience in printing and installing exhibition-quality graphics. Required: Verifiable evidence of at least five comparable projects completed at different institutions within the past five years. Acceptable evidence: reference letters, completion certificates, contracts, or contactable client references from galleries, museums, cultural institutions, or similar organisations. Projects must be for permanent/semi-permanent exhibitions (not one-day events) and meet high-quality standards comparable to museums or high-end shop fittings.

• Mandatory Sample Delivery: Project Lead/Account Manager must hand-deliver all production samples to Iziko South African National Gallery, Iziko South African Museum, and Iziko Groot Constantia within 24 hours of receiving artwork files.
• Site Meetings: Mandatory attendance for sample sign-off and installation preparation.
• Production Standards: Must include artwork pre-flight checks, file preparation, RIP processing, proofing, colour management, trimming, and quality control to ensure exhibition-standard outputs.
• Installation: Professional packaging, delivery, and installation must be coordinated by the Project Lead/Account Manager.

Submit a detailed pricing schedule in the provided table format (No., Description, QTY, Cost ex. VAT, Total Amount Incl. VAT). Line items cover Matereality, Med Tech, IGC, and Amanzi eAfrika materials. Must include all costs for colour sample tests (hand-delivered within 12 hours), site visits, packaging, delivery, and installation. No additional charges will be accepted post-award. Quotations must be valid for 60 days.

• Pricing Format: Use the provided table format including No., Description, QTY, Cost ex. VAT, and Total Amount (Incl. VAT).
• Cost Inclusions: Prices must be inclusive of VAT, disbursements, production costs, and any applicable overtime.
• Mandatory Inclusions: All costs for sample tests, site visits, packaging, delivery, and installation must be included in the quote; no additional charges will be accepted post-award.
• Validity: Quotations must be valid for a minimum of 60 days from the closing date.

• Mandatory Documents:

• Central Supplier Database (CSD) Report (with supplier number and company details).
• Tax Status Verification PIN and tax registration number.
• Valid B-BBEE Certificate or Sworn Affidavit.
• Completed SBD 6.1 (Preference Points Claim Form) and SBD 4 (Bidder’s Disclosure).
• Completed RFQ submission (all pages filled in).

• Experience Evidence: Verifiable evidence of at least five comparable projects (reference letters, completion certificates, or contracts) from the last five years.
• Disqualification Criteria:

• Being listed on the Register of Tender Defaulters.
• Directors/partners convicted of fraud or corruption within the last five years.
• Failure to provide any of the stipulated compliance documents.

B-BBEE requirements: Submit a valid B-BBEE Certificate or Sworn Affidavit. Preference points for specific goals (20 points total) are allocated as follows: 20 points for ≥50% black ownership, 10 points for <50% black ownership, 0 points for 0% black ownership. Proof required: B-BBEE certificate, CSD report, company registration documentation, and identification documents. Fraudulent claims may result in disqualification, cost recovery, or legal action.

The proposal and appended documentation form the basis for a formal contract to be negotiated with the preferred service provider. A mere offer and acceptance does not constitute a formal contract. Contract terms will include obligations to provide documentary proof of claims (e.g., B-BBEE status) if requested. Fraudulent claims or non-fulfillment of conditions may result in: disqualification from the tender process, cost recovery, contract cancellation, restriction from public sector business for up to 10 years, or criminal prosecution.

• POPI Compliance: Bidder must consent to the use of personal information and confirm compliance with the Protection of Personal Information Act (POPI).
• Disqualification: Bidders listed on the Register of Tender Defaulters or with directors convicted of fraud/corruption in the last five years will be disqualified.
• Conflict of Interest: Bidders must declare any state employment, relationships with Iziko officials, or interests in other bidding enterprises.
• Collusion: Collusive bidding or disclosure of bid terms to competitors is prohibited.

Bidders must provide verifiable evidence of at least five comparable projects (museum/gallery exhibitions or high-end shop fittings) completed within the past five years at different institutions. Documentation must clearly demonstrate successful completion. Failure to supply required compliance documents will result in the submission being classified as non-responsive. Bid documents must be fully completed, comply with specifications, and be submitted on time. Any alterations beyond filling in bidder details and price will disqualify the bid.

Evaluation is based on the 80/20 preference point system: 80 points for price, 20 points for B-BBEE specific goals. Iziko reserves the right to award at its sole discretion and may reject any bid, retract the RFQ, or reduce deliverables. Additional criteria include risks of fruitless expenditure, abnormally low bids, or material irregularities. Bidders in litigation with Iziko or with poor past performance records may be excluded. Price scoring uses the formula Ps = 80(1 - (Pt - Pmin)/Pmin). B-BBEE points: 20 for ≥50% black ownership, 10 for <50%, 0 for 0%.

Closing Date: 9 July 2026 at 11:00 AM. Briefing session details not clearly stated in the document. Site visits are required as part of the scope (for final measurements, coordination, and installation).

Contact details not provided in the document. Bidders should consult the main RFQ documentation for SCM and technical contact information.

Submission details not specified in the provided document. Bidders should refer to the main RFQ documentation for submission requirements, deadline, and returnable documents list. The closing date is 9 July 2026 at 11:00 AM.

No explicit eligibility criteria stated in the document. Bidders should have proven experience in exhibition material production and installation, capability to handle large format printing and fabrication, and ability to meet the specified delivery timelines and quality standards.

Evaluation criteria not specified in this document. Refer to main RFQ documentation for scoring methodology.

[Source: Annexure A Matereality.pdf]

Print items:

• Wallpaper (Qty 2): Seamless full-colour print with UV varnish coating on wallpaper material. Sizes: 2630mm x 2660mm and 2400mm x 26300mm. Installation must be seamless without vertical drops.

• Exhibition Titles (Qty 2): 16mm Supawood board edged white, covered with full-colour wallpaper and UV varnish. Also includes Perspex sheet with vinyl letters fixed to drywall. Letters according to specified colour codes.

• Brochure (Qty 1000): A5 portrait (210mm x 148mm). Cover: 4pp full colour on 200gsm matt art coated white. Inside: 40pp full colour on 128gsm matt art coated white. Saddle stitch binding. Optional matt laminated cover quoted separately. Deliver to Gardens, Cape Town. Hard copy proof required before printing.

• Education Booklets ED1 (Qty 1000): A5 portrait. Cover: 4pp full colour on 200gsm. Inside: 28pp full colour on 128gsm. Saddle stitch binding. Optional matt laminated cover quoted separately.

• Posters (Qty 10): A1 portrait (841mm x 594mm). 170gsm matt white coated. Full-colour single-sided. Deliver flat to Gardens, Cape Town. Digital proof required before printing.

• Object Labels (Qty 200): 120mm x 85mm. 3mm Forex board or Maizey MFoam (PVC). Cut on border outline, laminate before cutting. Installation: 3M double-sided tape along 120mm length, two strips per label. Delivery and installation at Gardens, Cape Town.

Fabrication and installation:

• Index Wall (Qty 1): 16mm Supawood board frame, painted to match drywall with specified Plascon colour code. Recess and fill with body filler, sand smooth. Supawood squares covered with tactile fabrics/materials. Adjustable legs. Installed with 3M tape or equivalent silicone.

• Window Covers (Qty 4): 2650mm H x 1850mm W. 5mm Foamboard, direct print preferred (or mat vinyl if applied). Full-colour single-sided. Installed with 3M tape or equivalent silicone.

• QR Stickers (Qty 4): 80mm x 80mm. Adhesive vinyl film. Peel and stick installation.

General requirements:

• Site visits: Include all visits for final measurements, prep, review, sample delivery, coordination, and installation.
• Colour sample prints: Test prints for colour proofing and approval.
• Production prep: All file prep costs and production prep costs related to delivery.
• Other items: 10% of pre-vat total.
• All print files: Final press quality, print-ready PDFs with bleed and crop marks supplied by client.

Required line items:

• Wallpaper (seamless print and install)
• Exhibition Titles (Supawood and Perspex)
• Brochures (A5, 1000 qty)
• Education Booklets (A5, 1000 qty)
• Posters (A1, 10 qty)
• Object Labels (200 qty with installation)
• Index Wall (fabrication and installation)
• Window Covers (4 units with installation)
• QR Stickers (4 units)

Additional items: Site visits, colour sample prints, production prep (all inclusive).

Optional: Matt laminated cover for brochures/booklets (quote separately).

Other: 10% of pre-VAT total.

Pricing format not specified. The document indicates:

• Optional items: Matt laminated cover for brochures and booklets should be quoted separately.
• Other costs: 10% of pre-vat total for unspecified items.
• All pricing should be exclusive of VAT.
• Deliveries are to Gardens, Cape Town unless otherwise specified.

Required line items: Wallpaper (seamless print and install), Exhibition Titles (Supawood and Perspex), Brochures (A5, 1000 qty), Education Booklets (A5, 1000 qty), Posters (A1, 10 qty), Object Labels (200 qty with installation), Index Wall (fabrication and installation), Window Covers (4 units with installation), QR Stickers (4 units). Additional items: Site visits, colour sample prints, production prep (all inclusive). Optional: Matt laminated cover for brochures/booklets. Other: 10% of pre-vat total.

[Source: Annexure A Matereality.pdf — unknown]

No specific compliance requirements stated in the document. Bidders should refer to the main RFQ for standard requirements such as CSD registration, tax clearance, B-BBEE certification, and any local content requirements.

Evaluation criteria not specified in this document. Refer to main RFQ documentation for scoring methodology.

The project involves the production and installation of various printed materials for Iziko sites. This includes providing colour samples within 12 hours of file receipt, conducting site visits, and managing the full lifecycle from production to professional installation.

Service providers must demonstrate capability in:

• Large-format printing across various substrates.
• Material handling (vinyl, acrylic, forex, fabric, wallpaper, aluminium composite).
• Rapid sample production and delivery (within 12 hours).
• Site coordination and professional installation.
• Experience with museum or exhibition installation is advantageous.

Scope of work includes printing and installation for Med Tech, Groot Constantia, Amanzi, and Afrika sites:

Printing Requirements:

• Med Tech: Full colour prints to frosted vinyl (with white ink/base), A4 (210mm x 400mm) for acrylic structures.
• IGC - Groot Constantia:

• Introduction panels: Mat poster paper (200mm x 1000mm) and Mat vinyl (200mm x 1000mm).
• Specialized paper: A3 prints on Enviro Wove Tortilla (118gsm) or equivalent.
• Artist paper: A2 prints on Fabriano Artistico cold pressed or equivalent.
• Fabric: Full colour print on Calico (15m2), including supply of Calico.
• Acrylic: Clear vinyl print on 3mm clear acrylic (circular 700mm diameter, sizes subject to site measurement).
• Signage: Clear vinyl print on 3mm clear acrylic (40150 x 150mm).
• Forex: House object print on 3mm forex (480mm x 500mm).

• Amanzi eAfrica:

• Aluminium Composite: Direct print to 3mm and 5mm white Di-bond (circular 300mm and 400mm diameter).
• Acrylic: Round 3mm acrylic (300mm and 400mm diameter).
• Fabric: Direct print to plain white voile (10m L x 1.6m W).
• Forex: Direct full colour print to 3-5mm Forex labels (110mm x 210mm) and 5mm Forex (30m2).
• Wallpaper: Direct full colour prints to scratch-proof linen wallpaper (30m2). Note: Only wallpaper glue is permitted for installation.
• Vinyl: Direct full colour prints to mat vinyl with laminate (30m2).
• Banners: 1200mm x 600mm banner fabric with drawstring casing/fabric tunnel (wire not supplied).

Production & Service Requirements:

• Colour samples: Must provide colour sample tests for all line items.
• Delivery: Hand delivery of samples to Iziko sites within 12 hours of receiving files/Pantone colours.
• Site Visits: Must include costs for site visits for all line items.
• Coordination: Project Lead/Account Manager must attend for sample sign-off and installation preparation meetings.

• Sample Production: Provide colour sample tests for all items; hand-deliver to sites within 12 hours of receiving files/Pantone colours.
• Site Management: Project Lead/Account Manager must attend site visits, sample sign-offs, and installation preparation meetings.
• Installation: Professional installation of all printed materials at specified Iziko sites, including coordination of the installation team.

Pricing must be comprehensive and include:

• Production and hand delivery of samples to Iziko sites.
• All costs associated with site visits.
• All costs for packaging, transport, delivery, handling, and professional installation.
• No additional charges for packaging, delivery, or installation will be accepted.

Pricing must be all-inclusive:

• Include all costs for production and hand delivery of samples to Iziko sites.
• Include all costs for site visits.
• Include all costs for attendance by Project Lead/Account Manager for sign-off and installation meetings.
• Include all costs for safe packaging, transport, delivery, handling, and professional installation.
• No additional charges for packaging, delivery, or installation will be accepted.