Supply and installation of business-grade internet connectivity for maluti-a-phofung water offices and treatment plants

• Supply Chain Enquiries: P. Sekonyela, Phone: 082 317 3281, Email: [email protected]
• Technical Enquiries: Mr. Lehlohonolo Dhlamini, Phone: 081 017 1547
• Office Contacts: Phuthaditjhaba office: (058) 492 0600, Harrismith office: (058) 623 0305 / (058) 492 0599
• Postal Address: Private Bag X874, WITSIESHOEK, 9870
• Submission Address: Maluti-a-Phofung Water, No. 2 Old Industrial Area, Mandela Park, Phuthaditjhaba
• Banking Details (for bid document fee): First National Bank, Account: Maluti-a-Phofung Water (SOC) Ltd, Account Number: 62094042667, Branch Code: 21833

Submit sealed bids clearly marked: "RE-ADVERTISEMENT: PROVISION OF INTERNET CONNECTION AT THE PHUTHADITJHABA OFFICE MAPW RFQ 051 / 2025 / 26".

• Submission venue: Maluti-a-Phofung Water, Bid Box No. "B", No. 2 Old Industrial Area, Mandela Park, Phuthaditjhaba.
• Closing date: 15 June 2026 at 11:00. No electronic copies, telegraphic, telefaxes, or late bids accepted.
• Bids must be on company letterhead, with firm prices valid for at least 30 days from offer date. Clearly indicate if prices are VAT inclusive or exclusive.
• Required documents (file in this order):
• Proof of company registration (CK form)
• Municipal Bidding Documents (MBD 4 and MBD 6.1) completed in full
• SARS letter with PIN
• B-BBEE Certificate or sworn affidavit from accredited chartered accountant
• Proof of municipal rates and taxes (or lease agreement + recent electricity receipt for renters)
• Company profile
• Quotation on company letterhead
• For joint ventures/consortia: Each party must submit separate Tax Compliance Status (TCS) Certificate, PIN, and CSD Number.
• Bid documents: Obtainable from 04 June 2026 at Phuthaditjhaba or Harrismith offices (08:00–16:00) upon payment of R150.00 non-refundable fee (cash, bank-guaranteed cheque, or EFT). Proof of payment must reference bid number and bidder’s name. Alternatively, download for free from the e-tender portal.
• Only one submission per bidder allowed. Non-compliance may invalidate your bid.

80/20 Preferential Procurement Policy Framework Act system applies:

• Price: 80 points (lowest acceptable bid scores highest).
• Specific Goals: 20 points, broken down as:
• 50%+ HDI ownership: 5 points
• 50%+ Youth ownership: 5 points
• 50%+ Woman ownership: 4 points
• Locality: Maluti-a-Phofung (6), Thabo Mofutsanyana (4), Free State (other) (2), Outside Free State (0).
• Total points cannot exceed 100. Proof required for all claimed points.
• Bidders must not be in the service of the state. Only one submission per bidder allowed.
• All parties in a JV/consortium must be CSD-registered and submit separate Tax Compliance Status (TCS) Certificates/PINs/CSD numbers.

Scope: Provision of uncapped, business-grade internet connections to 7 sites for a minimum 12-month contract.

• Sites and Requirements:
• Qwaqwa Office (GPS: -28.528552, 28.827640): High-speed, 50–100 Mbps.
• Harrismith Office (GPS: -28.270550, 29.123874): High-speed, 50–100 Mbps.
• Makwane Water Treatment Plant (GPS: -28.552387, 28.888898): Moderate-speed, 10–40 Mbps.
• Fika Patso Water Treatment Plant (GPS: -28.663192, 28.849184): Moderate-speed, 10–40 Mbps.
• Sterkfontein Water Treatment Plant (GPS: -28.383298, 29.013905): Moderate-speed, 10–40 Mbps.
• Wilge Water Treatment Plant (GPS: -28.306177, 29.132797): Moderate-speed, 10–40 Mbps.
• Harrismith Stores (GPS: -28.280447, 29.131560): Moderate-speed, 10–40 Mbps.

• Service Levels:
• Minimum uptime: ≥ 90%
• Response time: ≤ 1 hour
• Business-grade connectivity required at all times.
• Compliance: ISPs must meet all legal requirements (e.g., POPIA, RICA).

Evaluation methodology: 80/20 Preferential Procurement Regulations 2022 using the balanced scorecard approach. Price (80 points) and specific goals (20 points) are combined for total score.

• Company Registration: Submit CRC reflecting active members (except sole traders/partnerships).
• CSD Registration: Mandatory for all bidders (and JV parties). Submit CSD summary report.
• Tax Compliance: Submit SARS PIN and Tax Clearance Certificate.
• Municipal Compliance: Proof of up-to-date municipal rates/taxes (or lease + electricity receipt).
• Company Profile: Required.
• Joint Ventures/Consortia: Each party must submit separate TCS Certificate, PIN, and CSD Number.

• Format: Use official MBD 3.1 (firm prices) or MBD 3.2 (non-firm prices) forms. Do not re-type.
• Requirements:
• Firm prices only (non-firm prices not considered).
• All applicable taxes (VAT, PAYE, income tax, UIF, skills levy) included.
• Separate pricing schedules for different delivery points if applicable.
• Specify brand, model, country of origin, and compliance with specifications.
• Indicate delivery period (binding if awarded) and basis.
• Validity: Offer valid for specified days from closing date.
• Adjustments: For non-firm prices, provide breakdown using contract price adjustment formula (if applicable).

• Pricing: Submit firm prices on company letterhead, valid for 30 days from offer date. Clearly state if VAT inclusive or exclusive.
• Pricing Schedule: Use official forms (MBD 3.1 for firm prices). All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included.
• Delivery Costs: Include all delivery costs in bid price.
• Validity: Offer must remain valid for the specified period from closing date.
• Payment Terms: Payment within 30 days after receipt of invoice and delivery note (per MBD 7.1).

• Mandatory Registrations:
• Central Supplier Database (CSD): Submit CSD summary report. All JV parties must be registered.
• Company Registration: Submit CK form (except sole traders/partnerships).
• Tax Compliance: Submit SARS PIN and original, valid Tax Clearance Certificate (TCS). Certified copies not accepted. Each JV/consortium party must submit separately.
• Municipal Rates: Proof that rates and taxes are not in arrears for >3 months (or lease agreement + recent electricity receipt for renters).
• B-BBEE: Submit B-BBEE Certificate or sworn affidavit from accredited chartered accountant to qualify for preference points.
• Disqualifications:
• No bids accepted from persons in the service of the state.
• Failure to comply with conditions may invalidate bid.
• Only one submission per bidder allowed.
• Additional Forms: Complete all supplementary forms in bid documents (e.g., MBD 4, MBD 6.1, Declaration of Interest).

• Contract Duration: Once-off for internet connection provision.
• Bid Validity: Prices must remain valid for at least 30 days from offer date.
• Delivery Period: Indicate binding delivery period in quotation.
• Payment: Within 30 days of invoice receipt + delivery note.
• Contract Form: Successful bidder must sign MBD 7.
• General Conditions: Subject to Preferential Procurement Policy Framework Act, General Conditions of Contract (GCC), and any special conditions.
• Disclaimers: Maluti-a-Phofung Water reserves the right to accept/reject any bid, accept the lowest bid, or award partially. No communication with unsuccessful bidders unless within 120 days.

80/20 Preferential Procurement Policy Framework Act system:

• Price: 80 points (lowest acceptable bid scores highest).
• Specific Goals: 20 points, broken down as:
• 50%+ HDI ownership: 5 points
• 50%+ Youth ownership: 5 points
• 50%+ Woman ownership: 4 points
• Locality: Maluti-a-Phofung (6), Thabo Mofutsanyana (4), Free State (2), Outside Free State (0).

Total points cannot exceed 100. Proof required for all claimed points.