What are the submission requirements for this tender (Ref: NC/13/2026)?

• Submit a sealed envelope with the tenderer's name, address, tender number (NC/13/2026), title, and closing date clearly indicated. • Include a soft copy on a memory stick inside the sealed envelope. • Deliver to the Tender Box at COGHSTA Head Office, Larry Moleko Louw Building, 9 Cecil Sussman Road, Kimberley, 8301. • Closing date: 31 July 2026 at 11:00. No late submissions accepted. • Bids will not be opened immediately after closing; they will be recorded and uploaded to the COGHSTA website. • Required returnable documents must be completed in black ink and include: Schedule 1 (Certificate of Briefing Session Attendance), Schedule 2 (Compulsory Enterprise Questionnaire), Schedule 3 (Certificate of Independent Tender Determination), Schedule 4 (Certificate of Authority for Joint Ventures), Schedule 5 (Declaration in terms of PFMA), Schedule 6 (Schedule of Work Experience), Schedule 7 (Proposed Amendments), Schedule 8 (Detail of Proposal), and SBD forms: SBD 1, SBD 4, SBD 6.1, SBD 7.1. • Failure to provide required documentation will result in disqualification.

How will bids be evaluated?

1) Only CSD-registered service providers considered; 2) Must achieve minimum 70 functionality points; 3) Must comply with all administrative requirements in pre-evaluation; 4) Company and directors must be registered with PSIRA; 5) No history of fraudulent activities or listing on tender defaulters register; 6) Tax compliant with SARS; 7) Consortiums allowed with proper documentation; 8) Preference given to women, youth, black-owned, and disabled-owned companies.

What are the technical specifications?

• Scope: Supply, delivery, once-off installation, maintenance, and monitoring services for electronic security systems (building and fence) for a period of three years across the Northern Cape Province. • Pre-evaluation administrative requirements (disqualifying if not met): Tax compliance, B-BBEE certificate or sworn affidavit, CSD registration, company registration document, detailed company profile, CVs with certified qualifications and valid PSIRA certificate, firm organogram, list of similar works, certified ID documents of directors/shareholders, authority to sign, completed and signed SBD forms and schedules. • Technical team minimum qualifications: Technical Supervisor/Coordinator requires National Diploma in IT or Security Management, VMS Administration Training, 2-3 years coordination experience. Electronic Security Technician requires CCTV & VMS Installation Training, PSIRA registration, Basic Networking (CompTIA ITF+ or N+), 1-2 years technical experience. Senior Systems Technician requires CCTV & VMS Installation Training, Network+ or CCNA certification, VMS Certification, 5+ years experience. Office Support Staff requires minimum 3 years administration/project support experience. • Project execution methodology must be presented detailing critical pathway, alarm system expertise, radio & patrol systems, access control software, hardware/software installation layout, logical work sequence, milestones, Gantt chart, risk analysis, traffic management, and labour plan.

What financial requirements apply to bidders?

• Pricing instructions and schedules are part of the tender document (Pricing Data section 4.1). • Financial offers will be scored as part of the 80:20 evaluation (80 points for price). • Where the tendered amount exceeds R8,771,929.83 (excl. VAT), bidders must provide audited annual financial statements for the past 3 years (or since establishment if less than 3 years) if required by law, and a statement on any portion of goods/services sourced outside South Africa. • Arithmetical errors in pricing will be corrected: line item totals govern unit rates; if decimal point is grossly misplaced, the line item total governs; total price governs over addition errors. • No price escalation or adjustments will be applied to the contract.

What compliance and legal requirements must bidders meet?

• Mandatory Central Supplier Database (CSD) registration: only CSD-registered service providers will be considered. A CSD printout must accompany submission. • Tax Compliance: Tenderers must be registered and in good standing with SARS on CSD; if non-compliant, evidence from SARS explaining non-compliance and estimated resolution must be submitted. • B-BBEE: A B-BBEE certificate or sworn affidavit is required for identification but is not used for scoring; Specific Goals are used for preference points. • PSIRA Registration: Security companies and their members must be registered with PSIRA; certified proof of registration (not older than 3 months at bid closure) must be submitted. • Joint Ventures: Consortiums are eligible; a Joint Venture Agreement must be appended. • Other: Company registration document, detailed profile, certified IDs of directors/shareholders, and declaration of non-inclusion on tender defaulters register or National Treasury prohibited list are required. • Fraudulent activity warning: Bribery or corruption will lead to blacklisting from CSD.

What are the important dates and deadlines for this tender?

• Tender advertised: Thursday, 10 July 2026. • Compulsory briefing session: Wednesday, 22 July 2026 at 09:00 at COGHSTA Head Office, Larry Moleko Louw Building, Kimberley. • Closing date and time: Friday, 31 July 2026 at 11:00. • Tender offer validity period: 90 days from the closing date. • Addenda may be issued until 3 days before closing; bidders are responsible for checking for updates.

Who should be contacted for queries about this tender?

• Employer's Agent: Mr. K. Visagie, COGHSTA, Private Bag X5005, Kimberley, 8300. Tel: (053) 807 9723. Email: kvisagie@nccoghsta.gov.za. • General enquiries: Karel Visagie, email: kvisagie@nccoghsta.gov.za. • Technical enquiries: George Kolberg, Tel: (053) 807 9783, email: gkolberg@nccoghsta.gov.za. • Submission address: Tender Box, COGHSTA Head Office, Larry Moleko Louw Building, 9 Cecil Sussman Road, Kimberley, 8301.

NC/13/2026Services: Functional (including Cleaning and Security Services)Official Source: eTendersSource-Backed TenderDocument-Backed

Three-year electronic security systems supply, installation, maintenance and monitoring services for northern cape coghsta

Issuing Organization

Northern Cape - Cooperative Governance Human Settlement and Traditional Affairs

Location

Northern Cape

Closing Date

31 Jul 2026

View Tender Documents Create Response Templates View Full AI Analysis

Documents available on tender detail page

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

09 CECIL SUSSMAN STREET - ASHBURHAM - KIMBERLEY - 8300

Organization Type

GOVERNMENT

Published

10 Jul 2026

OCDS Reference

ocds-9t57fa-162091

Summary

This tender is for the supply, delivery, installation, maintenance, and monitoring of electronic security systems for buildings and fences for the northern cape department of cooperative governance, human settlements and traditional affairs (coghsta) for a three-year period. IT is aimed at qualified security service providers who can deliver and support integrated electronic security solutions across the province.

Key Requirements

A compulsory briefing session will be held on Wednesday, 22 July 2026 at 09:00 at COGHSTA Head Office in Kimberley.
Bidders must be registered on the Central Supplier Database (CSD) and submit a CSD printout.
A functionality evaluation applies; bidders must score a minimum of 70 out of 100 points to proceed to financial evaluation.
The bid will be evaluated on the 80:20 preference point system after meeting functionality.
Key administrative requirements include Tax Compliance, a B-BBEE certificate or sworn affidavit, a valid PSIRA registration, and proof of similar work experience.
The closing date is 31 July 2026 at 11:00, with submissions to be delivered in a sealed envelope to the specified Tender Box in Kimberley.
The tender offer validity period is 90 days from the closing date.

Tender Description

Supply, delivery, once -off installation & maintenance of electronic system (building and fence), monitoring services for a period of three (3) years to the northern cape department of cooperative governance, human settlements and traditional affairs.

Briefing SessionCompulsory

Date & Time

Friday, 31 July 2026 - 11:00

Venue

LARRY MOLEKO LOUW BUILDING, 09 CECIL SUSSMAN ROAD, ASHBURNHAM, KIMBERLEY

Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.

Industry Classification

Security Services Industry Profile

Critical Requirements

PSIRA Registration

Regulatory Bodies

PSIRA

Tenders in this industry often require registration with these bodies.

Typical Documents

8 items

Company Registration (CIPC)

Tax Clearance Certificate

B-BBEE Certificate

CSD Registration

Company Profile

PSIRA Registration Certificate

Security Officer Certificates

Insurance Certificates

Recommended Certifications

Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)

AI Document AnalysisMethodology1 document

Review in progress · 0 of 1 documents being finalised

Document read
Compliance review
Bid-ready summary

DocumentNC_13_2026 FINAL TENDER DOCUMENT.pdfReview complete

Description

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

The tender is for the appointment of a service provider to supply, deliver, install, maintain, and monitor electronic security systems (for buildings and fences) for three years for the Northern Cape Department of Cooperative Governance, Human Settlements and Traditional Affairs (COGHSTA).
Only CSD-registered service providers are eligible.
Tender documents are available on the e-Tender portal.
Closing at COGHSTA Head Office on 31 July 2026 at 11:00.

Important Dates

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Tender advertised: Thursday, 10 July 2026.
Compulsory briefing session: Wednesday, 22 July 2026 at 09:00 at COGHSTA Head Office, Larry Moleko Louw Building, Kimberley.
Closing date and time: Friday, 31 July 2026 at 11:00.
Tender offer validity period: 90 days from the closing date.
Addenda may be issued until 3 days before closing; bidders are responsible for checking for updates.

Contact Information

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Employer's Agent: Mr. K. Visagie, COGHSTA, Private Bag X5005, Kimberley, 8300. Tel: (053) 807 9723. Email: [email protected].
General enquiries: Karel Visagie, email: [email protected].
Technical enquiries: George Kolberg, Tel: (053) 807 9783, email: [email protected].
Submission address: Tender Box, COGHSTA Head Office, Larry Moleko Louw Building, 9 Cecil Sussman Road, Kimberley, 8301.

Submission Guidelines

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Submit a sealed envelope with the tenderer's name, address, tender number (NC/13/2026), title, and closing date clearly indicated.
Include a soft copy on a memory stick inside the sealed envelope.
Deliver to the Tender Box at COGHSTA Head Office, Larry Moleko Louw Building, 9 Cecil Sussman Road, Kimberley, 8301.
Closing date: 31 July 2026 at 11:00. No late submissions accepted.
Bids will not be opened immediately after closing; they will be recorded and uploaded to the COGHSTA website.
Required returnable documents must be completed in black ink and include: Schedule 1 (Certificate of Briefing Session Attendance), Schedule 2 (Compulsory Enterprise Questionnaire), Schedule 3 (Certificate of Independent Tender Determination), Schedule 4 (Certificate of Authority for Joint Ventures), Schedule 5 (Declaration in terms of PFMA), Schedule 6 (Schedule of Work Experience), Schedule 7 (Proposed Amendments), Schedule 8 (Detail of Proposal), and SBD forms: SBD 1, SBD 4, SBD 6.1, SBD 7.1.
Failure to provide required documentation will result in disqualification.

Evaluation Criteria

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Only CSD-registered service providers considered; 2) Must achieve minimum 70 functionality points; 3) Must comply with all administrative requirements in pre-evaluation; 4) Company and directors must be registered with PSIRA; 5) No history of fraudulent activities or listing on tender defaulters register; 6) Tax compliant with SARS; 7) Consortiums allowed with proper documentation; 8) Preference given to women, youth, black-owned, and disabled-owned companies.

Technical Specifications

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Scope: Supply, delivery, once-off installation, maintenance, and monitoring services for electronic security systems (building and fence) for a period of three years across the Northern Cape Province.
Pre-evaluation administrative requirements (disqualifying if not met): Tax compliance, B-BBEE certificate or sworn affidavit, CSD registration, company registration document, detailed company profile, CVs with certified qualifications and valid PSIRA certificate, firm organogram, list of similar works, certified ID documents of directors/shareholders, authority to sign, completed and signed SBD forms and schedules.
Technical team minimum qualifications: Technical Supervisor/Coordinator requires National Diploma in IT or Security Management, VMS Administration Training, 2-3 years coordination experience. Electronic Security Technician requires CCTV & VMS Installation Training, PSIRA registration, Basic Networking (CompTIA ITF+ or N+), 1-2 years technical experience. Senior Systems Technician requires CCTV & VMS Installation Training, Network+ or CCNA certification, VMS Certification, 5+ years experience. Office Support Staff requires minimum 3 years administration/project support experience.
Project execution methodology must be presented detailing critical pathway, alarm system expertise, radio & patrol systems, access control software, hardware/software installation layout, logical work sequence, milestones, Gantt chart, risk analysis, traffic management, and labour plan.

Methodology

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Bidders must submit a detailed project execution methodology suitable for a security environment, demonstrating ability to execute without compromising existing operations.
Methodology must be in presentation format covering critical pathway, alarm expertise, radio systems, access control, installation layout, logical work sequence, milestones, Gantt chart, risk analysis, traffic management, and labour plan.
Financial viability: Bank rating letter from accredited institution (Code A: 10 points, Code B: 5 points).
PSIRA registration and training: Company and director registration required (10 points total).

Experience & Qualifications

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Experience: Points awarded for proof of similar services via appointment letters with signed completion certificates or reference letters: 5 references (40 points), 4 references (30 points), 3 references (20 points), 2 references (10 points).
Technical Team: Technical Supervisor (National Diploma in IT/Security Management, VMS Admin Training, 2-3 years experience), Electronic Security Technician (CCTV & VMS Installation Training, PSIRA registration, Basic Networking, 1-2 years experience), Senior Systems Technician (CCTV & VMS Installation Training, Network+/CCNA, VMS Certification, 5+ years experience), Office Support Staff (3+ years admin/project support).
Financial Viability: Bank rating letter (Code A: 10 points, Code B: 5 points).
PSIRA Registration: Company registered (5 points), Director registered (5 points).

Pricing Schedule

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Pricing instructions are provided in section 4.1 of the tender document.
Pricing schedules or bills of quantities must be completed accurately.
Arithmetical errors (e.g., decimal misplacement, omissions, addition errors) will be corrected according to specified rules: line item totals govern unit rates; total price governs over addition.
Tenderers may be asked to revise unit prices to achieve the tendered total if errors are found.

Financial Requirements

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Pricing instructions and schedules are part of the tender document (Pricing Data section 4.1).
Financial offers will be scored as part of the 80:20 evaluation (80 points for price).
Where the tendered amount exceeds R8,771,929.83 (excl. VAT), bidders must provide audited annual financial statements for the past 3 years (or since establishment if less than 3 years) if required by law, and a statement on any portion of goods/services sourced outside South Africa.
Arithmetical errors in pricing will be corrected: line item totals govern unit rates; if decimal point is grossly misplaced, the line item total governs; total price governs over addition errors.
No price escalation or adjustments will be applied to the contract.

Compliance Requirements

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Mandatory Central Supplier Database (CSD) registration: only CSD-registered service providers will be considered. A CSD printout must accompany submission.
Tax Compliance: Tenderers must be registered and in good standing with SARS on CSD; if non-compliant, evidence from SARS explaining non-compliance and estimated resolution must be submitted.
B-BBEE: A B-BBEE certificate or sworn affidavit is required for identification but is not used for scoring; Specific Goals are used for preference points.
PSIRA Registration: Security companies and their members must be registered with PSIRA; certified proof of registration (not older than 3 months at bid closure) must be submitted.
Joint Ventures: Consortiums are eligible; a Joint Venture Agreement must be appended.
Other: Company registration document, detailed profile, certified IDs of directors/shareholders, and declaration of non-inclusion on tender defaulters register or National Treasury prohibited list are required.
Fraudulent activity warning: Bribery or corruption will lead to blacklisting from CSD.

Environmental

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Project execution methodology must include monitoring and evaluation processes, contingencies, and mitigations for work across the Northern Cape Province.
Specific technical components addressed: alarm system expertise, radio & patrol systems, access control software, hardware/software installation layout.

Contractual Terms

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Tenderers are deemed to have read and understood all contract conditions.
Before submission, check tender document pages for missing/duplicated pages or indistinct figures; report issues to the Employer's Agent immediately.
No liability accepted for errors due to document issues.
Invalid tenders include those not completed in non-erasable black ink or with indecipherable tenderer name.

Section

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Functionality threshold: 70 points minimum to proceed.
80:20 preference point system applies after functionality.
Specific Goals points allocation: Women/Youth ownership, Black ownership, People with disability, Local ownership (Northern Cape). Maximum 20 points.
Points for Specific Goals can be adjusted per bid specifications but total cannot exceed 20.

Important Dates

10 Jul

2026

PUBLICATION

Tender Published

Tender was published

31 Jul

2026

DEADLINE

Closing Date

Tender closing date

Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.

10 rules

These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Foodstuffs, Cosmetics and Disinfectants Act

Act 54 of 1972

high

Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.

Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.

Occupational Health and Safety Act (OHS Act)

Act 85 of 1993

high

Sets health and safety duties for contractors, employers and service providers working on public-sector sites.

Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.

Private Security Industry Regulation Act (PSIRA)

Act 56 of 2001

high

Relevant where security providers, guards, access control or private security services are required.

Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.

This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.

Browse Legislation Portal Reference: SA Government Documents

Tender Documents (1)

NC_13_2026 FINAL TENDER DOCUMENT.pdf

The Northern Cape Department of Cooperative Governance, Human Settlements and Traditional Affairs (COGHSTA) invites tenders for the supply, delivery, installation, and maintenance of electronic security systems (building and fence) with monitoring services for a 3-year period. The tender involves a compulsory briefing session, strict functionality evaluation, and preferential scoring for specific goals.

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To download these documents and access AI-powered analysis, visit the main tender page.

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Contact Information

Organization

Northern Cape - Cooperative Governance Human Settlement and Traditional Affairs

Contact Person

GEORGE KOLBERG

Phone

+27 53 830 9422

[email protected]

Website

provincialgovernment.co.za/units/view/86/northern-cape/co-operative-governance-human-settlements-and-traditional-affairs

Address

9 Cecil Sussman St, Kimberley, 8301, South Africa

Tender Source Evidence

Official Source: eTendersSource-Backed TenderDocument-BackedRecently SyncedSource Snapshot AvailableAI Enhanced

Source confidence

High source confidence

Official source

eTenders.gov.za

Documents found

Last checked

10 Jul 2026

AI status

Enhanced

Data conflicts

None detected

This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.

Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.

GOVERNMENT

Northern Cape - Cooperative Governance Human Settlement and Traditional Affairs

Google

3.4(16 reviews)

View on Maps

Contact

+27 53 830 9422

[email protected]

provincialgovernment.co.za/units/view/86/northern-cape/co-operative-governance-human-settlements-and-traditional-affairs

9 Cecil Sussman St, Kimberley, 8301, South Africa

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NC/13/2026Services: Functional (including Cleaning and Security Services)Official Source: eTendersSource-Backed TenderDocument-Backed

Three-year electronic security systems supply, installation, maintenance and monitoring services for northern cape coghsta

Issuing Organization

Northern Cape - Cooperative Governance Human Settlement and Traditional Affairs

Location

Northern Cape

Closing Date

31 Jul 2026

View Tender Documents Create Response Templates View Full AI Analysis

Documents available on tender detail page

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

09 CECIL SUSSMAN STREET - ASHBURHAM - KIMBERLEY - 8300

Organization Type

GOVERNMENT

Published

10 Jul 2026

OCDS Reference

ocds-9t57fa-162091

Summary

Key Requirements

A compulsory briefing session will be held on Wednesday, 22 July 2026 at 09:00 at COGHSTA Head Office in Kimberley.
Bidders must be registered on the Central Supplier Database (CSD) and submit a CSD printout.
A functionality evaluation applies; bidders must score a minimum of 70 out of 100 points to proceed to financial evaluation.
The bid will be evaluated on the 80:20 preference point system after meeting functionality.
Key administrative requirements include Tax Compliance, a B-BBEE certificate or sworn affidavit, a valid PSIRA registration, and proof of similar work experience.
The closing date is 31 July 2026 at 11:00, with submissions to be delivered in a sealed envelope to the specified Tender Box in Kimberley.
The tender offer validity period is 90 days from the closing date.

Tender Description

Briefing SessionCompulsory

Date & Time

Friday, 31 July 2026 - 11:00

Venue

LARRY MOLEKO LOUW BUILDING, 09 CECIL SUSSMAN ROAD, ASHBURNHAM, KIMBERLEY

Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.

Estimated Budget Range

80% Confidence

Median Estimate

R 313 416

Range

R 35 489-R 7 312 685

LowMedianHigh

Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.

* Estimates are based on historical data and do not guarantee actual award values.

Industry Classification

Security Services Industry Profile

Critical Requirements

PSIRA Registration

Regulatory Bodies

PSIRA

Tenders in this industry often require registration with these bodies.

Typical Documents

8 items

Company Registration (CIPC)

Tax Clearance Certificate

B-BBEE Certificate

CSD Registration

Company Profile

PSIRA Registration Certificate

Security Officer Certificates

Insurance Certificates

Recommended Certifications

Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)

AI Document AnalysisMethodology1 document

Review in progress · 0 of 1 documents being finalised

Document read
Compliance review
Bid-ready summary

DocumentNC_13_2026 FINAL TENDER DOCUMENT.pdfReview complete

Description

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

The tender is for the appointment of a service provider to supply, deliver, install, maintain, and monitor electronic security systems (for buildings and fences) for three years for the Northern Cape Department of Cooperative Governance, Human Settlements and Traditional Affairs (COGHSTA).
Only CSD-registered service providers are eligible.
Tender documents are available on the e-Tender portal.
Closing at COGHSTA Head Office on 31 July 2026 at 11:00.

Important Dates

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Tender advertised: Thursday, 10 July 2026.
Compulsory briefing session: Wednesday, 22 July 2026 at 09:00 at COGHSTA Head Office, Larry Moleko Louw Building, Kimberley.
Closing date and time: Friday, 31 July 2026 at 11:00.
Tender offer validity period: 90 days from the closing date.
Addenda may be issued until 3 days before closing; bidders are responsible for checking for updates.

Contact Information

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Employer's Agent: Mr. K. Visagie, COGHSTA, Private Bag X5005, Kimberley, 8300. Tel: (053) 807 9723. Email: [email protected].
General enquiries: Karel Visagie, email: [email protected].
Technical enquiries: George Kolberg, Tel: (053) 807 9783, email: [email protected].
Submission address: Tender Box, COGHSTA Head Office, Larry Moleko Louw Building, 9 Cecil Sussman Road, Kimberley, 8301.

Submission Guidelines

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Submit a sealed envelope with the tenderer's name, address, tender number (NC/13/2026), title, and closing date clearly indicated.
Include a soft copy on a memory stick inside the sealed envelope.
Deliver to the Tender Box at COGHSTA Head Office, Larry Moleko Louw Building, 9 Cecil Sussman Road, Kimberley, 8301.
Closing date: 31 July 2026 at 11:00. No late submissions accepted.
Bids will not be opened immediately after closing; they will be recorded and uploaded to the COGHSTA website.
Required returnable documents must be completed in black ink and include: Schedule 1 (Certificate of Briefing Session Attendance), Schedule 2 (Compulsory Enterprise Questionnaire), Schedule 3 (Certificate of Independent Tender Determination), Schedule 4 (Certificate of Authority for Joint Ventures), Schedule 5 (Declaration in terms of PFMA), Schedule 6 (Schedule of Work Experience), Schedule 7 (Proposed Amendments), Schedule 8 (Detail of Proposal), and SBD forms: SBD 1, SBD 4, SBD 6.1, SBD 7.1.
Failure to provide required documentation will result in disqualification.

Evaluation Criteria

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Only CSD-registered service providers considered; 2) Must achieve minimum 70 functionality points; 3) Must comply with all administrative requirements in pre-evaluation; 4) Company and directors must be registered with PSIRA; 5) No history of fraudulent activities or listing on tender defaulters register; 6) Tax compliant with SARS; 7) Consortiums allowed with proper documentation; 8) Preference given to women, youth, black-owned, and disabled-owned companies.

Technical Specifications

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Scope: Supply, delivery, once-off installation, maintenance, and monitoring services for electronic security systems (building and fence) for a period of three years across the Northern Cape Province.
Pre-evaluation administrative requirements (disqualifying if not met): Tax compliance, B-BBEE certificate or sworn affidavit, CSD registration, company registration document, detailed company profile, CVs with certified qualifications and valid PSIRA certificate, firm organogram, list of similar works, certified ID documents of directors/shareholders, authority to sign, completed and signed SBD forms and schedules.
Technical team minimum qualifications: Technical Supervisor/Coordinator requires National Diploma in IT or Security Management, VMS Administration Training, 2-3 years coordination experience. Electronic Security Technician requires CCTV & VMS Installation Training, PSIRA registration, Basic Networking (CompTIA ITF+ or N+), 1-2 years technical experience. Senior Systems Technician requires CCTV & VMS Installation Training, Network+ or CCNA certification, VMS Certification, 5+ years experience. Office Support Staff requires minimum 3 years administration/project support experience.
Project execution methodology must be presented detailing critical pathway, alarm system expertise, radio & patrol systems, access control software, hardware/software installation layout, logical work sequence, milestones, Gantt chart, risk analysis, traffic management, and labour plan.

Methodology

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Bidders must submit a detailed project execution methodology suitable for a security environment, demonstrating ability to execute without compromising existing operations.
Methodology must be in presentation format covering critical pathway, alarm expertise, radio systems, access control, installation layout, logical work sequence, milestones, Gantt chart, risk analysis, traffic management, and labour plan.
Financial viability: Bank rating letter from accredited institution (Code A: 10 points, Code B: 5 points).
PSIRA registration and training: Company and director registration required (10 points total).

Experience & Qualifications

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Experience: Points awarded for proof of similar services via appointment letters with signed completion certificates or reference letters: 5 references (40 points), 4 references (30 points), 3 references (20 points), 2 references (10 points).
Technical Team: Technical Supervisor (National Diploma in IT/Security Management, VMS Admin Training, 2-3 years experience), Electronic Security Technician (CCTV & VMS Installation Training, PSIRA registration, Basic Networking, 1-2 years experience), Senior Systems Technician (CCTV & VMS Installation Training, Network+/CCNA, VMS Certification, 5+ years experience), Office Support Staff (3+ years admin/project support).
Financial Viability: Bank rating letter (Code A: 10 points, Code B: 5 points).
PSIRA Registration: Company registered (5 points), Director registered (5 points).

Pricing Schedule

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Pricing instructions are provided in section 4.1 of the tender document.
Pricing schedules or bills of quantities must be completed accurately.
Arithmetical errors (e.g., decimal misplacement, omissions, addition errors) will be corrected according to specified rules: line item totals govern unit rates; total price governs over addition.
Tenderers may be asked to revise unit prices to achieve the tendered total if errors are found.

Financial Requirements

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Pricing instructions and schedules are part of the tender document (Pricing Data section 4.1).
Financial offers will be scored as part of the 80:20 evaluation (80 points for price).
Where the tendered amount exceeds R8,771,929.83 (excl. VAT), bidders must provide audited annual financial statements for the past 3 years (or since establishment if less than 3 years) if required by law, and a statement on any portion of goods/services sourced outside South Africa.
Arithmetical errors in pricing will be corrected: line item totals govern unit rates; if decimal point is grossly misplaced, the line item total governs; total price governs over addition errors.
No price escalation or adjustments will be applied to the contract.

Compliance Requirements

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf (TENDER)

Mandatory Central Supplier Database (CSD) registration: only CSD-registered service providers will be considered. A CSD printout must accompany submission.
Tax Compliance: Tenderers must be registered and in good standing with SARS on CSD; if non-compliant, evidence from SARS explaining non-compliance and estimated resolution must be submitted.
B-BBEE: A B-BBEE certificate or sworn affidavit is required for identification but is not used for scoring; Specific Goals are used for preference points.
PSIRA Registration: Security companies and their members must be registered with PSIRA; certified proof of registration (not older than 3 months at bid closure) must be submitted.
Joint Ventures: Consortiums are eligible; a Joint Venture Agreement must be appended.
Other: Company registration document, detailed profile, certified IDs of directors/shareholders, and declaration of non-inclusion on tender defaulters register or National Treasury prohibited list are required.
Fraudulent activity warning: Bribery or corruption will lead to blacklisting from CSD.

Environmental

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Project execution methodology must include monitoring and evaluation processes, contingencies, and mitigations for work across the Northern Cape Province.
Specific technical components addressed: alarm system expertise, radio & patrol systems, access control software, hardware/software installation layout.

Contractual Terms

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Tenderers are deemed to have read and understood all contract conditions.
Before submission, check tender document pages for missing/duplicated pages or indistinct figures; report issues to the Employer's Agent immediately.
No liability accepted for errors due to document issues.
Invalid tenders include those not completed in non-erasable black ink or with indecipherable tenderer name.

Section

Source: NC_13_2026 FINAL TENDER DOCUMENT.pdf

Functionality threshold: 70 points minimum to proceed.
80:20 preference point system applies after functionality.
Specific Goals points allocation: Women/Youth ownership, Black ownership, People with disability, Local ownership (Northern Cape). Maximum 20 points.
Points for Specific Goals can be adjusted per bid specifications but total cannot exceed 20.

Important Dates

10 Jul

2026

PUBLICATION

Tender Published

Tender was published

31 Jul

2026

DEADLINE

Closing Date

Tender closing date

10 rules

These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Foodstuffs, Cosmetics and Disinfectants Act

Act 54 of 1972

high

Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.

Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.

Occupational Health and Safety Act (OHS Act)

Act 85 of 1993

high

Sets health and safety duties for contractors, employers and service providers working on public-sector sites.

Private Security Industry Regulation Act (PSIRA)

Act 56 of 2001

high

Relevant where security providers, guards, access control or private security services are required.

Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.

This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.

Browse Legislation Portal Reference: SA Government Documents

Tender Documents (1)

NC_13_2026 FINAL TENDER DOCUMENT.pdf

View Documents

To download these documents and access AI-powered analysis, visit the main tender page.

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Contact Information

Organization

Northern Cape - Cooperative Governance Human Settlement and Traditional Affairs

Contact Person

GEORGE KOLBERG

Phone

+27 53 830 9422

[email protected]

Website

provincialgovernment.co.za/units/view/86/northern-cape/co-operative-governance-human-settlements-and-traditional-affairs

Address

9 Cecil Sussman St, Kimberley, 8301, South Africa

Tender Source Evidence

Official Source: eTendersSource-Backed TenderDocument-BackedRecently SyncedSource Snapshot AvailableAI Enhanced

Source confidence

High source confidence

Official source

eTenders.gov.za

Documents found

Last checked

10 Jul 2026

AI status

Enhanced

Data conflicts

None detected

This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.

GOVERNMENT

Northern Cape - Cooperative Governance Human Settlement and Traditional Affairs

Google

3.4(16 reviews)

View on Maps

Contact

+27 53 830 9422

[email protected]

provincialgovernment.co.za/units/view/86/northern-cape/co-operative-governance-human-settlements-and-traditional-affairs

9 Cecil Sussman St, Kimberley, 8301, South Africa

View all tenders from this organisation

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