What are the submission requirements for this tender (Ref: NMISA (26-27) T0001)?

• Submit by closing date: 07 August 2026 at 11:00 SAST. • Submission methods: Original proposals via email, hand delivery, or courier. • Submission address: National Metrology Institute of South Africa (NMISA) CSIR Campus, Building 5, Brummeria, 0182. Alternatively, email to tenders@nmisa.org. • Use official forms provided; do not retype. • Late bids will not be considered. • Include a signed declaration that you have read and understood the entire document. • Provide proof of authority (e.g., company resolution) for the signatory. • Failure to comply with any submission requirement may invalidate your bid.

How will bids be evaluated?

{ "general": [ "Bidders must be registered suppliers with valid tax compliance (TCS PIN or CSD number).", "Foreign suppliers must declare residency, branch, or permanent establishment status in South Africa. If none, SARS registration is not required.", "Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.", "No conflicts of interest with NMISA or state employees." ], "B-BBEE": [ "Bidders must provide proof of B-BBEE status level (certificate or affidavit).", "Preference points awarded based on B-BBEE status (higher points for higher compliance levels).", "Subcontractors must also comply with B-BBEE requirements if applicable." ], "technicalCapacity": [ "Ability to supply high-purity gases and mixtures consistently over five years.", "Capacity to manage cylinder rentals and logistics.", "Compliance with safety and quality standards for gas supply." ] }

What are the technical specifications?

• Scope: Supply and delivery of high purity gases and gas mixtures, including cylinder rentals, for a period of five years. • Goods must conform to standards mentioned in the bidding documents and specifications. • The purchaser may inspect supplier records and premises related to contract performance. • The supplier must not disclose contract documents or information without prior written consent.

What financial requirements apply to bidders?

• Pricing schedules: Use SBD 3.1 for firm prices or SBD 3.2 for non-firm prices (where price adjustments are allowed). • Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. • Prices must be in ZAR and include all applicable taxes (VAT, PAYE, income tax, UIF, skills levies). • Delivery costs must be included in the bid price. • For non-firm prices subject to escalation, provide a price breakdown using the specified formula. • For prices subject to exchange rate variations, furnish particulars of your financial institution and proof from your bank. • The offer must be valid for 90 days from the closing date.

What compliance and legal requirements must bidders meet?

• Tax Compliance: Submit your SARS Tax Compliance Status (TCS) PIN or, if not available, your Central Supplier Database (CSD) number. • Application for a TCS PIN can be made via e-filing at www.sars.gov.za. • For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. • B-BBEE: Submit proof of your B-BBEE status level (certificate or sworn affidavit) to claim preference points. • No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state. • Ensure your tax matters are in order; a tax clearance certificate may be required prior to award.

What are the important dates and deadlines for this tender?

• Closing date and time: 07 August 2026 at 11:00 SAST. • Compulsory briefing session (Pretoria): 28 July 2026 at 10:00 SAST, CSIR Campus, Building 5, Meiring Naude Road, Brummeria, Pretoria, 0182. • Compulsory briefing session (Cape Town): 29 July 2026 at 10:00 SAST, NMISA, CSIR Campus, 15 Lower Hope Road, Rosebank, Cape Town. • For briefing attendance, email scm7@nmisa.org before 14:00 a day prior to allow SCM to allocate a booking.

Who should be contacted for queries about this tender?

• Bidding procedure enquiries: Contact SCM at telephone 012 947 2800 or email scmgroup@nmisa.org. • Technical enquiries: Contact SCM at telephone 012 947 2788 or email scm7@nmisa.org. • Submission address: National Metrology Institute of South Africa (NMISA) CSIR Campus, Building 5, Brummeria, 0182. • Email for tender submissions: tenders@nmisa.org.

NMISA Tender: Supply of High Purity Gases and Cylinder Rentals

DocumentNMISA (26-27) T0001.pdfReview complete

Important Dates

Source: NMISA (26-27) T0001.pdf (TENDER)

Closing date and time: 07 August 2026 at 11:00 SAST.
Compulsory briefing session (Pretoria): 28 July 2026 at 10:00 SAST, CSIR Campus, Building 5, Meiring Naude Road, Brummeria, Pretoria, 0182.
Compulsory briefing session (Cape Town): 29 July 2026 at 10:00 SAST, NMISA, CSIR Campus, 15 Lower Hope Road, Rosebank, Cape Town.
For briefing attendance, email [email protected] before 14:00 a day prior to allow SCM to allocate a booking.

Contact Information

Source: NMISA (26-27) T0001.pdf (TENDER)

Bidding procedure enquiries: Contact SCM at telephone 012 947 2800 or email [email protected].
Technical enquiries: Contact SCM at telephone 012 947 2788 or email [email protected].
Submission address: National Metrology Institute of South Africa (NMISA) CSIR Campus, Building 5, Brummeria, 0182.
Email for tender submissions: [email protected].

Submission Guidelines

Source: NMISA (26-27) T0001.pdf (TENDER)

Submit by closing date: 07 August 2026 at 11:00 SAST.
Submission methods: Original proposals via email, hand delivery, or courier.
Submission address: National Metrology Institute of South Africa (NMISA) CSIR Campus, Building 5, Brummeria, 0182. Alternatively, email to [email protected].
Use official forms provided; do not retype.
Late bids will not be considered.
Include a signed declaration that you have read and understood the entire document.
Provide proof of authority (e.g., company resolution) for the signatory.
Failure to comply with any submission requirement may invalidate your bid.

Evaluation Criteria

Source: NMISA (26-27) T0001.pdf (TENDER)

General

Bidders must be registered suppliers with valid tax compliance (TCS PIN or CSD number).
Foreign suppliers must declare residency, branch, or permanent establishment status in South Africa. If none, SARS registration is not required.
Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.
No conflicts of interest with NMISA or state employees.

B-BBEE

Bidders must provide proof of B-BBEE status level (certificate or affidavit).
Preference points awarded based on B-BBEE status (higher points for higher compliance levels).
Subcontractors must also comply with B-BBEE requirements if applicable.

Technical Capacity

Ability to supply high-purity gases and mixtures consistently over five years.
Capacity to manage cylinder rentals and logistics.

Technical Specifications

Source: NMISA (26-27) T0001.pdf (TENDER)

Scope: Supply and delivery of high purity gases and gas mixtures, including cylinder rentals, for a period of five years.
Goods must conform to standards mentioned in the bidding documents and specifications.
The purchaser may inspect supplier records and premises related to contract performance.
The supplier must not disclose contract documents or information without prior written consent.

Quality Management

Source: NMISA (26-27) T0001.pdf

The supplier must not disclose contract documents or information without prior written consent.
The purchaser may inspect supplier records and premises for performance verification.

Pricing Schedule

Source: NMISA (26-27) T0001.pdf

Use SBD 3.1 for firm prices or SBD 3.2 for non-firm prices.
Only firm prices are accepted; non-firm prices (including exchange rate variations) will not be considered.
Prices must include all applicable taxes.
For non-firm prices subject to escalation, provide a breakdown using the specified formula.
For prices subject to exchange rate variations, furnish bank particulars and proof.

Financial Requirements

Source: NMISA (26-27) T0001.pdf (TENDER)

Pricing schedules: Use SBD 3.1 for firm prices or SBD 3.2 for non-firm prices (where price adjustments are allowed).
Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.
Prices must be in ZAR and include all applicable taxes (VAT, PAYE, income tax, UIF, skills levies).
Delivery costs must be included in the bid price.
For non-firm prices subject to escalation, provide a price breakdown using the specified formula.
For prices subject to exchange rate variations, furnish particulars of your financial institution and proof from your bank.
The offer must be valid for 90 days from the closing date.

Compliance Requirements

Source: NMISA (26-27) T0001.pdf (TENDER)

Tax Compliance: Submit your SARS Tax Compliance Status (TCS) PIN or, if not available, your Central Supplier Database (CSD) number.
Application for a TCS PIN can be made via e-filing at www.sars.gov.za.
For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
B-BBEE: Submit proof of your B-BBEE status level (certificate or sworn affidavit) to claim preference points.
No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
Ensure your tax matters are in order; a tax clearance certificate may be required prior to award.

Contractual Terms

Source: NMISA (26-27) T0001.pdf

Contract duration: Five years.
General Conditions of Contract (GCC) apply and cannot be amended.
Special Conditions of Contract (SCC) may supplement the GCC.
Key clauses cover: definitions, application, standards, use of contract documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, amendments, assignment, subcontracts, delays, penalties, termination, force majeure, insolvency, dispute settlement, limitation of liability, governing language (English), applicable law (South African), notices, taxes and duties, National Industrial Participation Programme, and prohibition of restrictive practices.
Performance security may be required within 30 days of award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque.
Warranty: Goods are warranted to be new, unused, and free from defects for 12 months after delivery or 18 months after shipment.
Payment: Made within 30 days of invoice submission, in ZAR unless otherwise specified.
Penalties may apply for delays, calculated using the current prime interest rate.
Termination can occur for default, corrupt practices, or insolvency.
Disputes should first be resolved amicably, then through mediation, and finally in a South African court.

Requirements

Source: NMISA (26-27) T0001.pdf (TENDER)

Closing date: 07 August 2026 at 11:00 SAST.
Bidders must declare they have read and understood the entire document.

Section

Source: NMISA (26-27) T0001.pdf

Points are awarded for price (80 points) and B-BBEE status level (20 points).
The 80/20 preference point system applies.
Submit proof of B-BBEE status level with your bid.
The purchaser may verify any preference claims.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Electricity Regulation Act (ERA)

Act 4 of 2006

high

Relevant to electricity, generation, transmission, distribution and energy-service procurement.

Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.

National Environmental Management Act (NEMA)

Act 107 of 1998

high

Supply and delivery of high purity gases and gas mixtures including cylinder rentals for a period of five years.

Eligibility Criteria

Supply and delivery of high purity gases and gas mixtures including cylinder rentals for a period of five years.

Eligibility Criteria

Supplies and Procurement JVs for SMMEs: Small Suppliers Winning Government Bids

POPIA Compliance for Tender Bidders: The Complete Data Protection Guide for South African Government Procurement

Tender Submission Packaging and Presentation Best Practices: Make Your Bid Stand Out for the Right Reasons

Consulting Engineering Tenders for Government Projects: A Comprehensive Guide for South African Engineering Firms

Energy & Utilities Industry Profile

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

Electricity Regulation Act (ERA)

National Environmental Management Act (NEMA)

NATIONAL METROLOGY INSTITUTE OF SOUTH AFRICA

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