Hospitality services tender for peter mokaba stadium complex – 3-Year contract

Closing date: 03 August 2026 at 10:00. Bids remain valid for 90 days after closing. No compulsory briefing session.

Technical enquiries: Mr. Mantlako Sebaka (015 290 2751, [email protected]) and Ms. Cecilia Molokwane (015 290 2505, [email protected]). Supply Chain Management enquiries: Mr. Tiro Pilusa (015 290 2148, [email protected]). Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.

Submit bids in a sealed envelope marked with the bid number (PM45-25/26) and description. Deposit in the bid box at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street by 10:00 on 03 August 2026. Late bids will not be accepted. Bid documents must be downloaded from www.etenders.gov.za. Use official forms provided; do not re-type. Complete all forms in full, initial each page, and sign. Bids must remain valid for 90 days after closing. Disqualification risks: pencil-completed forms, missing pages, late submission, or attempts to influence evaluation. No compulsory briefing session.

Required documents: Completed bid forms (MBD1, MBD7, etc.), signed and initialed on each page. Valid CSD number. Tax Compliance Status (TCS) certificate or SARS PIN (or CSD number if TCS unavailable). Proof of payment of municipal rates/taxes or valid lease agreement/letter from tribal authority. Joint Venture Agreement (if applicable), signed by all parties. Proof of identity for sole proprietors/partners. Authority for signatory (e.g., resolution, power of attorney). Bank account details. Proof of VAT registration. All documents must be submitted in a sealed envelope marked with the bid number and description.

Bidders must NOT be: (1) In the service of the state; (2) Listed on Register of Bid Defaulters under Prevention and Combating of Corrupt Activities Act; (3) Have directors/manager/principal shareholders who are in service of state; (4) Have failed to perform satisfactorily on previous contracts; (5) Have abused supply chain management system; (6) Have been convicted of fraud or corruption in past 5 years; (7) Have neglected or reneged on government contracts; (8) Have unpaid municipal rates/taxes for more than 3 months. Bidders must comply with tax obligations and submit valid CSD number.

The successful bidder will provide hospitality services at Peter Mokaba Stadium Complex for a period of three years. The scope includes all services described in the bid documents, which must be delivered in compliance with the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). The bidder must sign a written contract form (MBD7) upon award. Services must meet the standards and specifications outlined in the bid documents.

For contract variations not exceeding 15% of the original contract value, the contractor may be instructed to deliver goods or services as specified. For measurable quantities, the contractor may be asked to reduce unit prices, provided there is no price escalation.

Pre-bidding testing costs are the bidder's responsibility. The bidder's premises must be open for inspection by the purchaser during reasonable hours if required. If inspections reveal non-compliance, the supplier bears the cost of inspections and must replace or repair defective goods/services at their own expense. Rejected goods must be removed and replaced immediately. The purchaser may cancel the contract if goods/services do not meet requirements.

Pricing must be quoted in Rand and remain fixed for the contract duration, unless adjusted per the GCC or SCC. Prices must cover all obligations under the contract. The bidder must adhere to pricing instructions and ensure all pages of the bid are initialed and signed. Failure to comply with pricing requirements may result in disqualification.

Pricing must be quoted in Rand and remain fixed for the contract duration, unless adjusted per the GCC or SCC. Payment terms: invoices must be accompanied by a delivery note, and payments will be made within 30 days of submission. Performance security (e.g., bank guarantee or certified cheque) must be provided within 30 days of contract award. Local suppliers are responsible for all taxes, duties, and fees until delivery. Foreign suppliers are responsible for all taxes, duties, and levies outside South Africa. No contract will be awarded to bidders with outstanding tax or municipal rate obligations.

Mandatory compliance: Valid Central Supplier Database (CSD) number. Tax Compliance Status (TCS) certificate or SARS PIN (or CSD number if TCS unavailable). Proof of payment of municipal rates/taxes or a valid lease agreement/letter from tribal authority. Joint Venture Agreement (if applicable), signed by all parties. Bid forms must be completed in black ink (no pencil or erasable ink). Each page must be initialed, and the bid must be signed by an authorized representative. For consortia/joint ventures, each party must submit separate TCS/PIN/CSD documentation. Foreign suppliers must complete the pre-award questionnaire (Part B:3). No bids will be accepted from persons in the service of the state, those listed on the Register of Tender Defaulters, or those convicted of fraud/corruption in the past five years.

Polokwane Municipality maintains a zero-tolerance policy for fraud and corruption. Bidders must exercise caution and verify the authenticity of any requests for personal or financial information. Report suspicious activity, including fraudulent calls or messages, to the relevant authorities. The Municipality does not request or accept gratification in exchange for contracts.

Bids must be submitted in a sealed envelope marked with the bid number (PM45-25/26) and description. The bid must be deposited in the bid box at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street by 10:00 on 03 August 2026. Bids will remain valid for 90 days after closing. No compulsory briefing session. Disqualification risks include late submission, incomplete forms, or non-compliance with tax/municipal obligations. No bids will be accepted from persons in the service of the state, those listed on the Register of Tender Defaulters, or those convicted of fraud/corruption.

Bids will be adjudicated using the 80/20 preference point system: 80 points for price and 20 points for specific goals (e.g., B-BBEE, HDI, or other legislative objectives). Evaluation is conducted in accordance with the Preferential Procurement Policy Framework Act and the 2022 Regulations. The Municipality reserves the right to accept or reject any bid and may negotiate further with the successful bidder.