This tender is for the provision of ad hoc labour to support the cape winelands district municipality during disaster management incidents or operational activities over a 12-month period. IT is aimed at service providers who can supply both skilled and unskilled workers on short notice to work across the district's municipal areas. The contract is structured as a request for quotation and requires bidders to be registered on the municipality's supplier database and the central supplier database.
Key Requirements
Bids must be submitted in a sealed envelope by 11:00 on 29 July 2026 at the municipality's offices in Stellenbosch.
Bidders must be registered and accredited on both the CWDM Supplier Database and the Central Supplier Database (CSD).
A valid Tax Compliance Status Pin from SARS and a B-BBEE Status Level Verification Certificate (or sworn affidavit for EMEs/QSEs) must be submitted.
The 80/20 preference points system applies, with points for price, B-BBEE status, and locality (requiring proof of business address).
The service provider is responsible for transporting workers to incident sites and must comply with the Occupational Health and Safety Act.
Prices must be quoted inclusive of VAT, with payment made within 30 days after work completion and invoice submission.
The contract is for ad hoc labour only, with no expectation of permanent employment, and work may be required outside normal business hours.
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DocumentQ2026 042 DOC.pdfReview complete
Description
Source: Q2026 042 DOC.pdf
Important Dates
17 Jul
2026
PUBLICATION
Tender Published
Tender was published
29 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Cape Winelands District Municipality (CWDM) invites formal written price quotations for the provision of ad hoc labour during disaster management incidents or operational activities for a 12-month period. The tender closes on 29 July 2026 at 11:00 UTC. The contract will be governed by South African laws and must comply with municipal, national, and supply chain management regulations, including B-BBEE and preferential procurement policies.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 7 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Compliance review
Bid-ready summary
The tender is for the provision of ad hoc labour during disaster management incidents or operational activities for a 12-month period.
The successful bidder must sign a written contract form (MBD7).
Submission is via tender box at 29 Du Toit Street, Stellenbosch.
Bidders must provide supplier information including name, address, contact details, VAT number, COIDA certificate, and tax compliance status.
Specific goals for preference points: 50% for B-BBEE status level and 50% for locality.
Technical enquiries to Shaun Minnies (021 888 5847, [email protected]).
Bids must be submitted on official forms, are subject to preferential procurement regulations, and require tax compliance.
Important Dates
Source: Q2026 042 DOC.pdf (TENDER)
Closing date and time: Wednesday, 29 July 2026 at 11:00.
No compulsory site or information meetings are mentioned in the document.
Contact Information
Source: Q2026 042 DOC.pdf (TENDER)
For technical enquiries: Contact Shaun Minnies at 021 888 5847 or [email protected].
For bidding procedure enquiries: Contact Traci-lee Louw at 021 888 5143 or [email protected].
General Supply Chain Management enquiries: Call 086 126 5263.
Document collection: Hard copies available from the Supply Chain Management Unit, Cape Winelands District Municipality, 29 Du Toit Street, Stellenbosch.
Submission address: Official tender box at 29 Du Toit Street, Stellenbosch.
Submission Guidelines
Source: Q2026 042 DOC.pdf (TENDER)
Submit your bid in a sealed envelope, clearly marked with the quotation number Q 2026/042 and description.
Deliver the sealed bid to the official tender box at Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch, by 11:00 on Wednesday, 29 July 2026.
Late submissions, telexed, faxed, or emailed bids will not be accepted.
Use only the official forms provided; do not re-type them. Complete the document in black ink only; corrections must also be in black ink and signed. Documents with correction fluid (Tippex) will be disqualified.
Ensure all pages of the original document are returned; missing pages result in disqualification.
Include a copy of the board resolution authorising the signatory to submit the bid on behalf of the bidder.
All prospective bidders must be registered and accredited on both the CWDM Supplier Database and the Central Supplier Database (CSD).
Evaluation Criteria
Source: Q2026 042 DOC.pdf (TENDER)
Mandatory
Registration on CWDM’s Supplier Database and Central Supplier Database
Valid Tax Compliance Status Pin (SARS)
No outstanding municipal rates/taxes or service charges (or payment arrangement in place)
No history of supply chain management abuse or corrupt practices
Submission of all compulsory documentation by the closing date
Bids must be submitted in the prescribed format (sealed envelope, signed, no Tippex corrections)
Preferential
B-BBEE Status Level (higher levels receive more preference points)
Locality (enterprises based in Western Cape or Cape Winelands District receive preference points)
EMEs (Exempt Micro Enterprises) with 51%-100% black ownership receive enhanced B-BBEE recognition levels
QSEs (Qualifying Small Enterprises) with 51%-100% black ownership receive preference points
Disqualification
Failure to submit mandatory documentation
Use of correction fluid (Tippex) on bid documents
Missing pages in the bid submission
Late submission (after 11:00 UTC on 29 July 2026)
Non-attendance at compulsory site/information meetings (if applicable)
Tax or municipal account non-compliance
Past involvement in corrupt or fraudulent practices
Technical Specifications
Source: Q2026 042 DOC.pdf (TENDER)
Scope: Provision of ad hoc labour during disaster management incidents or operational activities for a period of 12 months.
Two categories of workers required:
Category 1: Skilled labour. Minimum age 18, minimum qualification National Senior Certificate (Matric). Tasks may include registration of people at incidents, allocating relief items, and stock control.
Category 2: Unskilled labour. Minimum age 18, minimum qualification Grade 10. Tasks may include marshalling, handing out flyers, cleaning external facilities, and erecting tents.
Logistical requirements:
Duty hours depend on the incident; not confined to business hours.
Daily rate for 8 hours must include a meal allowance. Overtime requires written authorisation from CWDM.
Work may be required in Drakenstein, Breede Valley, Langeberg, Stellenbosch, or Witzenberg municipal areas.
Service provider is responsible for transporting workers to the incident/activity.
Service provider must ensure workers are capable and conduct themselves in a manner conducive to the CWDM's image.
Workers must comply with the Occupational Health and Safety Act, 1993.
No expectation of permanent employment.
Quality Management
Source: Q2026 042 DOC.pdf
Pre-bidding testing is at the bidder's expense.
The purchaser may inspect, test, or analyse goods/services at the supplier's premises.
If inspections show compliance, cost is borne by purchaser; if non-compliance, cost is borne by supplier.
Non-compliant goods/services may be rejected and must be replaced at supplier's cost.
Financial Requirements
Source: Q2026 042 DOC.pdf (TENDER)
Prices must be quoted inclusive of Value Added Tax (VAT).
No upfront payments will be made. Payment is only effected upon completion of work at the incident.
The municipality will pay within 30 calendar days of receiving a valid invoice.
Prices charged cannot vary from those quoted in the bid.
For contracts exceeding R1,000,000, the bidder must be registered with SARS for VAT to issue tax invoices.
Ensure your tax matters are in order with SARS; a Tax Compliance Status Pin must be submitted.
Municipal rates and taxes must not be in arrears; submit a certified copy of the municipal account for the month preceding tender closure.
Compliance Requirements
Source: Q2026 042 DOC.pdf (TENDER)
Mandatory registration on the Central Supplier Database (CSD) and the CWDM Supplier Database.
Submit a valid Tax Compliance Status Pin from SARS. Foreign suppliers must complete a pre-award questionnaire.
Submit a valid B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
Submit proof of locality (municipal account, lease agreement, or bank letter) to claim preference points.
If applicable, provide a CIDB registration number.
Provide a valid Letter of Good Standing from the Department of Employment and Labour (or licensed insurer) for Compensation for Occupational Injuries and Diseases Act compliance.
Ensure municipal rates and taxes are not in arrears for more than three months.
Declare any relationship with persons in the service of the state.
Comply with the Protection of Personal Information Act (POPI Act).
Health & Safety
Source: Q2026 042 DOC.pdf
Workers must perform duties in compliance with the Occupational Health and Safety Act, 1993 and its regulations.
The CWDM is not responsible for injuries to the service provider's employees on site or during duty execution.
Contractual Terms
Source: Q2026 042 DOC.pdf
Warranty: Goods/services must be new, unused, and defect-free. Warranty valid for 12 months after delivery or 18 months after shipment, whichever is earlier.
Payment: Within 30 days of invoice submission, in Rand. For contracts over R1 million, bidder must be SARS VAT-registered; VAT must be shown clearly on invoices.
Prices: Cannot vary from quoted prices except for authorised adjustments.
Variation orders: Changes up to 15% of contract value (20% for construction) may be instructed; unit price reductions may be accepted.
Assignment and subcontracting: Prior written consent required for assignment; subcontracts must be notified.
Delays: Supplier must notify purchaser of delays; purchaser may extend time, impose penalties, or terminate.
Penalties: Deductions from contract price for delays based on prime interest rate.
Termination: For default (failure to deliver, perform, or corrupt/fraudulent practices) or insolvency.
Restriction: Purchaser may restrict supplier from public sector business for up to 10 years for default.
Force majeure: Supplier not liable for delays due to unforeseen events beyond control.
Dispute resolution: Amicable consultation, then mediation, then South African courts.
Liability: Limited to contract price except for criminal negligence, willful misconduct, or defective equipment repair/replacement.
Governing language and law: English, South African law.
Notices: Sent by mail to address in bid.
Taxes: Supplier responsible for all taxes/duties; tax matters must be in order.
Restrictive practices: Collusive bidding prohibited; may be referred to Competition Commission.
Section
Source: Q2026 042 DOC.pdf
The 80/20 preference points system applies.
80 points for the lowest compliant price.
Additional points for B-BBEE status level (50% of 20 points) and locality (50% of 20 points).
Submit B-BBEE certificate or affidavit and proof of locality to claim points.
Failure to submit required forms results in no preference points.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.